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A meeting of the Council was held in the Council Chamber on Monday 4
December, 2000 at 4.00 p.m.
Present
Members
The Chancellor, Sir Edward Woodward (in the Chair)
The Deputy Chancellor (Ms F S Marles)
The Deputy Chancellor (Dr N G Curry)
The Acting Vice-Chancellor (Professor S A Walker)
The President of the Academic Board (Professor J A Angus)
Mr P Allen, Mr T L Anning, Ms E Blandthorn, Mr S Booth, Mr Justice Chernov,
Mr D A Crawford, Hon B Forwood, Dr B H Lochtenberg, Associate Professor
C A McCarty, Professor P B McPhee, Ms E M Proust, Mr I A Renard, and
Ms C M Walter.
Others Attending
The President of Convocation (Mr T P Bruce)
The President of the Student Union (Mr B Cass)
The 2001 President of the Student Union (Ms E Bodsworth)
One of the 2001 Representatives of the Students on Council (Mr P Coats)
The Deputy Vice-Chancellor (Academic Management) (Professor C B Schedvin)
The Deputy Vice-Chancellor (Students & Staff) (Professor K C Lee Dow)
The Deputy Vice-Chancellor (Research) (Professor F P Larkins)
The Vice-Principal (Administration) (Mr I Marshman)
The Vice-Principal (Corporate Services) (Mr D R Percival)
The Vice-Principal (Information) (Ms H Hayes)
The Vice-Principal and Academic Registrar (Ms C Vardon)
The Vice-Principal (University Development) (Mr R Peacock)
The University Secretary (Mr L N Currie)
The Deputy Principal, Administration (Ms J Stephens)
The Deputy Principal, Human Resources (Ms E Baré)
The General Manager, Vice-Chancellor's Office (Ms M O'Keefe)
Ms C Buckridge and Ms S Greve were in attendance.
Business
1. Appreciation and Welcome
The Chancellor noted that the term of office of Ms Blandthorn ended
at the end of the year, and expressed his appreciation for her contribution.
He then welcomed Mr Paul Coats, a student representative on Council
in 2001, and Ms Eve Bodsworth, the 2001 President of the Student Union
who would be attending Council meetings as an observer in 2001.
2. Leave of Absence (Item A.01)
Apologies were received from Professor Gilbert and Hon Mr White.
Leave of absence for this meeting had been granted to Sir Alec Broers
and Professor Lim Pin.
Leave of absence for the March 2001 meeting was granted to Sir Alec
Broers and Mr Justice Chernov.
3. Returning Officer's Report (Item A.02)
The Returning Officer formally confirmed the election of Ms Fay Marles
as Chancellor for the period of 3 February to 31 December 2001, and
declared Mr Ian Renard elected unopposed to the position of Deputy Chancellor
for the period 1 January 2001 to 31 December 2002.
Council was advised that the general student representative elected
to Council for 2001 would be Mr Paul Coats and the postgraduate student
representative would be Mr Simon Booth.
4. Minutes of Meeting 7/00 (Item A.1[a])
The minutes of Council meeting 7/00, held on 6 November 2000, copies
of which had been distributed, were confirmed, subject to the inclusion
of the replacement page 4, which provided additional information in
Minute 8.3.
5. Starring of Additional Items (Item A.2[a])
Items A.6(a).14, B.1(a).5, B.1(a).14 and B.2(a).2 were starred for
discussion.
6. Motion to Adopt or Receive "Unstarred Items of Business" (Item
A.2[b])
In accordance with established procedure, it was formally agreed that
the items of business that were not to be specifically discussed should
be adopted where containing recommendations or received where containing
reports.
7. Chancellor's Matters (Item A.3[a])
7.1 Appointments to Council
The Chancellor advised that Dr Lochtenberg had been re-appointed
to Council by the Governor-in-Council for a further term ending 31
December 2003, and that:
- it was recommended that the two persons appointed by Council for
a term expiring 31 December 2003 be Dr Curry and Mr Renard;
- Professor Lim Pin had advised that he planned to resign from Council
early in 2001, and it was recommended that Ms Rosa Storelli, Principal
of Methodist Ladies' College, take over Professor Lim Pin's position
on Council for the remainder of his term of office, which would
expire on 31 December 2001;
- The Hon Bill Forwood's term of office would expire on 31 December
2000, but, consequent upon Ms Marles taking up the position of Chancellor
on 3 February 2001, it was recommended that he be appointed by Council
for the remainder of Ms Marles' term of office, which would expire
on 31 December, 2002.
Council approved the proposed appointments of Dr Curry, Mr Renard,
Ms Storelli and the Hon Bill Forwood, for the terms of office as shown
above.
7.2 Council Planning Conference
The Chancellor reminded members that the Council Planning Conference
would be held on 23 and 24 February 2001, and asked that any member
unable to attend advise the University Secretary as soon as possible.
8. Vice-Chancellor's Report (Item A.4)
8.1 Council received the Acting Vice-Chancellor's Report and
a supplementary report.
8.2. Payments to External Directors
Council agreed that the maximum annual payments it approved in May
1999 for external directors of MUP Services, apply to external directors
of Melbourne University Private Ltd, with effect from the date of
the restructure.
Mr Crawford and Dr Lochtenberg declared a conflict of interest, and
abstained from voting.
Council adopted the following recommendations:
8.3. Victorian Partnership for Advanced Computing Ltd (VPAC)
that Council endorse the proposed amendment to the Constitution
of Victorian Partnership for Advanced Computing Ltd, as shown in Appendix
A to the report;
that Mr Norbert Riedl, Deputy Principal (Information) and Director
IT, be appointed as the University's Corporate Representative on VPAC,
pursuant to Section 250D of the Corporations Law;
8.4 University Oversight of its Subsidiaries
that Council adopt the guidelines as set out in the draft terms
of reference for the Subsidiaries Sub-Committee of Finance Committee,
as set out in the attachment to the Vice-Chancellor's supplementary
report;
that Council approve the draft attached to the supplementary report
as the Standing Resolution to set out the membership, terms of reference,
and delegations of the Subsidiaries Sub-Committee of Finance Committee.
8.5 SafetyMap Accreditation
The Compliance Officer reported that, as a result of discussions
with the General Manager and Property Manager of the Melbourne Theatre
Company, she was confident that MTC would achieve SafetyMap accreditation
within the first quarter of 2001.
8.6 Re-Structuring Committee (MUPL/MEI)
Council was advised that the Committee had met three times and had
agreed that the best arrangement, at least for the immediate future,
would be for the entire operation of MEI to be transferred to MUPL,
so that MEI would become a subsidiary of MUPL. It was expected that
formal recommendations for the new company structure would be submitted
to the next meeting of Council.
8.7 Industrial Relations
The NTEU had placed bans, for the period 27 November to 23 December,
on the transmission and publication of student examination results
and the admissions/ re-enrolment process. The Acting Vice-Chancellor
advised that although the ban could affect a number of Faculties,
it seemed that very few members of staff had complied with the NTEU
directive. In accordance with the Work Place Relations Act, these
people would be stood down until they agree to perform their full
duties.
8.8 Workplace Reform Funding
On a strict reading of the draft guidelines on Workplace Reform Funding,
the University did not appear to be eligible to apply for second tranche
of Workplace Reform Funding.
As the guidelines had not been finalised, and the University appeared
to satisfy the general objectives of the Workplace Reform Funding,
the University would be applying for this funding.
8.9 Universitas 21
The Acting Vice-Chancellor advised that there was to be a meeting
in Boston, U.S.A. on 29-30 January 2001, at which representatives
of the due diligence committees of Councils and other governing bodies
of the member universities would be meeting with Thomson Learning.
8.10 Institute of Land and Food Resources (ILFR)
As noted at the November meeting of Council, the ILFR budgeted deficit
for 2001 was $4.3 million, and appropriate steps were being taken
to attempt to rectify the situation.
The Institute had decided that the minimum size for viability of
a course at any ILFR campus would be set at 30 students, unless there
is more than one course at any location with at least 50% overlap
between the courses. This decision would have no impact on currently
enrolled students, and no higher education course has been cancelled,
though some courses would no longer be offered at particular campuses.
The objective was to strengthen and provide a clearer focus for each
campus.
The next step to be taken would be the preparation of a Work Force
Plan and a Business Plan.
8.11 Retirement of Professor Schedvin
Professor Walker noted that Professor Boris Schedvin, Deputy Vice-Chancellor
(Academic Management), was retiring at the end of the year, and paid
tribute to his outstanding contribution over many years. Dr Curry
and the Chancellor added their personal tributes.
9. Administrative Committee (Item A.5[a])
9.1 Council received the report of Administrative Committee
meetings 18/00 and 19/00.
9.2 Amenities and Services Fees for Students 2001
Council approved the revised schedule of Amenities and Services
Fees for Students 2001, as set out in Appendix A to the report.
9.3 Annual Leave Loading
Council approved the changes to Personnel Policy and Procedures
Section 9.7.3.7 - Annual Leave Loading, as set out in the report.
10. Planning and Budget Committee (Items A.6)
10.1 Council received the report of meeting 10/00 of the Planning
and Budget Committee, held on 8 November, 2000.
10.2 Melbourne Scholarships Policy Committee
Council adopted the recommendation that the current membership of
the Melbourne Scholarships Policy Committee be amended to allow the
Presidents of UMPA and MUSUI to nominate a member to sit on the Committee
in their stead.
10.3 2001 Faculty Teaching Load Targets and Course Quotas
Council adopted the following recommendations:
that, subject to clarification and resolution of the HECS-based Teaching
Load Targets and Intake Quotas in the Institute of Land and Food Resources
courses:
- the 2001 HECS-based teaching loads for each Faculty be as set
out in Table 2 of Attachment 1 of Appendix 1 to the report;
- the 2001 HECS-based commencing Undergraduate Course Quotas and
Target Access Program Targets be as set out in Table 3 of Attachment
1 of Appendix 1 to the report;
- the Targets and Course Quotas be noted for the purposes of guidance
to Faculties in planning for the achievement of their fee revenue
targets and for monitoring progress against these targets; and
that, on behalf of the Council, the Vice-Chancellor be authorised
to approve variations to Teaching Load Targets and Course Quotas on
the advice of the President of the Board and the Vice-Principal (Administration).
Council adopted the following recommendations:
10.4 Professor/Director of Nursing Research in Cancer Nursing
that a Professor/Director of Nursing Research in Cancer Nursing be
appointed at Peter MacCallum Cancer Institute;
10.5 The International Centre for Research in Organisational Discourse,
Strategy and Change
that the International Centre for Research in Organisational Discourse,
Strategy and Change be established;
10.6 Ramsay Health Care Chair of Psychiatry (The Albert Road Clinic)
that in view of advice from the Deputy Vice-Chancellor (Academic
Management) that the necessary assurances from the company had been
received, the Ramsay Health Care Chair of Psychiatry (The Albert Road
Clinic), as set out in Appendix 4 to the report, be established;
10.7 Office of the Environmental Programs Community and Industry
Advisory Board
that Mr Alexander Arbuthnot be invited to become a member of the
Community and Industry Advisory Board of the Office of Environmental
Programs;
10.8 Chair of Post-Compulsory Education and Training
that the Chair of Post-Compulsory Education and Training be filled.
10.9 Goulburn Valley Initiative: Strategic Plan
Council adopted the Goulburn Valley Initiative: Strategic Plan, as
set out in Appendix 7 to the report.
10.10 Budget 2000
Incentives In response to a question, the Acting Vice-Chancellor
explained the reasoning behind the decision to establish the Working
Group on Budget 2000 Incentives.
11 Committee of Convocation (Item A.7 )
Council received the report of meeting 9/00 of the Committee of Convocation,
held on 15 November 2000.
12. Academic Board (Items B.1)
12.1 Council received the report of meeting 9/00 of the Academic
Board, held on 23 November 2000, together with a tabled supplementary
report.
12.2 Honorary Degree of Doctor of Commerce
Council adopted the recommendation that the award of an honorary
degree of Doctor of Commerce be made to Professor C B Schedvin.
12.3 Selection Committees for Professorial Posts
Council agreed that selection committees be established for the following
Professorial positions:
- Chair of Post-Compulsory Education and Training, as set out in
Appendix A to the report,
- Professor/Director of Nursing Research in Cancer Nursing (Peter
MacCallum Cancer Institute), as set out in Appendix B to the report,
- Chair of English Language and Literature, as set out in Appendix
C to the report.
12.4 Student Awards
Council approved the establishment of the following new student
awards, as set out in the Appendices to the report:
- Deutsche Bank Scholarship (Appendix D)
- Mark McWha Prize for Landscape Design (Appendix E)
- EDAW Prize for Landscape Technology (Appendix F)
12.5 Academic Board Resolutions on Selection
12.5.1 Graduate Entry to MBBS Course
Council approved the revised Academic Board Resolutions on Selection
for graduate entry to the graduate stream of the MBBS course, as
set out in Appendix G to the report.
12.5.2 Juris Doctor
Council approved the revised Academic Board Resolutions on Selection
for entry to the Juris Doctor course, as set out in Appendix H to
the report.
12.5.3 English Language Requirements
Council approved the inclusion of a footnote to the Academic Board
Resolutions on Selection - English Language Requirements as set
out in Appendix I to the report.
12.6 Trinity Foundation Studies Program
12.6.1 English Prerequisites
Council approved the revised selection criteria for entry of Trinity
Foundation Studies Program graduates to the University in 2001,
as set out in Appendix J to the report, subject to the removal of
the second dot-point item on the first page of the Appendix.
12.6.2 Guaranteed and Minimum Entry Scores
Council approved the adoption of guaranteed and minimum entry scores
for the admission of Trinity Foundation Studies Program graduates
to the University in 2002, as set out in Appendix K to the report.
12.7 Guaranteed and Minimum Entry Scores - Selected Courses in the
Faculty of Arts
Council approved the guaranteed and minimum entry scores for the
admission of international students in 2002 to the Bachelor of Arts
(Media and Communications) and Bachelor of Creative Arts courses,
as set out below. The scores are expressed in terms of the General
Certificate of Education/Malaysian STPM qualification.
| Course |
Guaranteed |
Minimum |
| BA (Media & Communications) |
BBB(12) |
BBC(11) |
| Bachelor of Creative Arts |
BBB(12) |
BBC(11) |
12.8 Ramsay Health Care Chair of Psychiatry (The Albert Road Clinic)
Council approved the selection committee for the Ramsay Health Care
Chair of Psychiatry (The Albert Road Clinic), as set out in the supplementary
report.
12.9 Melbourne Institute of Asian Languages and Societies
Council noted that the document on the Melbourne Institute of Asian
Languages and Societies, as set out in Appendix N to the report, required
amendment by the deletion of the second sentence of Item 7 -"Senior
Executive is in favour of students being given joint transcripts".
13. Finance Committee (Items B.2)
13.1 Council received the tabled replacement report of meeting
10/2000 of the Finance Committee, held on 22 November 2000.
13.2 Strathfieldsaye Estate
Council adopted the recommendation that the University seek a cy
pres Order from the Supreme Court of Victoria to allow it to sell
Strathfieldsaye property.
13.3 Paid Outside Work Rules
Council approved the paid outside work rules, as set out in Appendix
2 to the report.
A question in regard to the appropriate level of personal professional
indemnity a staff member must have in force, was referred back for
further consideration and refinement of the appropriate sections of
the rules.
13.4 150th Anniversary: Special Council Allocation
Council agreed that:
- The proposed program is of strategic importance to the University
and should be implemented.
- Funding for the program be referred to the Planning and Budget
Committee.
14. Human Resources Committee (Item B.3)
14.1 Council received the report of meeting 5/2000 of the Human
Resources Committee, heldon 10 November 2000.
14.2 Travel and Establishment Reimbursement
Council approved the amendments to Section 14.1.6.3 of Personnel
Policy & Procedures, as set out in the report.
14.3. Oral Report by the Chair of the Human Resources Committee
(Item B.3)
Ms Fay Marles, the Chair of the Human Resources Committee, gave a
brief oral report.
15. Buildings and Estates Committee (Items B.4)
15.1 Council received the report of meeting 9/00 of the Building
and Estates Committee, held on 16 November, 2000.
15.2 Master Planning Review
Council adopted the recommendations listed in the Report on the Review
of University Master Planning, as set out in Appendix 1 to the report.
15.3 The Russell Love Theatre
Council adopted the recommendation that, subject to endorsement by
the Vice-Principal (University Development), Theatre B in the Richard
Berry building be renamed the "Russell Love Theatre".
16. Legislation Committee (Item C)
16.1 Council received a report from the Chair of the Legislation
Committee, on behalf of the Committee
16.2 Council made the following Regulations as detailed in the
report:
| (1) |
Amendment of Regulation 7.1.R2 |
To re-name a chair (131/00) |
| (2) |
Amendment of Regulation 17.1.R8 |
To remove duplication of a procedure dealing with
allegations of misconduct in a regulation (133/00) |
17. Summary of Report on Matters dealt with by the Vice-Chancellor
(Item D.2)
Council received a summary of reports on matters dealt with by the
Acting Vice-Chancellor, as set out in Items D.2[a] and [b].
18. Melbourne Theatre Company Board of Management (Item D.5[a])
Council received the report of meeting 8/00 of the Melbourne Theatre
Company Board of Management, held on 27 October, 2000.
19. Medley Hall Council (Item D.5[b])
Council received the report of meeting 2/00 of the Medley Hall Council.
20. Vote of Thanks to the Chancellor
The Deputy Chancellor, Ms Marles moved a vote of thanks to Sir Edward
Woodward for his services as Chancellor for the past eleven years, which
was seconded by Dr Curry, Deputy Chancellor, and supported by the Acting
Vice-Chancellor, Professor Walker. The motion was carried by acclamation.
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