Council Meeting No 12/07
A meeting of the Council was held in the Council Chamber, 1 st Floor, Old Quadrangle on Monday 10 December 2007 at 4.00 pm.
Present
Members
The Chancellor (Mr Ian Renard) (in the Chair)
The Deputy Chancellor (Justice Alex Chernov)
The Deputy Chancellor (Ms Rosa Storelli)
The Vice-Chancellor (Professor Glyn Davis)
Ms Elizabeth Alexander, Mr Michael Coyle, Dr Meredith Doig, Professor Mark Elgar, Ms Jessie Giles, Mr Robert Johanson, Mrs Lynne Landy, Judge Irene Lawson, Ms Eda Ritchie, Ms Melanie Sloss, Mr David White and Mr Tony Williams
Others Attending
The President of Convocation (Ms Lesley Boston)
The President-Elect of UMSU (Ms Libby Buckingham)
The President-Elect of UMPA (Ms Tammi Jonas)
Student Council Member-Elect (Ms Hannah Hayman)
The Provost (Professor Peter McPhee)
The Deputy Vice-Chancellor (Innovation & Development) (Professor Vijoleta Braach-Maksvytis)
The Deputy Vice-Chancellor (International) (Professor Frank Larkins)
The Deputy Vice-Chancellor (Research) (Professor John McKenzie)
The Senior Vice-Principal (Mr Ian Marshman)
The Pro Vice-Chancellor (University Relations) (Professor Warren Bebbington)
The Vice-Principal and Head of University Services (Ms Liz Baré)
The Vice-Principal and Academic Registrar (Ms Gillian Luck)
The Vice-Principal and Chief Financial Officer (Mr D Percival)
The Vice-Principal and General Counsel (Mr Chris Penman)
The Vice-Principal (Property and Campus Services) (Mr Russell Elliott)
The Vice-Principal (Information) (Ms Linda O’Brien)
The Vice-Principal (Human Resources) (Mr Nigel Waugh)
The Acting President of Academic Board (Professor Loane Skene)
The University Secretary (Ms Janet White)
The Director, Office of the Vice-Chancellor (Mr Donald Speagle)
The Manager, Corporate Affairs (Ms Christina Buckridge)
Ms Liz Fazio and Ms Jane Francis-Kelly
BUSINESS
- Formal Matters
1.1 Apologies and Leave of Absence Requests [Item A01]
Council received apologies from Associate Professor Les Allen, Mr Paul Briggs, Dr Virginia Mansour and Professor Pip Pattison.
Leave of Absence has been granted to Dr Doig (29 February and 1 March) and Ms Storelli (1 March) for the Council Planning Conference.
Leave of Absence has been granted to Ms Storelli for the 12 May and 2 June 2008 meetings.
- Returning Officer’s Report [A02]
2.1 The University Secretary reported that only one nomination for the position of Chancellor currently held by Mr Renard had been received, and therefore declared Mr Renard duly elected from 1 January 2008 to 31 December 2010.
2.2 The University Secretary reported that only one nomination for the position of Deputy Chancellor currently held by Justice Chernov had been received, and therefore declared Justice Chernov duly elected from 1 January 2008 to 31 December 2009.
2.3 The University Secretary reported that Professor Glenn Bowes has been declared elected to Council by the professorial staff of the University, for a two year term commencing on 1 January 2008.
2.4 The University Secretary reported that Associate Professor Mark Joshi has been declared elected to Council by the academic non-professorial staff of the University, for a two year term commencing on 1 January 2008.
2.5 The University Secretary reported that Ms Hannah Hayman had been elected by the enrolled students as a student representative on Council for the year 2008.
2.6 The University Secretary reported that Ms Sally Beattie had been elected by the graduate students as a student representative on Council for the year 2008.
The Chancellor congratulated all new members of Council on their appointment.
- Minutes of Previous Meetings and Follow Up Action Sheet [Item A1(a) and A1(b)]
3.1 The minutes of Council meeting 10/07 held on 22 October 2007 were confirmed subject to the addition of an item of other business that had been raised by Dr Meredith Doig as follows:
“Post VSU environment . Council noted comments from Dr Meredith Doig about the provision of transition funding to assist student organisations (UMSU, UMPA and MUSUL) to cope with the post VSU environment but that there were concerns about their financial position which was likely to worsen in 2008 and may result in further reductions in services.”
3.2 The minutes of Council meeting 11/07 held on 12 November 2007 (copies of which had been distributed) were confirmed, subject to the addition of Ms Lesley Boston to the list of attendees.
3.3 The Ac tion Shee t from Mee ting No.10/07 was noted. In regard to the item “Student and Staff Grievances”, the Senior Vice-Principal advised that proposals for developing a more detailed framework for reporting would be brought back to Council in March 2008. Council noted the addition of an item relating to recommendations of the Review of Music Implementation Group for which it will require a progress report in March.
- Declarations of Interest [Item A2(a)]
The Chancellor called for any declarations of interest for items on the agenda for the current meeting. No declarations were received.
- Starring of Additional Items [Item A2(b)]
Additional items - A3, A5.1, .9 .13, .33 & .46, A6.1, .2 & .7, A7(a).1 & .2, A7(b).1, .2 & .3, A7(c).1, A10.1, B1(a).2, B2(c).1, .2 & .3, B4(b).1 & .4, C, and D3 were starred for discussion.
- Motion to Adopt or Receive “Unstarred Items of Business” [Item A2(c)]
In accordance with established procedure, it was formally agreed that the items of business that were not to be specifically discussed should be adopted where containing recommendations or received where containing reports.
- Chancellor’s Matters [Item A3 (a)]
Council received and noted the following Chancellor’s Matters:
7.1 Council Fellow Appointment
Council endorsed the reappointment of Professor Arthur Li as Council Fellow for a further year to 31 December 2008.
7.2 2008 Schedule of Degree Conferring Ceremonies
Council approved the 2008 Schedule of Degree Conferring Ceremonies, subject to any adjustments that the Chancellor may decide to make in light of advice received from the Committee of Deans meeting to be held on 11 December 2007.
7.3 Silver Medals
Council agreed to authorise the Chancellor to award Silver Medals to four recipients at the December meeting of Convocation to be held on 19 December 2007.
7.4 Charitable Benefits Working Party
The Chancellor reminded Council that it had agreed at its June meeting that guidelines were needed for the Pro-Vice-Chancellor (University Relations) when managing the acceptance of gifts which may include a discriminatory provision. Accordingly the Chancellor had formed a working party that deliberated on the matter and had concluded that, whilst guidelines would be helpful, there were deeper issues that needed to be resolved as a matter of urgency.
Council approved a proposal from the working party that an application be made to the Supreme Court of Victoria to confirm whether or not the Charter of Human Rights and Responsibilities Act 2006 (Vic) would prevent the University from exercising the charitable benefits exemptions in other legislation in relation to University trusts and related funds.
Council agreed in principle that University policy on Equal Opportunity would be enshrined in a Standing Resolution of Council setting out a statement of principles on equal opportunity and related matters.
7.5 Evaluation of Council Performance Questionnaire
Council members were requested to complete and return the Evaluation Questionnaire by 21 December 2007 to the Chancellor. In response to a suggestion from Dr Doig, it was agreed that copies of the Questionnaire would be sent to members by email, and that members would be encouraged to complete and return the questionnaire electronically.
7.6 VCA Integration Committee
Council received and noted a report from the first meeting of the VCA Integration Committee, held on 13 November 2007, and a letter from the Chancellor to the Chair of the VCA Advisory Committee, Ms Lynne Landy. It noted that the VCA Integration Committee would meet more regularly and report to council through Chancellor’s Matters.
7.7 Honours Committee
Council approved the proposed amendments to Standing Resolution 2.3 - Honours Committee’s membership and terms of reference as shown below –
- amend “Deputy Chancellors” to read “one Deputy Chancellor (nominated by the Chancellor)”, and
- amend “two persons co-opted annually” to read “three persons co-opted annually”.
The Chancellor suggested that up to two Vice-Chancellor’s Fellows be invited to join the Committee, subject to the Committee’s approval of his nominations.
7.8 Appointments to Council Committees
It was agreed that all appointments to Council Committees made during 2008 would continue until 29 February 2008, unless the member resigned prior to that date, except that in regard to Miegunyah Fund Committee, Professor B Probert will be replaced by Professor Bebbington, Pro-Vice-Chancellor (University Relations), with immediate effect.
7.9 Human Rights Lecture
The Chancellor reminded members that the 2007 Chancellor's Human Rights Lecture would be presented by Ms Rhadika Coomaraswamy, UN Under Secretary General, on 13 December 2007.
- Listing of Key Issues and Documents for Discussion [Item A4(a)]
8.1 Review of 2007
The Vice-Chancellor provided Council with a review of 2007 across key areas of endeavour. He identified a number of highlights from 2007:
- the best results in Research in the history of the University;
- the largest crowd attending Open Day on record;
- the number (82) and quality of applications for the inaugural Knowledge Transfer Awards;
- recognition of our educational leadership both nationally and internationally
- major success in the Carrick awards
- strong student demand, and outstanding international recruitment results
- successful integration of the VCA and recommendations on Music
- a major bequest to the Faculty of Science
- philanthropic funding for a chair in biophysics
Council noted some disappointments during the year, such as financial pressures in the Faculty of Arts resulting in resignation of the Dean, controversy over construction of new student facilities in the Eastern Learning Precinct and a budget problem in the Information Services Division. In addition, the implementation of the Melbourne Student Services Model (MSSM) had proved challenging. In spite of warnings to the contrary, however, staff turnover had remained stable, remaining within historic patterns.
External challenges included a fall in THES ranking from 22 to 27 due to a change in methodology, disappointing progress in the “Future Melbourne” project, and delays in designing policies for a reduced carbon footprint. Demand for childcare places continued to exceed supply, and student organisations and University facilities suffered because of VSU legislation.
Looking to 2008, Council noted that research results continue to be excellent, with new research and knowledge transfer initiatives in train and increased investment in SRIF. The MSSM is in place and the University is Melbourne Model-ready. A review of governance and reporting structures is underway which should result in improved support of strategic priorities.
Council noted likely changes to Commonwealth policy on Higher Education, including the abolition of domestic full fee-paying places and abandonment of the Research Quality Framework. The Vice-Chancellor then responded to a number of questions from members on matters such as the extent to which Universities would make representations to the new Federal Government, levels of competition from other universities in the Group of Eight, and the implications of any decline in international student numbers.
8.2 Update on Melbourne Model and Student Organisations
The Provost gave a report to Council on the impact of Voluntary Student Unionism (VSU) on student organisations and the strategies envisaged to preserve the viability of student organisations as the University makes the transition to the Melbourne Model. He pointed out that it was unlikely there would be a return to the financial position enjoyed when the Amenities and Services Fees were in existence.
Council noted that it was important to have ongoing dialogue with student organisations, including sport, to determine the future allocation of funds and strategic priorities to ensure the long term sustainability of student organisations. To this end a Melbourne Model and Student Organisations Group, consisting of Senior Executives, members of MUSUL Board and representatives from UMPA, UMSU and MUSport, had been formed and had held its first meeting. The group will report to Planning and Budget Committee through the Melbourne Experience Committee.
The Chair of MUSUL, Dr Doig, endorsed this action in view of the importance of non-academic activities in student life.
- Growing Esteem Implementation Reports [Item A4(b)]
9.1 Update – November/December 2007
- Vice-Chancellor’s Report [Item A5]
Council received and noted the Vice-Chancellor’s Report.
10.1 Visit to USA and the United Kingdom
The Vice-Chancellor reported on his recent visit to the United Kingdom where he was the only Australian Vice-Chancellor to attend a University of Virginia Conference of current and former university presidents at St George’s House, Windsor. He observed that common key issues facing the university sector worldwide were the management of their libraries and their enterprise systems.
Council noted that the Vice-Chancellor has been appointed (with the approval of the Chancellor) to the Board of the Australian and New Zealand Studies Centre in London as the Universities Australia’s representative.
10.2 Information Futures Commission
Council noted that an Information Futures Commission had been established by the University with effect from January 2008, using a similar model to the Curriculum Commission. It would be led by the Vice-Principal (Information) and guided by a Commission Steering Group that aimed to present an Information Futures strategy to Council in July 2008.
10.3 Vice-Chancellor’s Key Performance Indicators
Council received and noted the Vice-Chancellor's “Report Against Key Performance Indicators” for 2007.
10.4 Business@Melbourne
Council received the report on the first year of operation of the Business@Melbourne Co-ordinating Committee and noted that, although some progress had been made in a number of areas, collaboration and cooperation on program development and research has been less successful. It would be necessary to review the strategy for harmonising the relationship between the Melbourne Business School and the Faculty of Economics and Commerce in 2008.
10.5 Sale of Hawthorn English Language Centre
Council noted that the sale by UMEE Ltd of the last of its Hawthorn English language teaching businesses had been successfully concluded. In response to a query about how the operation under new management would relate to the University’s English Language Taskforce, Council was advised that an explanation would be brought to the next meeting.
10.6 Australian Universities Community Engagement Alliance (AUCEA)
Council endorsed the recommendation for the University to become a member of the Australian Universities Community EngagementAlliance and authorised the University Secretary to notify the responsible Minister of the University’s membership in the company as required under Section 40A(3) of the Melbourne University Act 1958.
10.7 Recognising Excellence and Leadership in Victorian Teachers
Council noted that a Steering Committee has been established in order to implement the new annual Medley Awards Scheme for Victorian Teachers approved at the October meeting of Council. Details of the program will be announced in March 2008.
10.8 Hong Kong Universities Grants Commission
Council noted that the Vice-Chancellor had accepted an invitation to join the Hong Kong Universities Grants Commission for a period of one year in the first instance, with the approval of the Chancellor.
10.9 Melbourne-Monash Engineering Collaboration
Council noted that, at the invitation of the Dean of Engineering at Monash University, a senior team would represent the University of Melbourne on a working party to consider proposals for bringing together the joint resources of engineering at both universities.
10.10 Advancement
Council noted with pleasure that seven new bequests have been notified in 2007 and four new bequests realised including a major endowment for the Faculty of Science. Direct gifts in 2007 had increased by 44% and membership of the Chancellor’s Circle was up 250% over 2006.
10.11 Victoria Prostate Cancer Research Consortium
Council endorsed the recommendation for the University to become a member of the Victoria Prostate Cancer Research Foundation and authorised the University Secretary to notify the responsible Minister of the University’s membership in the company as required under Section 40A(3) of the Melbourne University Act 1958.
10.12 Dean of Music
Council endorsed an extension of the appointment of Professor Cathy Falk as Dean until 31 December 2008.
10.13 St Hilda’s College
Council noted that the Vice-Chancellor had approved, on behalf of Council, the reappointment of Associate Professor McDougall to the St Hilda’s College Council.
10.14 Membership of Council of Legal Education
Council noted that the Vice-Chancellor had approved, on behalf of Council, the reappointment of Professor Sandford Clark to the Council of Legal Education for a term of 30 months commencing 1 January 2008 to 30 June 2010.
10.15 Appointment to Leo Cussen Institute Board
Council noted that the Vice-Chancellor had approved, on behalf of Council, the appointment of Associate Professor Maureen Tehan as one of the University’s appointees to the Board of the Leo Cussen Institute.
10.16 Appointment of Directors to the Australian Music Examinations Board (Vic) Limited
Council noted that the Vice-Chancellor had approved, on behalf of Council, the re-appointment of Associate Professor Ian Holtham as Chair and Director, Professor Warren Bebbington as Deputy Chair and Director; and Associate Professor Robin Stevens as a Director. It further endorsed the appointment of Mr Bryan Rossi as a Director and Mr Charles Anzarut as a Director of the Australian Music Examinations Board (Vic) Limited. These appointments are for a term of three years, commencing 28 November 2007 to 28 November 2010 and were subject to the adoption of the draft Constitution at a General Meeting of that company held on 28 November 2007.
10.17 Appointment to the Murdoch Children’s Institute Board
Council noted that the Vice-Chancellor had approved, on behalf of Council, the appointment of Professor Julie Bines as a Director of the Murdoch Children’s Research Institute pending the appointment of the Stevenson Professor of Paediatrics. When that chair has been filled, the incumbent will be nominated as the University’s representative on the Board of the Murdoch Children’s Institute Board.
10.18 Appointment to the Melbourne University Publishing Board
The Vice-Chancellor reported that he had approved, on behalf of Council, the appointment of Mr Alan Kohler as a Director of the Board of Melbourne University Publishing Ltd.
- Council Nominations and Governance Committee [Item A6]
Council received the report of meeting 5/07 of the Council Nominations and Governance Committee held on 19 November 2007.
11.1 Members Appointed by Council
Council approved the recommendation to re-appoint Justice Alex Chernov and Ms Rosa Storelli as members of Council each for a further term of three years commencing on 1 January 2008.
11.2 Council Fellows for 2008
This recommendation was dealt with under minute 7.1 above.
11.3 Report on Conformance with National Governance Protocols
- Finance Committee [Item A7(a)]
Council received the report of meeting 7/07 of the Finance Committee held on 24 October 2007.
12.1 Engineering Scholarship Proposal
Council considered the recommendation from Finance Committee to establish a trust account named the Engineering Scholarships Fund involving a proposal to utilise funds from the Faculty of Engineering’s Operating Reserves to match donations received and a proposal to seek approval to utilise moneys in the Melbourne University Engineering Foundation established by Regulation R7.128.
Council noted that the provisions of Regulation 7.128 may not permit the use of funds in this way and that it would be more appropriate for the proposal to be reviewed as part of a co-ordinated approach to Faculty Trust Funds which was planned for 2008.
It was resolved to refer the matter to the Vice-Chancellor for further advice and consideration at a future meeting of Council.
12.2 Review of Regulation 17.1.R6 – Purchasing Procedures and Delegations in relation to Financial Matters
Council endorsed the Finance Committee’s comments about the review of Regulation 17.1.R6, in particular those in relation to the provision of “Unlimited Authority”, noting that interim amendments to the Regulation were included later in the agenda under the Legislation and Trusts Committee’s report. It approved the Committee’s request for a review of these arrangements to be an item for consideration at the Council Planning Conference in February/March 2008.
- Finance Committee [Item A7(b)]
Council received the reports of meeting 8/07 and 9/07 of the Finance Committee held on 23 November and 30 November 2007, respectively.
13.1 Elizabeth Towers
Council approved the purchase of Elizabeth Towers for the purchase price quoted in the report, noting that on the basis of earlier ‘in principle’ endorsement, a deposit had already been paid due to the urgency to secure the sale. It was also noted that the Valuer-General’s expectations operated as administrative guidelines rather than as a statutory requirement.
13.2 2008-2010 Budget
The Senior Vice-Principal was invited to address Council on the key features of the Annual Budget. He advised that it provides for substantial growth over the previous year and allowed for a considerable increase in funding for research.
He tabled a supplementary paper that replaced the budgets for the Faculties of Arts, Land and Food Resources and the School of Graduate Research, following the finalisation of arrangements for the transfer of Geography (from the Faculty of Arts) and the Office of Environmental Programs (from the School of Graduate Research) to the Faculty of Land and Food Resources.
The Chair of Finance Committee invited Council to note the complexity of the budget process and, although the present financial position was sound, there would be challenges in 2008, for example the introduction of the Melbourne Model, uncertainty over international student fee revenues and possible salary increases. Ms Alexander indicated that the current KPMG Review of the budget process should enable the University to identify more readily the financial impact of current decisions in the future. Mr Johanson suggested that it would be useful to allocate some time at the Council Planning Conference to consideration of strategic issues surrounding the allocation of resources.
Council adopted the Annual Budget for 2008 and the Forward Estimates for 2009-2010 and noted Finance Committee’s comments about the volume and presentation of data.
13.3 Provision of Major Research Funds
Council approved the earmarking of $30million from University Reserves to enable investment in major research initiatives over 2008-2010. Allocations are to be made by the Vice-Chancellor, on the advice of the Deputy Vice-Chancellor (Research), and are to be reported to Council.
- Subsidiaries Sub-Committee [Item A7(c)]
14.1 Review Panel’s Report on The Meanjin Company Ltd
Council approved the following recommendations of the Review Panel that:
- the recommendations of the Board of Meanjin Company Ltd to dissolve the company and to transfer the title to Melbourne University Publishing Ltd be approved; and
- the University continue its baseline funding for Meanjin for at least five years to provide the journal with stability over this phase of renewal.
Council approved the following recommendation subject to further advice from the Trusts lawyer that this was an appropriate use of the Christesen Bequest:
- that the Council of the University amends the regulations that govern the allocation of the Christesen Bequest to ensure that a minimum of $30,000 per annum is allocated in perpetuity to Meanjin.
Council further endorsed the operational recommendations of the Review Panel as follows:
- The Board of Meanjin Company Ltd, working with Melbourne University Publishing Ltd, develop a succinct charter of editorial independence for Meanjin prior to the appointment of a new Editor. The work on the charter of editorial independence should be the last formal piece of policy work of the Board of the Company before the dissolution of the Company.
- An Editorial Advisory Committee be constituted to assist the new Editor of Meanjin in matters of content and quality.
- Working with Melbourne University Publishing Ltd, the University commission a review of the operations of Meanjin as a part of Melbourne University Publishing Ltd, including the University’s funding, within the five year funding period.
- As a matter of priority, Meanjin explore the opportunity for augmented funding presented by the Organisations – Annual Operations program of funding made available by Arts Victoria.
- As a matter of course, the archives of Meanjin should routinely be transferred to Melbourne University Archives at no cost to the Melbourne University Archives.
- All forthcoming issues of Meanjin be published simultaneously in print and online.
- Building and Estates Committee [Item A9]
Council received the report of meeting 6/07 of the Building and Estates Committee held on 22 November 2007, together with a tabled supplementary report.
15.1 New Parking Infringement System (Supplementary Report)
Deputy Chancellor Chernov advised Council that it was important to take steps to improve the current parking infringement system, preferably before the commencement of Semester 1, 2008, and that the design of new signage had been approved at an earlier meeting.
Council approved in principle the implementation of the new parking infringement policy (as outlined in the report of Property and Campus Services of 7 December 2006 to Buildings and Estates Committee) so as to facilitate the collection of parking fines by the University in accordance with the Road Safety Act 1986 and other relevant legislation. It agreed to forward the matter to Legislation and Trusts Committee to bring forward appropriate changes to the Regulation.
- University Relations Committee [Item A10]
Council received the report of meeting 4/07 of the University Relations Committee held on 12 November 2007.
16.1 Definition of Alumni (former staff)
Council noted that it had previously sought additional advice on this proposal and on the basis of that advice resolved to approve the following recommendation:
that staff who spend three or more years (fractional or full time) at the University would be affirmed and acknowledged through inclusion in the alumni community.
Council agreed that this decision should be enshrined in a Standing Resolution of Council and referred the matter to the Legislation and Trusts Committee.
- Planning and Budget Committee [Item B1(a)]
Council received the report of meeting 7/07 of the Planning and Budget Committee held on 14 November 2007.
17.1 Graduate Schools Regulations and other Legislation related to the Implementation of the Melbourne Model
Council adopted in principle all legislative changes relating to the Graduate Schools (including a generic Graduate Schools regulation) and the implementation of the Melbourne Model which is the subject of the Legislation and Trusts Committee report to the December meeting of Council.
17.2 Moving Towards Carbon Neutrality
The Vice-Principal (Property and Campus Services) was invited to speak to this item. He noted that Council’s preferred option was to be in a leadership position in this field and advised that the extent to which targets could be met would depend on how much resource was to be allocated.
Council resolved that the University’s targets for carbon footprint reductions for 2008-2010 and for 2030 would be as set out in the table, subject to a review in three years time:
|
2008 |
2009 |
2010 |
2030 |
Reduction in Energy Use |
10% |
15% |
20% |
>20% |
Certified Green Energy |
10% |
15% |
20% |
>20% |
Abatement Measures |
5% |
10% |
10% |
|
Total Impact |
25% |
40% |
50% |
100% |
[At this point of the meeting, on the motion of the Chancellor, Standing Orders were suspended in order to permit the meeting to continue beyond 7.00 pm.]
17.3 Affiliation Agreement with the MacFarlane Burnett Institute for Medical Research
Council endorsed the Affiliation Agreement with the MacFarlane Burnett Institute for Medical Research. [Note: this may require an amendment to Statute 9.3.2.]
17.4 Proposal to Establish the Australian Health Workforce Institute
Council endorsed the establishment of the Australian Health Workforce Institute, a collaborative centre within the Faculty of Medicine, Dentistry and Health Sciences, pursuant to regulation 6.1R7.
17.5 International Committee
Council endorsed the following new University and Faculty Level linkages -
New University Level Linkages
- A Memorandum of Understanding for academic collaboration with the University of California at Davis, USA; and
- Memorandum of Understanding for academic collaboration and a Student Exchange Agreement with Trinity College Dublin ( Ireland) and with Waseda University ( Japan).
New Faculty Level Linkages
- Establishment of a new Faculty level linkage between the School of Veterinary Medicine at the University of California, Davis and the Faculty of Veterinary Science.
- Renewal of the Student Exchange Agreement between the VCA and the Glasgow School of Art; and the expansion of the faculty-level Memorandum of Understanding with Nanjing Agricultural University to include the Bio21 Institute.
Non Renewal of Agreements
Council noted that agreements with Prince of Songkla University , Thailand and Umea University , Sweden would not be renewed.
- Planning and Budget Committee [Item B1(b)]
Council received the report of meeting 8/07 of the Planning and Budget Committee held on 5 December 2007.
18.1 Faculty of Arts: Relocation of the Centre for Jewish Studies and Culture to the School of Historical Studies
Council endorsed the relocation of the Centre for Jewish Studies and Culture from the School of Languages and Linguistics to the School of Historical Studies from the 1 January 2008.
18.2 Risk Management Committee Terms of Reference
- Academic Board [Item B2(a)]
Council received the report of meeting 9/07 of the Academic Board held on 18 October 2007.
19.1 Discontinuation and Suspension of Courses
Council adopted the Board’s recommendation to discontinue the following courses into which there would be no new first year intakes in 2008:
- Bachelor of Laws
- Bachelor of Laws/Bachelor of Creative Arts Double Degree
- Bachelor of Laws/Bachelor of Media and Communications Double Degree
- Bachelor of Laws/Bachelor of Arts Double Degree
- Bachelor of Laws/Bachelor of Commerce Double Degree
- Bachelor of Laws/Bachelor of Computer Science Double Degree
- Bachelor of Laws/Bachelor of Engineering (IT) Double Degree
- Bachelor of Laws/Bachelor of Engineering Double Degree
- Bachelor of Laws/Bachelor of Music Double Degree
- Bachelor of Biomedical Science
- Bachelor of Commerce/Bachelor of Information Systems Double Degree
- Bachelor of Geomatic Engineering/Bachelor of Information Systems Double Degree
- Bachelor of Commerce
- Bachelor of Commerce/Bachelor of Arts Double Degree
- Bachelor of Engineering/Bachelor of Commerce Double Degree
- Bachelor of Commerce/Bachelor of Property and Construction Double Degree
- Bachelor of Arts
- Bachelor of Science
- Bachelor of Science/Bachelor of Information Systems Double Degree.
Council adopted the Board’s recommendation to discontinue the following courses into which there would be no new intakes in 2008:
- Master of Arts (Social Work) Thesis only
- Master of Arts (Public History) Advanced Seminars and Shorter Thesis only
- Doctor of Public Health.
19.2 New Student Award
Council adopted the Board’s recommendation for the establishment of the following student award:
- Academic Board [Item B2(b)]
Council received the report of meeting 10/07 of the Academic Board held on 18 October 2007.
20.1 Course Related Matters
20.1.1 New Courses
Council adopted the Board’s recommendation to establish the following new courses in the School of Enterprise:
Council adopted the Board’s recommendation to establish, in principle, the following new course in the Melbourne Graduate School of Science (Appendix C):
(The course will also be available in four named streams - Master of Science (Biotechnology), Master of Science (Environmental Science), Master of Science (Management Science), Master of Science (Nanotechnology).)
20.1.2 Discontinuation and Suspension of Courses
Council adopted the Board’s recommendation to discontinue the following courses into which there will be no new first year intakes in 2008:
- Bachelor of Arts and Science
- Bachelor of Science/Bachelor of Commerce Double Degree
- Bachelor of Science/Bachelor of Laws Double Degree
- Bachelor of Science/Bachelor of Arts Double Degree
Council adopted the Board’s recommendation to discontinue the following courses into which there will be no new intakes in 2008:
- Graduate Certificate in Psycho-Oncology
- Graduate Diploma in Psycho-Oncology
- Postgraduate Certificate in Palliative Medicine
- Postgraduate Diploma in Palliative Medicine.
20.2 Selection Matters
20.2.1 Academic Board Resolutions on Selection
Council adopted the Board’s recommendation of the Academic Board Resolutions on Selection for the following new and revised courses, as set out in Appendix D of the report:
- Master of Science
- Master of Science (Biotechnology)
- Master of Science (Environmental Science)
- Master of Science (Management Science)
- Master of Science (Nanotechnology)
- Master of Clinical Audiology
- Graduate Diploma in Audiological Science
- Postgraduate Certificate in Information Systems
- Specialist Certificate in Palliative Care
- Specialist Certificate in Criminology (Forensic Disability).
20.2.2 University of Melbourne Extension Program
Council adopted the Board’s recommendation to approve the guidelines for the selection of high achieving secondary students into the University’s Extension Program in 2008 (Appendix E of the report).
20.2.3 Alternative Means of Satisfying University English Language Requirements
Council adopted the Board’s recommendations as follows:
- international study abroad and exchange students may satisfy English language requirements by achieving a certificate of English language proficiency from their home institution with an overall grade of C1 (according to the Common European Framework) in lieu of an overall academic IELTS score of 6.5;
- English language requirement for study abroad and exchange students from Finland be met where students have achieved at least a Grade 8 or better in English or English A subject in their final year of secondary school; and
- a 3-year trial period will apply to both of the above pathways.
20.2.4 Entry Requirements for Bachelor of Biomedicine from 2011 Onwards
Council adopted the Board’s recommendation for entry requirements for the Bachelor of Biomedicine from 2011 onwards be as follows:
VCE Units 3 and 4 — a study score of at least 25 in English (any), Chemistry and Mathematical Methods (either).
A study score of at least 25 in VCE Specialist Mathematics Units 3 and 4 may be substituted for a study score of 25 in VCE Mathematical Methods (either) for all courses with a VCE Mathematical Methods prerequisite.
International Baccalaureate – English, Chemistry and Mathematics. Standard Level prerequisites must be passed to at least Grade 5 and Higher Level prerequisites to at least Grade 4.
20.2.6 Selection on the Basis of Predicted International Baccalaureate Results
Council adopted the Board’s recommendation regarding the use of predicted International Baccalaureate Diploma results to make offers to applicants undertaking the IB Diploma at Dhirubhai Ambani International School, Mumbai, India in situations where their final IB Diploma results will not be available in time for semester commencement.Applicants must achieve the predicted grade in prerequisite subjects at the level at or above that currently approved for entry and the total predicted IB score must be at least 2 points higher than the approved guaranteed entry score. The arrangement will run for a 3-year trial period.
20.2.6 English Language Bridging and Support Programs
Council adopted the Board’s recommendation as follows:
- From 2009, the IELTS (International English Language Testing System) entry requirement be set at an overall score of at least 6.5, with no individual band score below 6 and that equivalent requirements be set for versions of the TOEFL (Test of English as a Foreign Language).
- From 2009, all students with a VCE English, English Language or English Literature score in the 25-29 range, or a VCE ESL score in the 30-34 range, as well as students with an overall IELTS score of less than 7 (or equivalent) be required to take the DELA (Diagnostic English Language Assessment) test on enrolment at the University.
- Academic Board [Item B2(c)]
Council received the report of meeting 11/07 of the Academic Board held on 6 December 2007.
21.1 Honorary degree of Doctor of Laws
Council resolved to award an honorary degree of Doctor of Laws to the person whose citation was tabled at the meeting.
21.2 Course Changes
21.2.1 New Joint Courses
Council endorsed the Board’s recommendation for the establishment of the following joint degree programs between the Faculty of Science and the Melbourne Business School (Appendix A of the report):
- Master of Business Administration/Master of Information Systems
- Master of Information Systems/Postgraduate Diploma of Management.
Council noted that as the proposed joint courses are outside the standard budgeting processes of the University, the Board’s approval was conditional upon discussions between the Faculty of Science, the Melbourne Business School and Financial Operations to design a charging regime consistent with University policy.
Policies and procedures for the establishment of joint programs at postgraduate level are under development. It is anticipated that, in future, the operational and financial implications of establishing such joint programs, including business cases, will be considered by the newly established Academic Programs Management Committee and the Committee of Deans.
21.2.2 Course Discontinuation
Council endorsed the Board’s recommendation for the discontinuation of the following course into which there will be no new intake in 2008:
- Bachelor of Nursing (Accelerated).
21.3 Academic Board Resolutions on Selection
Council endorsed the Board’s recommendation for the establishment of Academic Board Resolutions on Selection for the following joint degree programs between the Faculty of Science and the Melbourne Business School (Appendix B of the report):
- Master of Business Administration/Master of Information Systems
- Master of Information Systems/Postgraduate Diploma of Management.
- Melbourne Theatre Company Board of Management [Item B3(a)]
Council received the report of meeting 10/07 of the Melbourne Theatre Company Board of Management held on 19 October 2007.
- Melbourne Theatre Company Board of Management [Item B3(b)]
Council received the report of meeting 11/07 of the Melbourne Theatre Company Board of Managementheld on 16 November 2007.
- The Ian Potter Museum of Art [Item B3(c)]
Council received the report of meeting 4/07 of the Ian Potter Museum of Artheld on 24 July 2007.
- The Ian Potter Museum of Art [Item B3(d)]
Council received the report of meeting 5/07 of the Ian Potter Museum of Artheld on 2 October 2007.
- Committee of Convocation [Item B4(a)]
Council received the report of meeting 8/07 of the Committee of Convocation held on 17 October 2007.
- Committee of Convocation [Item B4(b)]
Council received the report of meeting 9/07 of the Committee of Convocation held on 21 November 2007.
27.1 Management of Bio21 Institute
Council noted the following recommendation regarding the changes to Regulation 6.1R9 – the Bio21 Molecular Science and Biotechnology Institute:
“The Committee of Convocation would request that the Council reconsider the thrust of this legislation, both explicit and implicit, to assess whether this is in keeping with the principles of the foundation of the Institute and the wishes of the donors who gave much of the funding.”
The President of Convocation, Ms Lesley Boston, was invited to speak to this item. She explained that members of the Committee of Convocation had concerns about the changes to governance arrangements that had been approved recently and were the subject of legislative amendment at this meeting of Council. Ms Boston gave a brief account of the reasons for Convocation members’ concerns and their perception of how the issue had developed over recent months. Of particular concern was the apparent relocation of the management of Bio21 from the Faculty of Medicine, Dentistry & Health Sciences to the Faculty of Science.
Council received a tabled paper containing a statement signed by deans of the five Faculties involved in the Bio21 Institute confirming that, functionally, the changes would have little effect on the operation of the Institute. In addition, it was noted that there was in fact only one founding member of the Bio21 Institute: other institutional members were part of the Bio 21 Australia network which was a different organisation.
The Senior Vice-Principal suggested that the governance of Bio21 should be the subject of a review after one year and this was endorsed by Council.
- Legislation and Trusts Committee [Item C]
Council received and noted the report of the Legislation and Trusts Committee meeting 7/07 held on 26 November 2007.
The Chair of Legislation and Trusts Committee, Ms Melanie Sloss, introduced a suite of amended legislation which gives effect to the new Melbourne Model for new generation undergraduate degrees and consequential changes to governance structures. Council noted the changes to Statute 5.1 and Regulation 5.1.R1 which establishes faculties and graduate schools and identifies which graduate schools are established as faculties.
In response to a suggestion, it was agreed that Recital 1 of Statute 15.3 should be amended to show the correct title of the Student Union (UMSU).
28.1 Council made the following Statutes as detailed in the Report that relate to Melbourne Model Legislation (subject to the amendment to Statute 15.3 referred to above):
(1) |
Amendment of Statute 1.1 recommended by the Senior Vice-Principal and the University Secretary |
To revise and add to certain definitions (84/07) |
(2) |
Amendment of Statute 1.5 recommended by the Senior Vice-Principal and the University Secretary |
To deal with additional means of executing certain documents as a deed (85/07) |
(3) |
Amendment of Statute 2.5 recommended by the Senior Vice-Principal and the University Secretary |
To provide for the appointment of a Provost (86/07) |
(4) |
Amendment of Statute 2.6 recommended by the Senior Vice-Principal and the University Secretary |
To redefine the roles of certain Vice-Principals and provide for the appointment of Head of University Services (87/07) |
(5) |
Amendment of Statute 3.1 recommended by the Senior Vice-Principal and the University Secretary |
To revise classification of graduates by reference to the faculty to which their degrees pertain or which otherwise administers their degrees (88/07) |
(6) |
Amendment of Statute 4.1 recommended by the Senior Vice-Principal and the University Secretary |
To update the composition of the Board and its duties and powers (89/07) |
(7) |
Amendment of Statute 5.1 recommended by the Senior Vice-Principal and the University Secretary |
To provide for the establishment of graduate schools and to revise the powers and duties of faculties (90/07) |
(8) |
Amendment of Regulation 5.1.R1 recommended by the Senior Vice-Principal and the University Secretary |
To update the names of faculties and to provide for the establishment of graduate schools (91/07) |
(9) |
Amendment of Statute 5.2 recommended by the Senior Vice-Principal and the University Secretary |
To change the name of the School of Graduate Studies (92/07)
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(10) |
Amendment of Regulation 5.2.R1 recommended by the Senior Vice-Principal and the University Secretary |
To reflect changes otherwise made to Statute 5.2 (93/07)
|
(11) |
Amendment of Statute 5.3 recommended by the Senior Vice-Principal and the University Secretary |
To make changes to the powers and duties of Deans (94/07) |
(12) |
Amendment of Statute 5.4 recommended by the Senior Vice-Principal and the University Secretary |
To change certain references to ‘faculty’ to reflect the expanded meaning of the ‘appropriate faculty’ (95/07) |
(13) |
Amendment of Regulation 5.4.R1 recommended by the Senior Vice-Principal and the University Secretary |
To revise the list of degrees, diplomas and certificates listed in the regulation (96/07) |
(14) |
Amendment of Statute 6.1 recommended by the Senior Vice-Principal and the University Secretary |
To deal with graduate schools in the manner specified in Statute 5.1 (97/07) |
(15) |
Amendment of Regulation 6.1.R7 recommended by the Senior Vice-Principal and the University Secretary |
To include in section 1 under ‘List of Departments and Schools’ the new graduate schools, not being faculties, as established according to the manner specified in Statute 5.1 (98/07) |
(16) |
Amendment of Regulation 6.1.R9 recommended by the Senior Vice-Principal and the University Secretary |
To provide for management restructures and new reporting responsibilities (99/07) |
(17) |
Amendment of Statute 7.1 recommended by the Senior Vice-Principal and the University Secretary |
To change the description of non-academic staff of the University and clarify the situations in which Council may by statute make contracts otherwise than under the seal of the University (100/07) |
(18) |
Amendment of Regulation 7.1.R1 recommended by the Senior Vice-Principal and the University Secretary |
To update references to non-academic staff of the University (101/07) |
(19) |
Amendment of Regulation 7.1.R2 recommended by the Senior Vice-Principal and the University Secretary |
To update references to non-academic staff of the University (102/07) |
(20) |
Amendment of Regulation 8.1.R12 recommended by the Senior Vice-Principal and the University Secretary |
To update the description of administrative divisions of the University (103/07) |
(21) |
Amendment of Statute 10.1 recommended by the Senior Vice-Principal and the University Secretary |
To remove references to compulsory amenities and services fees and related compliance obligations (104/07) |
(22) |
Amendment of Statute 11.1 recommended by the Senior Vice-Principal and the University Secretary |
To revise the roles of the appropriate faculty and grant powers to the Provost, in relation to the admission of students to courses for which administrative responsibility has been assigned to designated faculties (105/07) |
(23) |
Amendment of Regulation 11.1.R3 recommended by the Senior Vice-Principal and the University Secretary |
To update the procedure of selection for entry to courses for which administrative responsibility has been assigned to designated faculties (106/07) |
(24) |
Amendment of Statute 11.2 recommended by the Senior Vice-Principal and the University Secretary |
To update a section reference and standardise language otherwise referring to appropriate faculties (107/07) |
(25) |
Amendment of Statute 11.4 recommended by the Senior Vice-Principal and the University Secretary |
To update references to the appropriate faculty (108/07) |
(26) |
Amendment of Statute 11.5 recommended by the Senior Vice-Principal and the University Secretary |
To update references to key terms as a consequence of the introduction of the Melbourne Model and related structural changes (109/07) |
(27) |
Amendment of Statute 12.3 recommended by the Senior Vice-Principal and the University Secretary |
To provide subjects that pertain to a faculty or have been assigned for administrative purposes to a faculty in the context of grade structure determinations, and to update a reference to the de-established Administrative Committee (110/07) |
(28) |
Amendment of Statute 12.4 recommended by the Senior Vice-Principal and the University Secretary |
To remove the reference to the Academic Registrar in relation to applications for extension of time in subjects (111/07) |
(29) |
Amendment of Statute 12.6 recommended by the Senior Vice-Principal and the University Secretary |
To update references to faculties responsible for the administration of certain courses and degrees (112/07) |
(30) |
Amendment of Statute 15.1 recommended by the Senior Vice-Principal and the University Secretary |
To update the Recitals and remove reference to funding of amenities and services from the Amenities and Services Fund (113/07) |
(31) |
Amendment of Statute 15.2 recommended by the Senior Vice-Principal and the University Secretary |
To remove the reference to funding of amenities and services from the Amenities and Services Fund and to remove references to the de-established Committee for Sport and Physical Recreation (114/07) |
(32) |
Amendment of Statute 15.3 recommended by the Senior Vice-Principal and the University Secretary |
To simplify the definition of ‘postgraduate student’ and remove reference to funding of amenities and services from the Amenities and Services Fund (115/07) |
(33) |
Amendment of Regulation 17.1.R11 recommended by the Senior Vice-Principal and the University Secretary |
To revise the terms governing the Planning and Budget Committee (116/07) |
(34) |
Making of Regulation 17.1.R12 recommended by the Senior Vice-Principal and the University Secretary |
To specify the terms applying to the Committee of Deans (117/07) |
28.2 Council made the following Regulations as detailed in the Report that relate to Trusts Regulations:
(1) |
Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences |
To govern The Herbert Bower Memorial Prize in Psychiatry of Old Age (118 /2007) |
(2) |
Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of the Victorian College of the Arts |
To govern The Choreographic Development Fund (71 /2007) |
(3) |
Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of the Victorian College of the Arts |
To govern the KM Christensen and AE Bond Bequest (119/2007) |
(4) |
Revocation and re-making of Regulation R6.134 recommended by the Trusts Lawyer on the advice of Melbourne Business School |
To update the terms of and rename the John Clemenger Memorial Prize (120/2007) |
(5) |
Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of Economics and Commerce |
To govern The Faculty of Economics and Commerce Scholarships Fund (28 /2007) |
(6) |
Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Science |
To govern The Genetics Research Award (121 /2007). |
(7) |
Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculties of Music and Science |
To govern The John Hodgson Scholarship (122/2007) |
(8) |
Making of a regulation recommended by the Trusts Lawyer on the advice of the Melbourne Law School |
To govern The Nathan and Pamela Jacobson Fund (123 /2007) |
(9) |
Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of the Victorian College of the Arts |
To govern The Dr Phillip Law Travel Scholarship (124/07) |
(10) |
Amendment of Regulation R7.75 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences |
To govern The Oral Cancer Research Fund (125 /2007) |
(11) |
Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Medicine, Dentistry and Health Sciences |
To govern The Karl David Yeomans Prize (126 /2007) |
(12) |
Making of a regulation recommended by the Trusts Lawyer on the advice of the Faculty of the Victorian College of the Arts |
To govern The Peggy Van Praagh Choreographic Fund (78 /2007) |
(13) |
Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the University Secretary |
To govern The Lois Woodward Scholarship for Indigenous Australians (127/2007) |
(14) |
Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Science |
To govern The Klein Prize in Experimental Physics (128 /2007) |
(15) |
Amendment of Regulation R6.72 recommended by the Trusts Lawyer on the advice of the Faculty of Science |
To govern The Women in Physics Award (129 /2007) |
(16) |
Amendment of Regulation R6.72 recommended by the University Secretary on the advice of the Faculty of Arts |
To amend the terms of The Clelia Vittoria Meden Scholarship (1 /2007) |
In response to a question, Ms Sloss advised that all necessary changes to the VCA Trusts to align them with University of Melbourne requirements and practice were now complete, thanks to the work of Trusts Lawyer, Ms Amanda Milledge. Ms Sloss also advised that the Trusts Office had been putting together a comprehensive information package for use within the University, including seminars, templates and a dedicated website.
28.3 Regulation 17.1.R6
Council was advised that the changes proposed in the documentation were of an interim nature as it was recognised by Finance Committee and others that further attention would need to be paid to further amendments. A member queried a possible discrepancy in Section A.2(1)(o) with regard to reimbursement of University House membership fees and an undertaking was made to follow this up.
The Chancellor requested that the revised Regulation be placed on the agenda for the Council planning conference.
28.4 Council made the following revocation and remaking of Regulation 17.1.R6, as detailed in the Report:
(1) |
Revoking and remaking of regulation 17.1.R6 recommended by the Planning and Budget Committee |
To update the details of purchasing procedures and delegations in relation to financial matters (32/07) |
Ms Sloss thanked the retiring members of Legislation and Trusts Committee for their valuable contribution to the business of the committee and in particular noted the excellent work of three members of the University Secretary’s Department in preparing such a major collection of legislative amendments in a form that was accessible to members of Council.
The Chancellor thanked Ms Sloss for her extraordinary work as Chair of the Committee throughout the year, especially at a time of such major change.
- Summary of Reports of Matters Dealt with by the Vice-Chancellor [Items D2(a) & D2(b)]
Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D2(a) and D2(b).
- Any Other Business [Item D3]
30.1 Minute of Appreciation
The Chancellor advised Council that this was the last meeting that Mr Russell Elliott would attend as Vice-Principal (Property and Campus Services) and he expressed his thanks to Mr Elliott for his strong and steady leadership and his remarkable contribution to the University in a relatively short time.
As this was the last meeting for Professor Mark Elgar, the Chancellor acknowledged his excellent contribution to Council business during his term of office and invited him to continue with his membership of the Student Systems Group to which he made valuable input. The Chancellor also acknowledged Associate Professor Les Allen’s active contribution to Council business over the past two years. In addition, Council was losing its two long serving student members, Ms Jessie Giles and Mr Tony Williams, whose input and perspective had been an important part of debate at Council meetings over the years. The Chancellor expressed his appreciation to all retiring members.
30.2 Update on Minister’s Governor-in-Council Appointments to Council
The Chancellor advised Council that he was still awaiting a response from the Minister on Governor–in-Council appointments for 2008.
The meeting closed at 7.25pm.
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