A meeting of the Executive Committee of Council was
held at 4.00 p.m. on Monday 21 December 1998 in the Vice-Chancellor’s
Conference Room, 9th floor, Raymond Priestley Building.
Present
The Chancellor, Sir Edward Woodward (in the Chair)
The Deputy Chancellor, Mrs F S Marles
The Deputy Chancellor, Dr N G Curry
The Vice-Chancellor, Professor A D Gilbert
The President of the Academic Board, Professor T W Healy
The Registrar, Mr J B Potter
The Chairperson of the Finance Committee, Mr L J Carden
Mr T L Anning, Ms A Chinn, Ms S Marshall, Associate Professor M Theobald,
Professor S A Walker.
The Deputy Vice-Chancellor, Professor C B Schedvin,
the Deputy Vice-Chancellor, Professor K C Lee Dow, The Deputy Vice-Chancellor
(Research), Professor F P Larkins, the Academic Registrar, Mr R I
A Marshman, and the Director of Executive Services, Mr L N Currie,
were in attendance.
Business
A RECOMMENDATIONS
Nil
B REPORTS
1. Minutes of Previous Meeting 1/97
(22/12/97)
The minutes of the previous meeting 1/97, held on
22 December 1997, were confirmed.
2. Vice-Chancellor’s Report
2.1 The Committee
received the Vice-Chancellor’s Report, together with a tabled
supplementary paper headed "eMerge CMC Ltd"
2.2 eMerge CMC Ltd
On behalf of Council, the Executive Committee
adopted the following recommendations concerning a restructuring
proposal to change the nature of the company from a company limited
by guarantee to a company limited by shares –
- That the University require the constitution
of the company to be amended so that clause 90.1 conforms to the
requirements of the Melbourne University Act
- That a satisfactory change to the constitution
be made to ensure that the members have control over the entry
of new members to the company and the sale of shares held by members
changing their holdings or exiting membership
- That Mr J B Potter become a member of the company,
or an election of directors by the members occur wherein he is
a candidate along with any further candidates proposed by other
members
- That if these matters are settled to the satisfaction
of the Vice-Chancellor the necessary action to change the constitution
be taken by the University
- That a report on progress be brought to the next
meeting of the Executive Committee or the Council, whichever meets
first.
2.3 Emmanuel College Chapel
On behalf of Council, the Executive Committee
agreed to the request of Emmanuel College, University of Queensland,
that it be granted permission to incorporate the coat of arms of
the University of Melbourne in a stained glass window which will
commemorate the first seven Principals of the College by illustrating
the coats of arms of the universities from which they first graduated.
2.4 1999 Enrolments
The Executive Committee noted progress reports
on selection for Melbourne Scholarships for 1999 and on enrolment
of overseas students. The Committee agreed to record its appreciation
of the efforts of the staff involved, and of the contribution of
the student support services.
3. Administrative Committee
The Executive Committee noted that there were no
urgent matters requiring recommendation by the Administrative Committee.
4. Planning and Budget Committee
4.1 The Executive Committee received the report
of Meeting 11/98 of the Planning and Budget Committee held on 9 December
1998.
4.2 Gakushuin Women’s College, Tokyo
On behalf of Council, the Executive Committee
approved the agreement for the exchange of students with Gakushuin
Women’s College, Tokyo, attached as Appendix A.
4.3 Chair of Accounting and Business
Information Systems
On behalf of Council, the Executive Committee
resolved to establish a Chair of Accounting and Business Information
Systems in the Faculty of Economics and Commerce, and noted background
information provided by the faculty (Appendix B).
5. Academic Board
5.1 The Executive Committee received
the report of Academic Board Meeting 9/98 held on 17 December 1998,
together with a tabled supplementary report.
5.2 Selection Committee for the Chair
of Accounting and Business Information Systems
On behalf of Council, the Executive Committee
established a selection committee for the Chair of Accounting and
Business Information Systems, as set out in Appendix C.
5.3 New and Amended Courses
On behalf of Council, the Executive Committee
approved the following new courses:
- Bachelor of Landscape Architecture (Appendix
D)
- Graduate Diploma in Medical Anthropology (Appendix
E)
- Mast of Music Studies (by coursework) (Appendix
F)
On behalf of Council, the Executive Committee
agreed to replace the Master of Building (by coursework) with the
Master of Property and Construction (by coursework) (Appendix G)
5.4 Entry Standards for International Fee
Paying Programs in 2000
5.5 Academic Board Resolutions on Selection
and English Language Requirements for Full-Fee Overseas Students
On behalf of Council, the Executive Committee
adopted the recommendation that the following amendment to sections
1(a)(ii) and 1(b)(ii) of the Academic Board Resolutions on Selection,
approved by Council at its meeting on 7 December 1998, be revoked:
(ii) satisfactorily completed at least first
year of a tertiary course in the English language in a country
where English is the official second main
language of instruction in the tertiary institution
On behalf of Council, the Executive Committee
amended sections 1(a)(ii) and 1(b)(ii) of the Academic Board
Resolutions on Selection to provide more practical arrangements
for selecting international students from countries where English
is not the official first language, as indicated below:
(ii) satisfactorily completed at least first
year of a tertiary course in the English language in an
institution country where English is
the official second language of instruction.
5.6 Academic
Board Resolutions on Selection – Postgraduate Diploma in
Educational Studies
On behalf of Council, the Executive Committee
adopted amended Academic Board Resolutions on Selection for
the Postgraduate Diploma in Educational Studies, as outlined in
Appendix I (additional wording in bold type).
5.7 Award
of Honorary Degree of Doctor of Laws
(The Registrar, Mr J B Potter, left the meeting
for the consideration of this item.)
On behalf of Council, the Executive Committee adopted the
recommendation that an honorary degree of Doctor of Laws be awarded
to James Baildon Potter (Appendix J).
6. Finance Committee – Investment
in Car Park Developments
The Executive Committee received the report of Meeting
11/98 of the Finance Committee held on 9 December 1998, which advised
that Finance Committee wished the information in Appendix K to be
noted by Council. (Appendix K attached for Council members only.)
7. Human Resources Committee - Meeting
6/98
7.1 Executive Committee received the report of Meeting
6/98 of the Human Resources Committee held on 11 December 1998.
7.2 Changes to Eligibility Rules for Academic Promotion
On behalf of Council, the Executive Committee
approved changes to the eligibility rules for Academic Promotion,
as set out in Appendix L.
7.3 Report to Council on Staff Turnover
The Executive Committee noted the Report to Council
on Staff Turnover attached as Appendix M.
8. Committee on Staff Salaries - Meeting 7/98
8.1 Executive Committee received
the report of Meeting 7/98 of the Committee on Staff Salaries, held
on 3 December 1998.
8.2 Workforce Planning
On behalf of Council, the Executive Committee
amended Section 7.6 of the Personnel Policy & Procedures
to read:
"7.6.18 The early retirement incentive
should not exceed 60% of the staff member’s current salary
and will be additional to other entitlements payable to the staff
member on retirement, except that, in special circumstances,
the Deputy Vice-Chancellor may, at his discretion, negotiate with
the Head of the Budget Division to vary the incentive payment."
8.3 Melbourne Theatre Company
Artistic Director
On behalf of Council, the Executive Committee
approved remuneration in the range $130,000 - $150,000 for the position
of Artistic Director, Melbourne Theatre Company.
8.4 Remuneration for Academic
Board Officers
(The Vice-President of the Academic Board, Professor
S A Walker, left the meeting for the consideration of this item.)
On behalf of Council, the Executive Committee approved new
rates for the remuneration of Board Officers and revised arrangements
for departments of Board Officers and of Chairs of Board committees
as set out in Appendix N. (Appendix N attached for Council members
only.)
8.5 Remuneration for Vice-Principals
On behalf of Council, the Executive Committee
approved remuneration for the Vice-Principal (University Development)
and Vice-Principal (Information), as set out in Appendix O. (Appendix
O attached for Council members only.)
The meeting then closed.
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