A meeting of the Council was held in the Council Chamber, University, on Monday 6 December 1993 at 3.30 pm.
Present
1.1 Retiring Members
The Chancellor advised that a number of members would complete their terms on Council at the end of the year - Mrs Blainey, Mr Borgeest, Mr Bruce, Dr Evans, Professor Larkins, Mr Justice Northrop, Dr Philips, Mr Robotham, Mr Rundle, Mr Ryan and Ms Sissons, and thanked them for their contribution.
1.2 Ballarat University College
He also reminded members of Council that the new Ballarat University would commence operations from 1 January 1994, and that the present affiliation arrangements, with two representatives from Ballarat University College attending Council meetings as observers, would come to an end.
2.1 Apologies were received from Mr Carden, Professor Larkins, Professor McMahon and Mr Thwaites.
2.2 Leave of absence for this meeting had been granted to Mr Borgeest.
The Registrar as Returning Officer declared Dr N G Curry elected unopposed to the office of Deputy Chancellor for a term of two years from 1 January 1994.
The minutes of the meeting of Council held on 1 November 1993, copies of which had been circulated, were confirmed.
The following items were starred for discussion B.1 (12), B.2 (9), B.6, and D.12 (3 & 4).
6.1 Council received the Vice-Chancellor`s Report and a Supplementary Report.
Council adopted the following recommendations:
6.2 Appointments: Heads of Departments
6.2.2 that Dr Field Rickards be appointed as Head of the Department of Educational Psychology and Special Education for the period 1 January, 1994 to 31 December, 1994;
6.2.3 that Professor Michael Webber be appointed as Head of the Department of Geography for the period 1 January, 1994 to 31 December, 1996;
6.2.4 that Mr Ross King be appointed as Head of the Department of Environmental Planning for the period 1 January, 1994 to 31 December, 1994;
that Professor Emeritus P N Joubert, Professor Emeritus Z A Parszewski, and Professor K H Hunt be appointed as Honorary Professors in the Department of Mechanical and Manufacturing Engineering for the period 1 January, 1994 to 31 December, 1994;
6.4 Appointments: Visiting Professors
6.4.2 that Professor Anthony Stephens be appointed as a Visiting Professor and Head of the School of Languages for the period 1 July, 1994 to 31 December, 1994; and
6.4.3 that Professor David Hambly, Australian National University, be appointed as a Visiting Professor in the Faculty of Law for the period 1 January, 1994 to 31 December, 1994.
The Vice-Chancellor stated that the proposed new organisation for Agriculture and related disciplines associated with the University of Melbourne, including the Victorian College of Horticulture (VCAH) must embrace at least all of the following:
He added that in meeting these commitments, it would be important that the new faculty organisation and its staff have access to other relevant disciplines within the University.
6.5.2 Appointment: Acting Dean of Agriculture and Forestry
Council adopted the recommendation of the Vice-Chancellor that Professor R E White be appointed Acting Dean of Agriculture and Forestry for the period 1 January, 1994 to 31 December, 1994, and thereafter, subject to negotiation and to the filling of the Chair of Agriculture linked to the position of Dean of the "new Faculty".
This item was dealt with in conjunction with Recommendation 9 of the Joint Committee of Policy (Minute 7.10 below refers).
6.7 Working Group on Student Discipline
Council noted the Supplementary Report, which provided a summary of proposed policy changes to student discipline, which is to be considered by the Council Working Group in the New Year.
6.8 Melbourne University Press
The Vice-Chancellor advised that he had received the resignation as Director of Melbourne University Press of Mr John Iremonger, that after discussion within the Board of the Press it had been recommended that an Appointment Committee be established for Director of the Melbourne University Press, and that it was his intention to take action to establish an Appointment Committee to include:
7.1 Council received the report of the Joint Committee on Policy meeting 10/93 held on 8 November, 1993.
7.2 Review of Exchange Agreements Process
Council adopted the following recommendations:
7.2.2 that University-wide arrangements continue to be approved by Council;
7.2.3 that faculty agreements with faculties in other institutions be delegated to the Deputy Vice-Chancellors to approve on behalf of Council; and
7.2.4 that departmental agreements with departments in other institutions be effected by an exchange of letters, the Dean of the respective Faculty to approve and sign.
Council endorsed the general thrust of the Report of the Review Group for the Faculty of Architecture and Planning, noted the commitment to consultation, including academic staff, students and relevant professional bodies, and resolved that it would delay final decisions on the matters raised by the Review Group until the outcome of these consultations became known.
7.4 Faculty of Arts: Proposed Change of Name of the Department of Classical and Near Eastern Studies
Council adopted the recommendation that the name of the Department of Classical and Near Eastern Studies be changed to the Department of Classics and Archaeology from 1 January, 1994.
7.5 Faculty of Economics and Commerce: Ritchie Chair of Economics
Council adopted the following recommendations:
7.5.2 that the Chair Standing Committee consider filling the Chair by invitation; and
7.5.3 that the Department in which the Chair is located shall remain the Department of Economics.
Council endorsed in principle the transfer of a group of academic and general staff from the Institute of Education, Department of Librarianship, Information Management and Business Studies, to the Royal Melbourne Institute of Technology from a date to be determined.
7.7 Faculty of Engineering: Proposed Change of Name of the Department of Surveying and Land Information
Council agreed that the name of the Department of Surveying and Land Information be changed to the Department of Geomatics from 1 January, 1995.
7.8 Student Load Transfers between Faculties
Council approved the recommendations on student load transfers between Faculties contained in the report of the Registrar (Planning) dated 3 November, 1993 (Appendix G to the report).
7.9 Chair of Agriculture
Council adopted the recommendation that a new Chair of Agriculture be established, and linked for an initial period of five years to the position of Dean of the new Faculty, to include the disciplines of agriculture, forestry and horticulture.
7.10 Projected Load for 1994
After consideration of the recommendations in the Vice-Chancellor's Report, Council adopted the following recommendations of the Joint Committee on Policy:
that the quotas/targets detailed for Hawthorn Institute of Education, the Victorian College of the Arts and the Victorian College of Agriculture and Horticulture in Table 2 of Appendix I to the report be adopted as the quotas/targets for 1994; and
that, in accordance with the decisions concerning student load targets made by Council at its meeting on 6 September, 1993, the Vice-Chancellor be authorised to act, on behalf of Council, to approve load adjustments which may be required following receipt of decisions from the Department of Employment, Education and Training and the Victorian Government.
8.1 Council received the report of the Academic Board meeting 10/93 held on 25 November, 1993.
8.2. Ritchie Chair of Economics
Council adopted the recommendations that a Standing Committee for the Ritchie Chair of Economics be established, as set out in Appendix A to the report, and that Mr Tricks be appointed as the member of Council who is not a member of staff of the University.
8.3 Chair of Agriculture and Dean of the Faculty of Agriculture and Forestry
8.3.2 Council agreed that a Standing Committee be established for the Chair of Agriculture - Dean of the Faculty of Agriculture and Forestry as set out in Appendix B to the report, modified to include two persons associated with VCAH, replacing the category "two nominees of any affiliated institution in which the Chair would be located".
Council adopted the Vice-Chancellor's recommendations that Mr Chris Shearer, Chair of the Board of VCAH, and Associate Professor Barry Bardsley, Associate Director and Dean of VCA and Head of the School of the University in VCAH be appointed as the two VCAH nominees, and that Mr Michael Taylor be appointed as the member of Council who is not a member of staff of the University.
Council adopted the Guidelines on Criteria for Promotion of Academic Staff prepared by the Academic Staff Development Committee, as set out in Appendix C to the report.
8.5 Standing Resolution 2.23 - Intellectual Property Committee
Council adopted the recommendation of the Academic Board that it adopt recommendations contained in the report of Meeting 3/93 of the Intellectual Property Committee concerning Statute 14.1 and Standing Resolution 2.23, to increase the membership of the Committee and revise its functions and terms of reference set out in the Standing Resolution.
8.6 English Language Entry Requirements for Full-Fee Students
Council adopted the following recommendations:
that the 1996 Tertiary Entrance Requirements for the Bachelor of Agricultural Science and Bachelor of Forest Science courses be as set out below:
Bachelor of Forest Science: Prerequisites - A grade average of at least D in each of the following: English, Mathematical Methods, and two of Biology, Chemistry, Economics, Geography, Geology, Information Technology, one additional Mathematics, Physics. Best Four - English and three others from the Prerequisite list. (Bonuses for LOTE and Specialist Mathematics are unchanged from the August version)
that a Postgraduate Diploma in Advanced Clinical Nursing be introduced, as set out in Appendix E to the report;
8.9 New Prizes
that the following new prizes be established:
8.9.2 Faculty of Veterinary Science - Hill's Prize in Small Animal Medicine, as set out in Appendix G to the report.
Pursuant to section 3 of Statute 11.1 (Entry Quotas and Admission), Council approved principles of selection for entry to the subject Psychology 2 for which a sub-quota has been set, as set out in Appendix H to the report.
A motion on notice that from 1994 the Executive Committee shall meet in June and August, as well as in February and December was WITHDRAWN.
10.1 Council received the report of the Finance Committee meeting 10/93 held on 24 November, 1993, plus a tabled supplementary paper (Item B.1.1).
10.2 The Staff Superannuation (1986) Fund (the SSF)
10.2.2 Council agreed to establish a University Pensioner Working Group to consider and to advise Council as to ways in which any hardship amongst pensioners might be reasonably and equitably alleviated: consideration of these matters can include the option of a lump sum payment to all or certain classes of pensioner.
10.2.3 Council agreed that up to ten per cent of the net surplus available on closure of the 1986 Fund be held in escrow, until completion of this investigation,the funds to be available for allocation in support of pensioners, should this be deemed by Council to be appropriate; these funds may also be used by the Working Group, on the authorisation of the Vice-Chancellor, in support of its investigation.
10.2.4 Council resolved that membership of the Working Group include, with their agreement, the individuals who were Administrators of the former 1986 Superannuation Fund and up to three additional co-opted members from outside the University with expertise in superannuation matters and issues of importance in the care of pensioners.
Council agreed that the distribution of the Amenities and Services Fee for 1994 be as follows:
(b) Post Graduates Association: $238,935 (3.51%)
(c) Centre for Sport & Physical Recreation: $2,005,518 (29.49%)
Council agreed in principle to an amendment to Clause 3.1 of Standing Resolution 2.12 to read:
Council endorsed the Community Relations Allowances 1994 and Entertainment Matters, as set out in Appendix A to the report.
Council received the report of the Central Budgets Committee meeting 4/93 held on 11 November, 1993.
12.1 Council received the report of nominations received for membership of Council Committees for 1994, and noted that in all cases nominations received had not exceeded the number of vacancies.
12.2 Council resolved to make the appointments to Committees as listed in the report.
12.3 Council confirmed the nominations to those outside bodies to which appointments are made annually viz. the bodies set out in Appendix A to the report.
12.4 Council resolved that the Vice-Chancellor be authorised to approve on behalf of Council any appointment to fill the vacancies listed in the report.
Council received the report of the Libraries Committee meeting 5/93 held on 16 November, 1993.
14.1 Council received the report of the Buildings Committee meeting 8/93 held on 26 November, 1993.
14.2 The Alf Lazer Boardroom
Council adopted the recommendation that the boardroom in the Sports Centre be named The Alf Lazer Boardroom.
14.3 University of Melbourne Heritage Committee
Council agreed in principle to the establishment as set out in Appendix 2 to the report, of a University of Melbourne Heritage Committee as a sub-committee of the Buildings Committee, subject to review of the proposed membership and terms of reference in the light of any comments made by the Academic Board.
15.1 Council received the report of Administrative Committee meetings 36/93 to 40/93.
15.2 Higher Education National Framework Agreement
Council resolved that the Vice-Chancellor be authorised to submit to the Industrial Relations Commission the National Framework Agreement for registration as applicable to this institution, and to permit the 1.4 per cent salary increment to flow, subject to agreement by the unions' Single Bargaining Unit:
ii) that the University will not be obstructed in seeking to reduce staff numbers in order to achieve savings to cover any shortfall in supplementation of budgets by the Commonwealth to meet the cost of the 1.4 per cent increment:
iii) that "bargaining in good faith" will be interpreted as, at the minimum, achieving agreement to productivity gains covering any shortfall associated with the 1.5 per cent increase in twelve months.
16.1 Council received the report of meeting 6/93 of the Academic Staff Development Committee held on 28 October, 1993.
16.2 Academic Promotions Committee
Council agreed that the nine staff listed on Attachment A to the report be appointed Associate Professor and Reader, that the 23 staff listed on Attachment A to the report be appointed Associate Professor from 1 January, 1994, and that the one staff member listed on Attachment A to the report be appointed Principal Research Fellow.
16.3 Induction in Teaching for New Academic Staff
Council approved the proposal for Induction in Teaching for New Academic Staff detailed in Attachment B to the report.
Council received the report of the Committee of Convocation meeting 9/93, held on 17 November, 1993.
18.1 Council received the report of meeting 1/93 of the Committee for Appointment of a Professorial Associate with the title of Professor - Director of Paediatric Surgery (Royal Children's Hospital), held on 16 November, 1993.
18.2 Council resolved that in the event that the person whose career statement was circulated at the meeting of Council accepts an offer of appointment as Director of Paediatric Surgery at the Royal Children's Hospital, the University should invite him to accept the position of Professorial Associate with the title of Professor in the Department of Paediatrics for a term of five years or for the period in which he holds the appointment of Director, whichever is the shorter.
19.1 Council received the report of the Intellectual Property Committee meeting 3/93, held on 15 October, 1993. The recommendations in the report were adopted concurrently with the report of the Academic Board
(Minute 8.5 above refers).
20.1 Council received the reports of the Hanson Bequest Committee meetings 1/93 and 2/93, held on 9 October, 1993 and 17 November, 1993 respectively.
20.2 Terms of Reference
Council agreed that the Music Bequests Committee be the Committee nominated to carry out the functions pursuant to section 7(a) of Standing Resolution R7.111.
20.3 Functions and Terms of Reference
Council endorsed in principle the Functions and Terms of Reference of the Hanson Bequest Committee, as set out in Appendix A to the report.
Council adopted the following recommendations:
21.1. Appointment of Professorial Fellows
21.1.2 that the person whose career statement was circulated at the meeting of Council be appointed as a Professorial Fellow (about 1/3 fraction) in the Faculty of Law for the period 1 January, 1994 to 31 December 1998, and that the appointment be styled the Blake Dawson Waldron Professorial Fellow in Law;
In accordance with the provision in Standing Resolution R.720 that Council may appoint any qualified officer of the Walter and Eliza Hall Institute of Medical Research to be a research professor of some branch of Medicine in the University
21.2.2 that the person whose career statement was circulated at the meeting of Council be appointed as the Research Professor of Molecular Oncology in the Department of Medical Biology;
21.3.2 that the person whose career statement was circulated at the meeting of Council be appointed as a Professorial Associate with the title of Professor in the Department of Chemical Engineering for the period 9 January, 1994 to 8 January, 1999, or for the period in which he holds a full-time appointment in CSIRO and as Director of the G K Williams Co-operative Research Centre for Extractive Metallurgy, whichever is the shorter period;
21.3.3 that the person whose career statement was circulated at the meeting of Council be appointed as a Professorial Associate in the Department of Chemical Engineering for the period 1 December, 1993 to 1 July, 1997, or for so long as he holds an appointment within the G K Williams Co-operative Research Centre for Extractive Metallurgy, whichever is the shorter period;
21.3.4 that the person whose career statement was circulated at the meeting of Council be re-appointed as a Professorial Associate with the title of Professor in the Department of Pathology for the period 31 January, 1994 to 30 January, 1996, or for the period in which he holds appointment as Director of Anatomical Pathology at the Austin Hospital, whichever is the shorter period;
21.3.5 that the person whose career statement was circulated at the meeting of Council be re-appointed as a Professorial Associate with the title of Professor in the Department of Biochemistry for the period 7 February, 1994 to 6 February, 1999, or for the period in which he holds appointment as a Senior Principal Research Fellow in the Howard Florey Institute, whichever is the shorter; and
21.3.6 that the person whose career statement was circulated at the meeting of Council be re-appointed as a Professorial Associate in the Department of Surgery (Royal Melbourne Hospital and Western Hospital) for the period 7 March, 1994 to 6 March 1999, or for the period in which he holds appointment as Head of the Department of Plastic and Reconstructive Surgery in the Royal Melbourne Hospital, whichever is the shorter.
22.1 Council received the report of the Standing Committee for the Chair in Education of the Hearing Impaired meeting 2/93, held on 4 November, 1993.
22.2 Council agreed that the person whose career statement was circulated at the meeting of Council be offered appointment to the Chair in Education of the Hearing Impaired.
23.1 Council received the report of the Standing Committee for the Robert Wallace Chair of English meeting 2/93, held on 30 November, 1993, together with a tabled supplementary paper.
23.2 Council resolved that the candidate, whose career statement had been distributed to the meeting of Council, be offered appointment to the Robert Wallace Chair of English in the terms set out in the supplementary paper.
24.1 Council received the report of the Standing Committee on Staff Salaries meeting 7/93, held on 18 November, 1993.
24.2 Trainee Rates
Council adopted the policy on trainee rates detailed in Appendix A to the report.
24.3 Systems Bonus
Council approved the systems bonus as outlined in Appendix B to the report.
24.4 Recruitment of Senior General Staff
Council resolved to delegate authority to the Vice-Chancellor to approve loadings designed to recruit or retain senior general staff, as detailed in Appendix C.
24.5 Remuneration for Staff Member in Co-operative Research Centre
Council approved payment of an additional loading to a staff member in a Co-operative Research Centre, as detailed in the report.
25.1 Council received the report of the Equal Opportunity Standing Committee meeting 8/93, held on 26 November, 1993.
25.2 Council adopted the Sexual Harassment Policy and Procedures approved by the Equal Opportunity Standing Committee as the Sexual Harassment Policy and Procedures of the University in place of the existing policy and procedures. Consideration of four further recommendations from the Committee concerning aspects of the implementation of the revised policy and procedures was deferred pending receipt of further advice.
26.1 Council received the report of the Legislation Committee meeting 8/93 held on 29 November, 1993.
26.2 Council made the following items of legislation, as detailed in the report.
(2) Amendment - Statute 12.8 To add two re-named degrees to the statute governing academic dress (78/93)
(4) Amendment - Statute 7.2 To establish two new chairs (89/93)
(5) Amendment - Statute 11.5 To make a consequential amendment (92/93)
(6) Amendment - Statute 5.5 To make an editorial amendment (99/93)
(2) Making - Standing Resolution R3.230 To establish the degree of doctor of Surveying (66/93)
(3) Making - Standing Resolution R3.231 To establish the degree of bachelor of Teaching (71/93)
(4) Making - Standing Resolution R3.232 To establish the degree of bachelor of Training and Development (73/93)
(5) Revocation - Standing Resolutions R3.99 & R3.116 And Making - Standing Resolution R3.233 To establish a generic postgraduate diploma in Engineering (74/93)
(6) Making - Standing Resolution R3.234 To establish a generic graduate diplomain Engineering (76/93)
(7) Revocation and re-making Standing Resolution R3.215 To establish a generic graduate certificate in Engineering (77/93)
(8) Revocation and re-making - Standing Resolution R3.76 To change the degree of bachelor of Science in Optometry to the degree of bachelor of Optometry (79/93)
(9) Revocation and re-making - Standing Resolution R3.77 To change the degree of master of Science in Optometry to the degree of master of Optometry (80/93)
(10) Revocation and re-making - Standing Resolution R3.196 To upgrade the diploma of Dramatic Art (Victorian College of Arts) to the degree of bachelor of Dramatic Art (Victorian College of Arts) (82/93)
(11) Amendment - Standing Resolution R3.202 To alter the requirements for honours in the degree of bachelor of Music Performance (Victorian College of the Arts) (83/93)
(12) Revocation and re-making Standing Resolution R7.153 To revise the John and Betty McCreery Scholarship (84/93)
(13) Amendment - Standing Resolution R3.63 To revise an entry requirement applicable to candidature for the degree of master of Music (88/93)
(14) Amendment - Standing Resolution R3.67 To delete a redundant provision from standing resolution governing the degree of master of Applied Science (90/93)
(15) Revocation and re-making Standing Resolutions R3.47 To clarify provisions in the degree of doctor of Engineering (91/93)
(16) Revocation and re-making Standing Resolution R6.106 To change some administrative arrangements applying to The Henry and Louisa Williams Bequest (93/93)
(17) Making - Standing Resolution R3.235 To establish the postgraduate diploma in Advanced Clinical Nursing (94/93)
(18) Amendment - Standing Resolution R3.60 To amend some provisions governing the degree of doctor of Philosophy (96/93)
(19) Amendment - Standing Resolution R3.42 To delete an incorrect provision (97/93)
(20) Amendment - Standing Resolution R6.72 To establish The Colin McCormic Memorial Scholarship (16/93)
(21) Amendment - Standing Resolution R3.236 To establish the graduate diploma of Applied Science (Agricultural Management and Extension) (98/93)
(2) Amendment - Standing Resolution 2.9 Victorian School of Forestry and Land Management Liaison Committee
(3) Amendment - Standing Resolution 2.10 Committee of Deans
(4) Amendment - Standing Resolution 2.14 Committee on Student Numbers
(5) Amendment - Standing Resolution 2.16 Human Research Ethics Committee
(6) Amendment - Standing Resolution 2.21 Music Bequest Committee
(7) Making - Standing Resolution 2.42 Melbourne College of Divinity Co-ordinating Committee
(8) Amendment - Standing Resolution 4.12 Delegation of Powers Related to Assessment, Scholarships and Other Academic Matters
(9) Revocation - Standing Resolution 6.3.2 School of Agriculture & Forestry
(10) Making - Standing Resolution 2.23 Intellectual Property Committee
(11) Amendment - Standing Resolution 2.2 Administrative Committee
(12) Amendment - Standing Resolution 2.12 Finance Committee
(13) Amendment General and Special Principles of Selection
"is a master of Laws or its equivalent of the University or any other university or other tertiary institution" to
"is a master of Laws of the University or the equivalent of a master of Laws of any other university or other tertiary institution."
Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2(a) and D.2(b).
Council received the report of meeting 1/93 of the Standing Committee for the Foundation Chair of Education (Leadership and Management), held on 8 November, 1993.
Council received the report of the Patents Committee meeting 2/93, held on 17 May, 1993.
Council received the reports of the Alumni Relations Committee meetings 3/93 and 4/93, held on 3 August, 1993 and 10 November, 1993 respectively.
Council received the report of meeting 3/93 of the Strathfieldsaye Institute of Teaching and Research, held on 8 October, 1993.
Council received the report of the Biohazards Committee meeting 1/93 held on 8 November, 1993.
Council received the report of the Animal Experimentation Ethics Committee meetings 8/93 and 9/93, held on 7 October 1993 and 4 November 1993 respectively.
Council received the report of the Selection Committee for the GIO Professorial Fellow in Insurance meeting 2/93, held on 18 November, 1993.
Council received the report of meeting 10/93 of the Committee of Deans of Faculties, held on 18 November, 1993.
Council received the report of the Melbourne Theatre Company Board of Management meeting 8/93, held on 22 October, 1993.
In accordance with established procedure it was formally agreed that the items of business that had not been specifically discussed should be adopted where containing recommendations or received where containing reports.