1996

THE UNIVERSITY OF MELBOURNE

COUNCIL MEETING NO 8

A meeting of the Council was held in the Council Chamber, University, on Monday 2 December, 1996 at 4.00 p.m.

Present

Mr T L Anning, Mr T C Borgeest, Professor W A Bebbington, Professor D G Beswick, Miss G M Blood, Mr L J Carden, Mr A Chernov, The Rev. Dr G A Cole, Mrs N E Davies, Mr J V Eddey, Hon. B Forwood, Mrs B M Hamer, Professor P S Kincaid-Smith, Professor A G Klein, The Very Rev. Dr P J L'Estrange, Dr B Lochtenberg, Professor S F Macintyre, Associate Professor P T McTigue, Mr I A Renard, Associate Professor M R Theobald, Mr D V C Tricks, Ms C M Walter and Mr D D Westmore.
Mr B Donovan and Mr C Wootton were in attendance.

Business

1. Leave of Absence (Item A.01)
Apologies were received from Mr Li, Professor Nott, and Mr Taylor.
2. Returning Officer's Report (Item A.02)
2.1Council received the Returning Officer's Report.

2.2 Election to Committees

Council resolved to make appointments to 1997 committees as shown in Appendix A to the report, subject to the deletion of the name of Mr Justice Sundberg, who had advised that he did not wish to serve on the Legislation Committee in 1997.

2.3 Election of Deputy Chancellor

Council noted that Mrs Fay Marles had been declared re-elected unopposed as Deputy Chancellor for a further two-year term from 1 January 1997.
3. Minutes of Meeting No 7/96 (Item A.1)
The minutes of meeting 7/96 of Council held on 4 November 1996, copies of which had been distributed, were confirmed.
4. Starring of Additional Items (Item A.2[a])
Items A.5 (c) (1), A.6 (1), A.6 (7), A.6 (8), A.6 (13), B.1(4), B.2(3), D.5 (a) and D.5 (b) were starred for discussion.

Council noted that Item 5 (b), the Report from the Endowments and Trusts Committee, contained a recommendation to Council - Appointment of University Representative, which had been inadvertently shown in the agenda as a report item.

5. Motion to Adopt or Receive "Unstarred Items of Business" (Item A.2[b])
In accordance with established procedure it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.
6. Vice-Chancellor's Report (Item A.4 )
6.1Council received the Vice-Chancellor's Report, a tabled report supplementary to Item 3 of the Vice-Chancellor's Report, and a tabled paper - "Development of the Melbourne Business School".

6.2 Deans' Reports to Council

Council adopted the recommendation that the practice of requiring the Deans to report to the March meeting of Council be discontinued.

6.3 Sale of Land to Melbourne Business School

Ms Walter, a member of the Board of Directors of the Melbourne Business School, withdrew from the meeting for this item. Council noted that the Vice-Chancellor and Registrar are the University appointments to the Board.

Council noted the supplementary paper and the recommendations therein, in regard to the proposed sale of land to the Melbourne Business School. The Chairpersons of the Buildings and Estates Committee and the Finance Committee advised that the recommendations by the Vice-Chancellor in his supplementary paper incorporated all aspects included in the corresponding recommendations to Council by the Buildings and Estates Committee and the Finance Committee.

Council adopted the following recommendations, as listed in the Vice-Chancellor's supplementary report:

1. that the land to the south of the Melbourne Business School (MBS) and the Boydex Building, bounded by Leicester, Pelham and Bouverie Streets, be sold to the MBS, provided that:
(i) appropriate confirmation of property values is undertaken to determine the sale price, and that

(ii) in the event of the MBS ceasing to use the site for the conduct of professional education and training activities carried out in conjunction with the University of Melbourne, the University would have the right to re-purchase the land and improvements at a price determined by the Valuer-General, or through a comparable independent valuation.

2. that the Building and Estates Committee be given the opportunity to review the MBS development plans, and that any new building be in compliance with the University Master Plan for the area.

3. that the interest of the MBS in acquiring 203 Bouverie Street (the Boydex Building) for future expansion be acknowledged, and the site identified in principle as a future MBS site, subject to satisfactory arrangements being entered into by the University for the relocation or preservation of the activities and functions currently being undertaken on the site.

6.4 Professorial Appointment

Council noted that Dr John Stocker had been appointed by the Commonwealth Government as Chief Scientist. In conjunction with that appointment had been appointed by the University of Melbourne as a Professorial Fellow in the Department of Microbiology and Immunology.

6.5 Acceptance of Appointment

Council noted that Dr Arief Budiman had accepted the offer of the Chair of Indonesian.

7. Administrative Committee (Item A.5[a])

Council received the report of Administrative Committee meetings 33/96 and 34/96, together with the report of meeting 4/96 of the Occupational Health and Safety Committee.

8. Endowments and Trusts Committee (Item A.5[b])

8.1 Council received the report of meeting 1/96 of the Endowments and Trusts Committee.

8.2 Appointment of University Representative

Council adopted the recommendation that Ms Christine Lloris, a French lawyer working with the legal firm Frere Cholmeley Bischoff in Monaco, replace Mr James Hill as the University's representative on the Board of Editions de l'Oiseau-Lyre S.A.M., Monaco.

9. Student Support Committee (Item A.5[c])

9.1 Council received the report of meetings of the Student Support Committee held on 20 June 1996, 18 July 1996, 26 September 1996, and 14 November, 1996.

9.2 Students' Loan Fund and Bursaries Committee

Council adopted the changes to the membership, terms of reference, and delegations of the Students' Loan Fund and Bursaries Committee, as set out in Recommendation 1.1, Recommendation 2.1, and Recommendation 3.1, in Attachment A to the report.

Council resolved that delegated authority be given to the Academic Registrar to approve loans, grants and applications for University bursaries.

10. Planning and Budget Committee (Item A.6)

10.1 Council received the report of meeting 8/96 of the Planning and Budget Committee, held on 27 November 1996.

10.2 1997 Faculty Targets and Course Quotas for Australian and International Fee-Paying Students

Council approved the course quotas and teaching load targets for 1997, as set out in Attachment 1 to the report.

Council adopted the following recommendations:

10.3 Centre for the Study of Health and Society

that a Centre for the Study of Health and Society be established, as set out at Attachment 2 to the report;

10.4 Department of Microbiology and Immunology

that the name of the Department of Microbiology be changed to the Department of Microbiology and Immunology from 1 January, 1997;

10.5 Chairs of Architecture

10.5.1 that the Chair in Architecture occupied by Professor Rodgers remain vacant during 1997 but the University seek to fill it again from the beginning of 1998;

10.5.2 that the Chair in Architecture occupied by Professor Beck be re-filled from the beginning of 1998;

10.6 Offices in the Faculty of Medicine, Dentistry and Health Sciences

10.6.1 that the office of Associate Dean (Research) be created, and that an election be conducted to fill the position from 1 January, 1997 for one year in the first instance;

10.6.2 that the office of Associate Dean (International) be created, and that an election be conducted to fill the position from 1 January, 1997 for one year in the first instance; and

10.6.3 that the office of Associate Dean (Academic Programs) be created, and that an election be conducted to fill the position from 1 January, 1997 for one year in the first instance.

10.6.4 In recognition of the special need for a senior professorial appointment to be held within each of the respective University/Faculty - associated Metropolitan Health Care Networks for liaison purposes and to represent the interests of the University/Faculty on behalf of the Vice-Chancellor/Dean respectively, including membership on the respective Network Executive as the University's nominee, Council adopted the following recommendations:

10.6.4.1 that by resolution of Faculty the Council may, on the nomination of the Dean, appoint a person who is a professor to an office of associate dean or assistant dean for a period not exceeding five years; and

10.6.4.2 that, pursuant to Regulation 5.3.R1, offices of Assistant Dean be created in each of the respective University/Faculty - associated Metropolitan Health Care Networks, and that Council appointments be made from 1 January 1997 or as soon as possible thereafter for the period to 31 December, 1997 in the first instance.

10.6.5 Council adopted the recommendation that Regulation 5.3.R1 be amended along the lines as set out in Attachment 3 (B) to the report.

11. Committee of Convocation (Item A.7)

Council received the report of the Committee of Convocation meeting 7/96, held on 20 November, 1996.

12. Academic Board (Item B.1)

12.1 Council received the report of meeting 8/96 of the Academic Board, held on 21 November, 1996, together with the report of the Animal Experimentation Committee meeting 5/96, held on 8 October, 1996.

Council adopted the following recommendations:

12.2 Honorary Degree of Doctor of Engineering

that an honorary degree of Doctor of Engineering be conferred on a person whose career statement was tabled at the meeting of Council;

12.3 New and Amended Courses

12.3.1 that the following new courses, as set out in the appendices to the report, be established:
Doctor of Public Health (Appendix A)
Master of Computer Science (Appendix B)
Postgraduate Diploma in Information Systems (Appendix C)
Graduate Diploma in Psychology (Appendix D)
Master of Agribusiness (Appendix E)

12.3.2 that the Postgraduate Diploma in Educational Administration be retitled as the Graduate Diploma in Educational Administration.

12.3.3 that the Graduate Diploma in Computing Studies be discontinued after all current students, and applicants for whom the Faculty of Engineering has already made commitments for 1997, have completed the course, or withdrawn.

12.4 Student Awards

12.4.1 that the following new student award, as set out in Appendix F to the report, be established:
National Australia Bank Prize in Industrial Relations/Human Resource Management

12.4.2 that the following existing awards be withdrawn, due to the deletion of the subjects:

Jessie Leggatt Scholarship for Current Problems in Intellectual Property
Spero Wilson Memorial Scholarship for Advanced Taxation Law

12.5 Guaranteed Entry of International Students to Undergraduate Courses

Council approved the addition of a new section 4, as shown below, to the General Principles of Selection for Entry of Full-Fee Overseas Students to Undergraduate and Postgraduate Courses to provide for guaranteed entry:
4. Guaranteed Entry
For any course the Academic Board may determine and publish a Tertiary Entrance Rank or equivalent that will guarantee a place in that course to any applicant performance in university entrance qualifying examinations is equal or superior to that Rank or equivalent.

12.6 Guaranteed Entry of International Students into the Bachelor of Veterinary Science Course

Council adopted the recommendation that the Faculty of Veterinary Science be permitted to operate a scheme for guaranteed entry of international students to the Bachelor of Veterinary Science course based on performance in the preliminary first year in Science.

12.7 Trinity Foundation Program - Amended Pre-Requisites for Entry to Undergraduate Courses in the Faculty of Science

Council approved the following revised pre-requisites for graduates of the Trinity Foundation Program seeking admission to undergraduate courses offered by the Faculty of Science:
Bachelor of Science and Bachelor of Optometry
English, History of Ideas (Ord), Mathematics 1B or 1A or 2, any two other Science subjects
Bachelor of Information Systems
English, History of Ideas (Ord), Mathematics 1B or 1A or 2

13. Finance Committee (Item B.2)

13.1 Council received the report of the Finance Committee meeting 10/96, held on 20 November, 1996.

Council adopted the following recommendations:

13.2 Student Administration Charges

13.2.1 that the charge for issuing academic transcripts be increased to $20.00 from 1 January 1997;

13.2.2 that the charge for issuing replacement student cards be increased to $25.00 from 1 January 1997;

13.2.3 that the Reinstatement Fee remain unchanged at $100.00;

13.2.4 that a single Late Enrolment Fee replace the two-tier Late Enrolment Fine;

13.2.5 that the single Late Enrolment Fee be kept at $60.00 from 1 January 1997;

13.2.6 that the charge for issuing replacement testamurs remain unchanged at $50.00; and

13.2.7 that the level of student charges be reviewed every three years and that the next review occur in 1999.

13.3 Land Sale to the Melbourne Business School

This matter was dealt with under the Vice-Chancellor's Report - Minute 6.3 above refers.

14. Human Resources Committee (Item B.3)

Council received the report of the Human Resources Committee meeting 6/96, held on 8 November, 1996.

15. Building and Estates Committee (Items B.4[a] and B.4[b])

15.1 Council received the report of the Building and Estates Committee meeting 6/96, held on 18 November 1996, and a Special Meeting held on 25 November, 1996.

15.2 Land Sale to the Melbourne Business School

This matter was dealt with under the Vice-Chancellor's Report - Minute 6.3 above refers.

16. Review of Arrangements for the Governance of Universities in Victoria (Item B.6)

16.1 Council received a document outlining a plan of approach to the formal response to be submitted to the Committee of Review of Arrangements for the Governance of Universities in Victoria

16.2 Council appointed a Consultative Group consisting of the Chancellor, the Deputy Chancellors, the Vice-Chancellor and the 1997 President and Deputy President of the Academic Board to prepare a submission to the review committee.

17. Legislation Committee (Item C)

17.1 Council received the report of Legislation Committee meeting 7/96, held on 25 November, 1996.

17.2 Council made the following legislation:

(1) Amendment of Statute 11.5 - To revise provisions governing unsatisfactory progress (49/96)

(2) Amendment of Statute 8.2 - To make temporary provision for the impact on the University Students Loan Fund of the Consumer Credit Code (105/96)

(3) Amendment of Statute 11.7 - To prepare for the 1998 academic year (106/96)

17.3 Council made the following Regulations as detailed in the report:

(1) Amendment of Regulation R3.35 - To provide for honours degrees of bachelor of Medicine and bachelor of Surgery (84/96)

(2) Amendment of Regulation 5.1.R1 - To change some requirements concerning membership of the faculty of Law (86/96)

(3) Making of Regulation R3.292 - To establish the degree of master of Health Sciences (88/96)

(4) Making of Regulation R3.293 - To establish the postgraduate diploma in Palliative Medicine (89/96)

(5) Revocation and re-making of Regulation R3.36 - To revise the degree of doctor of Medicine (90/96)

(6) Amendment of Regulation R3.125 - To add a temporary provision (91/96)

(7) Making of Regulation R3.294 - To establish the diploma of Arts (93/96)

(8) Amendment of Regulation 12.6.R.1 - To add to the provisions governing academic dress (99/96)

(9) Amendment of Regulation 17.1.R6 - To vary the general rules concerning disposal of items (100/96)

(10) Amendment of Regulation R3.60 - To delete two references to the Council in the regulation governing the degree of doctor of Philosophy (103/96)

(11) Making of Regulation 10.1.R1 - To give directions regarding details of fees (104/96)

(12) Making of Regulation R3.295 - To establish the graduate diploma in Computer Aided Language Learning (79/96)

(13) Revocation and re-making of Regulation R6.71 - To revise the terms of the John and Eric Smyth Travelling Scholarship (78/79)

(14) Making of Regulation R3.296 - To establish the degree of doctor of Musical Arts (64/96)

(15) Revocation and re-making of Regulation 5.3.R1 - To change how some officers in the faculty of Medicine, Dentistry and Health Sciences are appointed (107/96)

(16) Revocation of Regulation 17.1.R1 - To revoke the regulation governing University Bookselling (97/96)

Council noted an amendment to the first line of provision 4 in Regulation R6.71 (Item 13) which should have read:

4. Despite section 3(a), the selection committee has power to recommend that the scholarship be awarded to a candidate who has just completed one of the degrees or diplomas referred to in paragraphs 3 (c) (i) (2) to 3 (c) (i) (6) above or to one who has had some experience in teaching or lecturing.

17.4 General Principles of Selection

Council aproved the addition of a new section - section 4, Guaranteed Entry, in the General Principles of Selection for Entry of Full-Fee Overseas Students to Undergraduate and Postgraduate Courses, as detailed in the report.

18. Summary of Reports on Matters dealt with by the Vice-Chancellor (Items D.2[a] and D.2[b])

Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2(a) and D.2(b).

19. Melbourne Theatre Company (Items D.5[a] and D.5[b])

Council received reports of the Melbourne Theatre Company Board of Management meetings 10/96 and 11/96, held on 18 October 1996 and 15 November, respectively.

20. Introduction of New Professor

Professor M R Vitale, Chair of Information Systems, was introduced to Council members and welcomed to the meeting.

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Date created: 12 December 1996
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