THE UNIVERSITY OF MELBOURNE
COUNCIL MEETING NO 10
A meeting of the Council was held in the Council Chamber, University, on Monday 1 December, 1997 at 4.00 p.m.
Present
The Chancellor, Sir Edward Woodward (in the Chair)
The Deputy Chancellor (Dr N G Curry)
The Deputy Chancellor (Mrs F S Marles)
The Vice-Chancellor (Professor A D Gilbert)
The Deputy Vice-Chancellor (Academic) (Professor C B Schedvin)
The President of Academic Board (Professor T W Healy)
The Vice-President of Academic Board (Professor S A Walker)
The President of Student Union (Mr J Varghese)
The President of University of Melbourne Postgraduate Association (Ms M S Grant)
Mr T L Anning, Professor W A Bebbington, Professor Emeritus D G Beswick,
Ms G M Blood, Mr T C Borgeest, Mr L J Carden, Mrs N E Davies, Mr J V Eddey,
Hon. B Forwood, Mrs B M Hamer, Ms J Hirst, The Very Rev. Dr P J L’Estrange,
Emeritus Professor P S Kincaid-Smith, Professor A G Klein, Dr B Lochtenberg,
Professor S F Macintyre, Associate Professor P T McTigue, Associate Professor M Nott, Mr I A Renard, Mr D V C Tricks, Ms C M Walter and Mr D D Westmore.
The Deputy Vice-Chancellor (Research) (Professor F P Larkins)
The Registrar (Mr J B Potter)
The Academic Registrar (Mr I Marshman)
The Director of Financial Operations (Mr D Percival)
The Director of Information Technology Services (Mr N Reidl)
The Director of Human Resources (Ms E Baré)
The Director of Corporate Relations (Ms J Stephens)
The Director of Property Services (Mr M Bell)
The Director, Recruitment and Admissions (Ms I Irvine)
The Director of Executive Services (Mr L N Currie)
The General Manager, Vice-Chancellor’s Office (Mr C Wootton)
The Manager, Central Secretariat (Mr J A Goodwin)
Ms A Chinn, Ms J Eskdale, Mr P O’Keefe and Ms S Ridgway were in attendance.Business
1 Introductory Remarks by the Chancellor
The Chancellor welcomed Ms Alana Chinn, the 1998 President of the Postgraduate Association, who was attending the Council meeting as an observer.
He then observed that the meeting would be the last meeting of the Council before the membership is reduced to 21, and that many of the present membership were attending their last Council meeting as a result of the Government legislation. The Chancellor paid tribute to these members for their dedicated service to the University.
2. Leave of Absence (Item A.01)
Apologies were received from Mr Justice Chernov, The Rev Dr Cole and Mr Spring.
Leave of absence for this meeting had been granted to Professor Sheehan and Associate Professor Theobald.
3. Returning Officer’s Report (Item A.02)
3.1 The Registrar advised that a nomination for Dr Norman Curry was the only nomination received for election of a Deputy Chancellor, and declared Dr Curry elected for a two-year term from 1 January 1998. He also advised that the 1998 President of the Postgraduate Association would be Ms Alana Chinn.
3.2 Election to Council Committees
Council resolved to make appointments to Council committees as listed in Appendix A to the report.
4. Minutes of Meeting 9/97 (Item A.1)
The minutes of meeting of Council 9/97, held on 3 November 1997, copies of which had been distributed, were confirmed, subject to noting that the first name of the 1998 President of the Student Union was Ms Shelley Marshall, not Ms Shelli Marshall, as shown in the minutes.
5. Starring of Additional Items (Item A.2[a])
Items A.6. 2, and B.2.20 were starred for discussion.
6. Motion to Adopt or Receive "Unstarred Items of Business" (Item A.2[b])
In accordance with established procedure it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.
7. Chancellor’s Report (Item A.2[c])
7.1 Council received a paper headed ‘Changes in the Structure of Council - Impact on Council Committees’, and a paper headed ‘Council of the University of Melbourne for 1998’.
7.2 Changes to Council Committees
Council agreed to the following changes in Council committees, as detailed in the paper:
- Reconstitution of several existing committees as sub-committees of senior committees of Council.
- Constitution of the Committee on Staff Salaries as a senior committee of Council.
- Reduction in the numbers of Council members appointed to certain committees.
- Provision of capacity to add non-Council external appointees to certain committees.
7.3 1998 Council
Council noted the proposed 1998 membership of the Council. It was acknowledged that Ms Marshall and Ms Chinn would be representing the student body as a whole, rather than a section of the students.
Council adopted the recommendation that the following appointments be made:
Until 31 December 1998 The Hon Mr Justice Chernov,
Professor Lim Pin (Vice-Chancellor, National University of Singapore)Until 31 December 1999 Mrs F S Marles, Mr L J Carden Until 31 December 2000 Dr N G Curry, Hon B Forwood
8. Treatment of Full-Fee Paying and Australian Government Funded Students (Item A3)
8.1 Council received a Motion on Notice from President of the Student Union.
8.2 Council noted a number of minor amendments to the motion on notice, and resolved that
"It is the policy of the University of Melbourne, within the limits set by Government legislation and regulation, that students enrolled at the University will not be discriminated against on the basis of fee type."
It was also agreed that the University would use its best endeavours to ensure that no breaches of this policy occur. Any perceived breach of this policy by a student or member of staff shall be reported to the Academic Registrar. If a student is dissatisfied by the action of the Academic Registrar and feels personally disadvantaged by an alleged breach of this policy they may appeal to the Academic Board via existing arrangements.
The University will work in co-operation with the Student Union to ensure the awareness of this policy and the availability of this process.
9. Vice-Chancellor's Report (Item A.4)
9.1 Council received the Vice-Chancellor's Report.
Council adopted the following recommendations:
9.2 Appointment of Deputy Vice-Chancellor
that Professor Boris Schedvin be re-appointed as a Deputy Vice-Chancellor of the University for the period 1 January 1998 to 31 December 1999;
9.3 Acting Vice-Chancellor
that, in accordance with the provisions of Statute 2.5.3, the order of preference in which the Deputy Vice-Chancellors will perform the duties of Acting Vice-Chancellor in 1998, when necessary, shall be Professor Schedvin, Professor Sheehan, Professor Larkins;
9.4 University Seal
that,in the definition of "authorised officer" for the purposes of attesting the affixing of the University Seal, as set out in Statute 1.5, the membership of Council requirement for the inclusion of Deputy Vice-Chancellors be removed;
9.5 Appointment: Dean of Law
that Professor Michael Crommelin be re-appointed as Dean of Law for the period 1 January 1998 to 31 December 2000;
9.6 Cultural Diversity Policy
that Council adopt the re-drafted Cultural Diversity Policy as set out in Appendix A to the report; and
9.7 University of Melbourne Environment Project
that Council adopt the policy and strategic document as set out in Appendix B to the report.
9.8 Department of History and Philosophy of Science
Council noted a paper outlining the background and terms of reference for an external review of the Department of History and Philosophy of Science
9.9 Tribute to the Council
The Vice-Chancellor echoed the Chancellor’s comments in paying tribute to the outgoing Council, and thanked Council members for their support and valuable contribution to policy-making.
10. Administrative Committee (Item A.5 [a])
Council received the report of meetings 28/97 and 29/97 of the Administrative Committee, together with a report from the Occupation Health and Safety Committee and a paper - Future Directions for Childcare - 1998 and Beyond.
10.2 Field Trip Guidelines
Council approved the field trip guidelines as set out in Attachment 1 to the report of the Occupational Health and Safety Committee.
10.3 Guidelines for Disposal of Plant or Equipment
Council approved the guidelines for disposal of plant or equipment as set out in Attachment 1 to the report of the Occupational Health and Safety Committee.
10.4 Future Directions for Childcare
Council endorsed the principles set out under the heading "Preferred Approach" in the paper Future Directions for Childcare - 1998 and Beyond, and the arrangements set out under the heading "Proposed Arrangements".
11 Endowments and Trusts Committee (Item A.5[b])
Council received the report of meeting 2/97 of the Endowments and Trusts Committee held on 16 October 1997.
11.2 Library Endowment Fund Deficit Cash Balance
Council approved the following transactions, in accordance with Regulation 7.28(4):
(a) draw down of $80,000 capital due to second instalment payment of library collections; and
(b) draw down of the required capital in July 1998 of approximately $55,000 (after expected 1997 income) for final payment.
12. Student Support Committee (Item A.5[c])
12.1 Council received a report from meeting 7/97 of the Student Support Committee.
12.2 Management Restructure of Children’s Services
Council noted the new Management structure as set out in Attachment A to the report of the Student Support Committee and endorsed the new Membership and Terms of Reference as shown.
13. Planning and Budget Committee (Items A.6, A.6[2], A.6[b] and A.6[c])
13.1 Council received the report of meeting 10/97 of the Planning and Budget Committee, held on 20 November 1997, together with a tabled paper, a supplementary report and a report from the Vice-Chancellor on behalf of the Planning and Budget Committee.
Council adopted the following recommendations:
13.2 International Agreements
that the Agreement with Ritsumeikan University and the Memorandum of Agreement with the University of Padua, as set out in the attachments to the report, be renewed;
that the Agreement with the University of Bordeaux, as set out in the attachment to the report, be approved;
13.3 Institute of Comparative and International Law
that the Institute of Comparative and International Law be established within the Faculty of Law;
13.4 Professor/Director of Clinical Psychology (North Eastern Health Care Network)
that a position of Professor/Director of Clinical Psychology (North Eastern Health Care Network) be established at the Austin Repatriation Medical Centre and the appointment be made as Professorial Associate with the title Professor under Regulation 7.1.R4.5.
13.5 1998 Teaching Loads and Course Quotas
that the teaching loads and course quotas, as set out in Appendix A to the supplementary report, be adopted; and
13.6 The Australian Centre for International Business
Australian Centre for International Business be established in the Faculty of Economics and Commerce at the University of Melbourne and at the University of New South Wales.
14 Committee of Convocation (Item A.7)
14.1 Council received the report of meeting 9/97 of the Committee of Convocation, held on 19 November 1997.
14.2 Appraisal of University Legislation
Council noted the recommendation of the Committee of Convocation that Council provide in its statutes for all University legislation to come before the Committee of Convocation, and agreed that all proposed University legislation should, so far as practicable, be provided to the Committee of Convocation for information and possible comment.
15. Academic Board (Item B.1)
15.1 Council received the report of meeting 8/97 of the Academic Board, held on 20 November 1997.
Council adopted the following recommendations:
15.2 Professor/Director of Clinical Psychology (NEHCN)
that a joint University/Network selection committee be established for the position of Professor/Director of Clinical Psychology, as set out in Appendix A to the report;
15.3 New Courses
that the following new courses be established, as set out in the appendices to the report:
Master of Juridical Science (Appendix B)
Master of Educational Management (Appendix C)
Graduate Certificate, Graduate Diploma, and Master of Telecommunications Engineering (Appendix D)
Postgraduate Diploma in Computer Science (Appendix E)
Master of Software Systems Engineering (Appendix F)15.4 Student Awards
that the following new awards be established, as set out in the appendices to the report:
Trowbridge Consulting Prize (Appendix G)
Kinhill Prize in Civil Engineering (Appendix H)15.5 Entry Requirements for Trinity Foundation Program Graduates
that pre-requisites for the admission of TFP graduates to the MBBS, BDSc and BPhysio courses in 1998 and 1999 be as follows:
English, Chemistry, Mathematics 1A or 1B or 2, Physics, and
15.6 English Language Requirements for Selection into the Pre-Veterinary Year
that, for selection in 2000 and beyond into the pre-veterinary year of the Bachelor of Veterinary Science course, interstate school leaver applicants be required to have achieved a study score of 35 or equivalent in English.
16. Finance Committee (Item B.2)
16.1 Council received the report of meeting 10/97 of the Finance Committee, held on 19 November, 1997.
16.2 Investment Policy
Council approved the Investment Policy as set out in Attachment A to the report.
16.3 Blackwood Properties
In accordance with Regulation 7.163, Council approved proposed expenditure, as set out in the report, from the income of the Handley Fund.
16.4 Purchasing Procedures and Delegations in Relation to Financial Matters
Council approved amendments to the Purchasing Procedures and Delegations in Relation to Financial Matters, as set out in Attachment B to the report.
17. Human Resources Committee (Item B.3)
17.1 Council received the report of meeting 10/97 of the Human Resources Committee, held on 14 November, 1997.
17.2 Promotion Panels, Delegations, Procedures and Appeals
Council approved, as a matter of policy, the proposed amendments to Appendix 1 of Standing Resolution 2.3.1.
18. Buildings and Estates Committee (Item B.4[a])
18.1 Council received the report of meeting 10/97 of the Buildings and Estates Committee, held on 10 November 1997, and a report of a special meeting of a sub-committee of the Buildings and Estates Committee held on 14 November 1997.
18.2 The Pierre Gorman Seminar Room
Council approved the proposal that the Seminar Room in the Graduate Centre be re-named "The Pierre Gorman Seminar Room".
18.3 Woodruff Theatre, Microbiology
After agreeing to suspend Standing Orders in order to make the necessary minor amendment to the Master Plan, Council approved the proposal from the Buildings and Estates Committee sub-committee to enclose the undercroft of the Woodruff Theatre, together with single story eastern and western extensions.
19. Legislation Committee (Item C)
19.1 Council received the report of the Legislation Committee meeting 6/97, held on 24 November, 1997.
19.2 Council made the following legislation:
(1) Amendment of Statute 2.5 - To remove an inconsistency on a statute consequent upon the 1997 amendment of the Melbourne University Act (107/97)
(2) Amendment of Statute 1.1 To define "recognised institution or body" and to add a "catch all" phrase concerning inconsistencies (108/97)
(3) Amendment of Statute 1.5 To make a consequential amendment to the seal statute (109/97)
19.3 Council made the following Regulations as detailed in the report:
(1) Amendment of Regulation R6.199 - To establish the Lindsay and Alice Gamble Fund (106/97)
(2) Amendment of Regulation R3.242 - To re-name a graduate diploma (110/97)
(3) Amendment of Regulation 17.1.R10 - To extend the provisions of the University Transport Policy (113/97)
(4) Amendment of Regulation 12.2.10R1 - To make corrections to examinations provisions (114/97)
(5) Making of Regulation R3.329 - To establish the degree of master of Environmental Management (111/97)
(6) Amendment to Regulation 17.1.R6 - To amend some provisions of the Purchasing Procedures and Delegations in relation to financial matters (115/97)
20. Summary of Reports on Matters dealt with by the Vice-Chancellor (Items D.2[a] and D.2[b])
Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2(a) and D.2(b).
21. Melbourne Theatre Company Board of Management (Item D.3)
Council received the report of meeting 10/97 of the Melbourne Theatre Company Board of Management, held on 17 October, 1997.
22. Medley Hall Council (Item D.4)
Council received the report of meeting 2/97 of the Medley Hall Council, held on 4 November, 1997.
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Date created: 17 December 1997
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