Council Meeting No 2/04

A special meeting to deal with governance issues arising from Council's Planning Conference discussions was held on Saturday 21 February 2004 at 12.50pm, in the Woodclyff Conference Room, Lindenderry, Red Hill.

Present

Members

The Chancellor, Ms F S Marles (in the Chair)
The Deputy Chancellor (Mr I A Renard)
The Vice-Chancellor (Professor K C Lee Dow)
The President of the Academic Board (Professor F W Rickards)
Mr T L Anning, Hon Justice A Chernov, Mrs S M Crennan, Ms M Doig, Associate Professor M A Elgar,
Hon B Forwood, Judge I Lawson, Dr B Lochtenberg, Mr J Osborn, Professor L Skene, Ms R Storelli,
Mr E Thornley, Hon Mr D R White and Mr L Williams.

Others Attending

The Deputy Vice-Chancellor (Research) (Professor F Larkins)
The Deputy Vice-Chancellor (Academic) (Professor P McPhee)
The Senior Vice-Principal (Mr I Marshman)

The General Manager, Vice-Chancellor's Office (Ms M O'Keefe)

The University Secretary (Mr L N Currie)
The Assistant University Secretary (Mr J Green)

Business

The Chancellor welcomed Mr Osborn and Mr Thornley to Council.

Apologies were received from Mr Hehir and Dr Hood.

Leave of absence for the March meeting was granted to Dr Hood and Mr Thornley.

2. Chancellor's Matters (Item A.3[a])

2.1 Vice-Chancellor's Commencement

Council agreed to vary the commencement date set out in the offer to Professor Davis to January 10, 2005, and to extend the term of Professor Lee Dow's appointment to conclude on January 9, 2005.

2.2 Process for Election of Deputy Chancellor

Council agreed to vary the time lines set out in its Standing Resolution concerning the process for election of Deputy Chancellors, so as to allow a call for nominations to be issued at Lindenderry that day. Nominations would close on Friday 27 February and a poll if required would be conducted over the succeeding week, closing at 4.30pm on Monday 8 March.

2.3 Appointment of Council Members to Committees

Council adopted the following resolutions concerning committee members.

2.3.1 Building and Estates Committee

Variation of the Standing Resolution to provide that the committee will be chaired by an external member of Council appointed by Council and confirmation of Hon Bill Forwood in that appointment;

2.3.2 Finance Committee

Variation of the Standing Resolution to allow the appointment of an additional member of Council and the appointment of Mr Thornley to that position;

2.3.3 Legislation Committee

Variation of the Standing Resolution to allow the appointment of an additional member of Council and the appointment of Justice Crennan to that position;

2.3.4 Committee on Staff Salaries

Subject to their agreement, appointment of Mr Hehir and Hon Bill Forwood; and

2.3.5 Other Committees

Confirmation of the interim appointments made at the January meeting for the remainder of the year.

Council noted that vacancies still existed on the Building and Estates Committee and Human Resources Committee for a member of Council and on the Committee of Staff Salaries for an external member of Council.

2.4 Student Observers

Council agreed that:

2.4.1 The Vice-President of UMPA be invited to attend Council meetings as an observer until such time as a successor President to Mr Williams is elected; and

2.4.2 a student chosen from among the student representatives elected in the MUSUI elections in 2003, as agreed amongst those representatives, be invited to attend Council meetings as an observer, until such time as a President of a general student representative organisation is elected following the winding up of MUSUI.

3. Vice-Chancellor's Report (Item A.4)

The Vice-Chancellor had no urgent matters to report.

There being no further business, the meeting closed.