| A meeting of the Council was held in the
Law Board Room, Level 10, Melbourne Law School on Monday 11 August, 2003
at 4.00 p.m.
Present
Members
The Chancellor, Ms F S Marles (in the Chair)
The Deputy Chancellor (Dr N G Curry)
The Deputy Chancellor (Mr I A Renard)
The Vice-Chancellor (Professor A D Gilbert)
The President of the Academic Board (Professor P B McPhee)
Mr P Allen, Mr T L Anning, Hon Mr Justice Chernov, Mrs S Crennan, Ms
M Doig, Mr R C Evans, Hon Mr B Forwood, Judge I Lawson, Ms N Nurmila,
Mr D Perkins, Professor F W Rickards, Ms R Storelli and Hon Mr D R White
Others Attending
The President of Convocation (Mr R Condron)
The President of the Postgraduate Association (Mr L Williams)
The Deputy Vice-Chancellor (Research) (Professor
F P Larkins)
The Deputy Vice-Chancellor (Students & Staff) (Professor K C Lee
Dow)
The Senior Vice-Principal (Mr I Marshman)
The Vice-Principal and Academic Registrar (Ms L Martin)
The Vice-Principal and General Counsel (Mr C Penman)
The Vice-Principal, Human Resources (Ms E Bare)
The University Secretary (Mr L N Currie)
Ms C Buckridge
Business
1. Apologies and Leave of Absence (Item A.01)
Apologies were received from Mr Crawford and Dr
Hood.
Leave of absence for this meeting had been granted
to Dr Lochtenberg.
2. Returning Officer's Report
The University Secretary, as Returning Officer,
advised that Professor Rickards and Mr Evans would complete their current
terms of office on 31 December 2003. A call for nominations had been
sent for a member representing the professors, and a member representing
the academic staff other than professors, with nominations closing August
22.
He further advised that as required by Regulation
2.1.R1, he had delegated to MUSUI and UMPA the conduct of elections
of student members of the Council.
3. Minutes of Previous Meeting (Item A.1[a], [b]
and [c])
The minutes of Council meetings 4/03 and 5/03, held
on 14 July and 23 July 2003 respectively, copies of which had been distributed,
were confirmed subject to three changes to the Minutes of Meeting 4/03.
Minute 7.5 should include an additional paragraph
to read as follows:
With regard to concerns expressed in the report,
that building works being undertaken by the Student Union could jeopardise
the classification of Union House, Council noted that the Vice-Principal
(Property and Buildings) was investigating the matter and would make
a report in due course.
Minute 10.11 should be included to read as follows:
Institute of Post-Colonial Studies - Affiliation
Agreement
Council agreed that the University should enter
into an affiliation agreement with the Institute of Post-Colonial Studies,
as set out in Appendix 6 to the report of meeting 4/03.
Minute 17.3 should be amended to read as follows:
Council approved the recommendation that the University
enter into a Memorandum of Undertaking with Oracle Corporation Australia
Pty Limited, as set out in Attachment C to the report, with only such
changes as are approved by the Vice-Chancellor and the Senior Vice-
Principal.
A revised Action Sheet was noted from meeting 4/2003.
4. Starring of Additional Items (Item A.2[a])
Items A6(a)3, 4 & 5; B1(a)8 & 12; and B1(b)
were starred for discussion.
5. Motion to Adopt or Receive "Unstarred
Items of Business" (Item A.2[b])
In accordance with established procedure, it was
formally agreed that the items of business that were not to be specifically
discussed should be adopted where containing recommendations or received
where containing reports.
6. Chancellor's Matters (Item A.3[a] and [b])
6.1 Selection Committee for Vice-Chancellor
Council adopted the recommendation that a selection
committee for the Vice-Chancellor be established as set out in the
document. It was agreed that members of Council should receive regular
briefings to keep them up-to-date on the selection process
6.2 University of Melbourne Responses to Proposed
National Governance Protocols for Public Higher Education Institution
Council noted the University of Melbourne responses
to proposed National Governance Protocols for public higher education
institutions.
6.3 2004 Meeting Dates
Members agreed to continue the practice of meeting
on the second Monday of the month.
7. Question on Notice (Item A.3[b])
Council noted the reply to the question on notice
from Mr Evans concerning University Policy on general staff who are
either appointed to positions, or after appointment are involved, in
the academic duties of teaching and research.
8. Vice-Chancellor's Report (Item A.4)
Council received the Vice-Chancellor's Report for
information, together with a tabled supplementary report.
8.1 Appointments to the Institute Board of the
Institute of Land and Food Resources
Council adopted the recommendation that Ms Anne
Adams and Mr John Claringbould be appointed to the Institute Board
of the Institute of Land and Food Resources for a term of three years,
and that Mr Claringbould be re-appointed as chairperson for a term
of one year, all with effect from 7 July 2003.
8.2 Intellectual Property Statute
Council noted the guidelines
the Vice-Chancellor intended to issue on receipt of the Minister's
approval of the legislation, and the draft Enrolment declaration.
Council agreed to ask the Vice-Principal and General Counsel to finalise
the wording to footnote 3 to the Declaration.
Council noted with appreciation the work of Justice
Chernov and the Legislation Committee, and the contribution of the
Postgraduate Association, in achieving a resolution of Intellectual
property matters.
8.3 Music Industry Piracy Investigations Pty
Ltd (MIPI)
Council noted that handling this matter had been
the last major project of the Vice-Principal (Information), Ms Helen
Hayes, in her valuable work for the University.
8.4 Melbourne University Student Union
Council heard a progress report on the investigation
into the finances and management practices of the Melbourne University
Student Union, and was reminded of the need for observing strict confidence
in respect of this matter.
At the suggestion of the investigators, Council
agreed that for the remainder of the engagement Ernst & Young
should focus on the following element of their terms of reference:
"…an investigation of all contracts,
leases and arrangements entered into and the circumstances in which
they were entered into, any evidence of corrupt or fraudulent practice
or any other matters that might jeapordise the capacity of the University
to comply with its obligations under relevant acts and agreements",
for the calendar years 2001, 2002 and 2003.
8.5 September Salary Decision
In view of the fact that Council was no longer
expected to have a formal meeting in September, and noting that the
University was currently ahead of its targets for fee-based enrolments,
Council agreed to delegate the decision on September staff salary
increase to its Committee on Staff Salaries on this occasion.
8.7 Assessable Income for Scholarship Holders
Council adopted the following resolution: -.
"Council asserts its strong belief that the
University's commitment to access and equity for disadvantaged students
through the Melbourne Scholarships Program will be completely undermined
if the Australian Government and Parliament do not enact legislative
guidelines and regulations which exclude university scholarships from
assessment as income for Youth Allowance and other social security
payments to students. The Nelson Review's proposal for 25,000 scholarships
would likewise be gravely compromised if the amount awarded to a student
were to be counted as income. Council welcomes recent initiatives
taken by the Vice-Chancellor to take up these concerns with the Minister
and encourages the Vice-Chancellor to continue to pursue them at the
highest levels within the Australian Government."
Council noted that the taxation implications of
the Government's actions were also of great concern.
9. Administrative Committee (Item A.5[a])
9 .1 Council received the report of meeting
10/03 of the Administrative Committee, held on 16 July 2003.
10. Planning and Budget Committee (Item A.6[a])
10.1 Council received the report of meeting
6/03 of the Planning and Budget Committee, held on 9 July 2003. and
noted that the fourth recommendation of the report - Participation in
the Formation of the Vision CRC - had been withdrawn.
Council adopted the following recommendations,
as set out in the appendices to the report:
10.2 Professor/Director of Cardiology (Austin
Health)
that the position of Professor/Director
of Cardiology (Austin Health) at the Department of Medicine, Austin
and Repatriation Medical Centre/Northern Health be established (Appendix
1);
10.3 Chair of Sustainable Technology, Department
of Civil & Environmental Engineering
that a new Chair
of Sustainable Technology in the Department of Civil & Environmental
Engineering be established, noting that the position would be fully
funded by the Faculty (Appendix 2);
10.4 Deputy Head of School/Chair of Medicine
that a new position of Deputy
Head of School/Chair of Medicine be established and appointed
by invitation (Appendix 3); and
11. Committee of Convocation (Item A.7[a])
11.1 Council received the report of meeting
5/03 of the Committee of Convocation, held on 16 July 2003.
12. Academic Board (Item B.1[a])
12.1 Council received the report of meeting
6/03 of the Academic Board, held on 24 July 2003, together with a supplementary
report from the President, Academic Board. The President also made a
brief oral report.
Council adopted the following recommendations:
12.2 Selection Committees
Council approved the recommendation that selection
committees for the following Chairs be established, as set out in
the appendices to the report;
" Chair of Sustainable Technology (Appendix
A)
" Professor/Director of Cardiology (Austin Health) (Appendix
B)
12.3 New and Retitled Courses
Council adopted the following recommendations:
12.3.1 New Courses
that the following courses be established;
12.3.2 Revised Courses
that Graduate Diploma in Arts Management be
redefined as the Postgraduate Diploma in Arts Management.
12.4 Selection Matters
12.4.1 Academic Board Resolution on Selection
Council adopted the Resolution on Selection
for 28 courses in the Faculties of Arts, Economics and Commerce,
Law, Medicine, Dentistry and Health Sciences and the School of the
Victorian College of the Arts, as set out in Appendix J to the report.
Council also approved the recommendation that
section 5 (Alternative Entry Pathways for International Students)
of the Academic Board Resolutions on Selection be amended to provide
for the Taylor's Canadian Pre-University Program, Malaysia, to be
an approved pathway for entry of international students to the University.
12.5 New Student Awards
Council approved the recommendation that the following
new student awards be established:
12.6 Credit Transfer - Examination of Previous
Cases
Council noted the report from the President of
Academic Board and Vice-Principal and Academic Registrar on Credit
Transfer - Examination of Previous Cases and approved the recommendation
that the two Faculties which have identified students who were incorrectly
denied credit because of a misinterpretation of Statute 5.4.4 be directed
to contact and either reimburse those students, arrange financial
credits for fees paid or advice to the Taxation Office about additional
HECS erroneously incurred.
13. Finance Committee (Item B.2[a])
Council received the revised report of meeting 6/03
of the Finance Committee, held on 23 July 2003.
14. Human Resources Committee (Item B.3[o])
14.1 Oral Report by the Chair of the Human Resources
Committee
Ms Meredith Doig, the Chair of the Human Resources
Committee, gave a brief oral report.
15. Building and Estates Committee (Item B.4[o])
15.1 Oral Report by the Chair of the Building
and Estates Committee
Dr Norman Curry, the Chair of the Building and
Estates Committee, gave a brief oral report.
16. Legislation Committee (Item C.1, C.2 and C.3)
16.1 Council received the reports of meetings
3/03, 5/03 and 6/03 of the Legislation Committee, held on 28 April,
21 July and 28 July 2003 respectively, together with the revised guidelines
for the Intellectual Property Officer.
16.2 Council made the following Legislation
as detailed in the report:
|
(1)
|
Revocation of Statute 9.12 recommended
by the University Secretary (Mtg 5/03) |
To cease affiliation with Australian
Institute of Judicial Administration Inc. (101/03) |
16.3 Council made the following Regulations as detailed
in the report:
|
(1)
|
Amendment of Regulation 6.110 recommended
by the University Secretary (Mtg 3/03) |
To amend the terms of the Loxton
Bequest (66/03) |
|
(2)
|
Amendment of Regulation 6.123 recommended
by Council and the University Secretary (Mtg 3/03) |
To update The J.J.Wood Memorial
Scholarships Fund (67/03) |
|
(4)
|
Amendment of Regulation 7.100 recommended
by the University Secretary (Mtg 3/03) |
To amend the terms of the Shepard's Citations
Investment Fund (69/03)
|
|
(6)
|
Amendment of Regulation 6.1.R7
recommended by Council (Mtg 3/03) |
To update the membership of Dental
Science Advisory Committee (65/03) |
|
(7)
|
Amendment of Regulation 6.67 recommended
by the University Secretary
(Mtg 3/03) |
To update the John Balfour Memorial
Scholarship (72/03) |
|
(8)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary
(Mtg 3/03) |
To update the provisions governing the School
of Nursing (71/03)
|
|
(9)
|
Amendment of Regulation 17.1.R19
recommended by the University Secretary (Mtg 3/03) |
To change the name of an institution in the
schedule of recognised institutions (73/03)
|
|
(10)
|
Amendment of Regulation 7.196 recommended
by the University Secretary (Mtg 3/03)
|
To change the name of the Chair
of Management listed in Schedule B of the regulation governing academic
and general staff ranks and titles (74/03) |
|
(11)
|
Amendment of Regulation 7.196 recommended
by the University Secretary
(Mtg 3/03) |
To amend the terms of the Joyce
Melrose Crickmer Bequest (56/03) |
|
(1)
|
Amendment of Regulation 17.1.12
recommended by the University Secretary
(Mtg 5/03) |
To revise the membership of the
Administrative Committee, to incorporate the risk management committee
in the reporting sequence and update the regulation (75/03) |
|
(2)
|
Amendment of Regulation 17.1.R19
recommended by the University Secretary
(Mtg 5/03) |
To add an institution to the Schedule
of recognized institutions (76/03) |
|
(3)
|
Amendment of Regulation 7.1.R2
recommended by the University Secretary
(Mtg 5/03) |
To remove a Chair in Schedule A
of the regulation governing academic and general staff ranks and
titles (77/03) |
|
(4)
|
Amendment of Regulation 7.1.R2
recommended by the University Secretary
(Mtg 5/03) |
To amend the schedules of chairs
to the regulation governing academic and general staff ranks and
titles (78/03) |
|
(5)
|
Amendment of Regulation 7.1.R2
recommended by the University Secretary
(Mtg 5/03) |
To amend the schedules of chairs
to the regulation governing academic and general staff ranks and
titles (79/03) |
|
(6)
|
Amendment of Regulation 7.1.R2
recommended by the University Secretary
(Mtg 5/03) |
To add a chair in Schedule A of the regulation
governing academic and general staff ranks and titles (80/03)
|
|
(7)
|
Amendment of Regulation 7.1.R2
recommended by the University Secretary
(Mtg 5/03) |
To correct errors in names of chairs
contained in Schedule B to the Regulation (81/03) |
|
(8)
|
Amendment of Regulation 7.1.R2
recommended by the University Secretary
(Mtg 5/03) |
To amend the schedule of chairs
to the regulation governing academic and general staff ranks and
titles (82/03) |
|
(9)
|
Amendment of Regulation 7.1.R2
recommended by the University Secretary
(Mtg 5/03) |
To amend the schedule of chairs
to the regulation governing academic and general staff ranks and
titles (83/03) |
|
(10)
|
Amendment of Regulation 7.1.R2
recommended by the University Secretary
(Mtg 5/03) |
To amend the schedule of chairs
to the regulation governing academic and general staff ranks and
titles (84/03) |
|
(11)
|
Amendment of Regulation 7.1.R2
recommended by the University Secretary
(Mtg 5/03) |
To amend the schedule of chairs
to the regulation governing academic and general staff ranks and
titles (85/03) |
|
(12)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary
(Mtg 5/03) |
To re-name the Co-Operative Research
Centre for Innovative Wood Manufacturing (86/03) |
|
(13)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary
(Mtg 5/03) |
To amend the provision for the
School of Languages (87/03) |
|
(14)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary
(Mtg 5/03) |
To make provision for the School
of Population Health (88/03) |
|
(15)
|
Amendment of Regulation 17.1.R6
recommended by the Finance Committee
(Mtg 5/03) |
To update the regulation governing
purchasing procedures and delegations in relation to financial matters
(89/03) |
|
(17)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary
(Mtg 5/03) |
To re-name the Mutation Research Centre (115/03) |
|
(18)
|
Amendment of Regulation R6.72 recommended
by the University Secretary
(Mtg 5/03) |
To govern The A.E. Perry Memorial
Prize (91/03) |
|
(19)
|
Amendment of Regulation R7.201
recommended by the University Secretary
(Mtg 5/03) |
To update the Harold
Stanley Symons Bequest (92/03)
|
|
(20)
|
Amendment of Regulation R6.72 recommended
by the University Secretary
(Mtg 5/03) |
To add a paragraph to govern the
Frederick Harlock Scholarship Fund (93/03) |
|
(21)
|
Amendment of Regulation R7.72 recommended
by the University Secretary
(Mtg 5/03) |
To revoke the regulation governing
the Henry Buck bequest (94/03) |
|
(22)
|
Amendment of Regulation R6.222
recommended by the University Secretary
(Mtg 5/03) |
To make a regulation to govern
the Henry Buck Scholarship (95/03) |
|
(23)
|
Amendment of Regulation R6.63 recommended
by the University Secretary
(Mtg 5/03) |
To amend the terms of the David
Grant Scholarship (96/03) |
|
(24)
|
Amendment of Regulation R6.40 recommended
by the University Secretary
(Mtg 5/03) |
To increase the value of the T.E.
and E.R. Moran Bursaries (97/03) |
|
(25)
|
Amendment of Regulation R6.132
recommended by the University Secretary
(Mtg 5/03) |
To vary the terms of the Jessie
Webb Scholarship (98/03) |
|
(27)
|
Amendment of Regulation R7.35 recommended
by the University Secretary
(Mtg 5/03) |
To increase the purposes of the
Helen Mackie Endowment Fund (100/03) |
|
(28)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary
(Mtg 5/03) |
To establish the International
Centre for Classroom Research (102/03) |
|
(29)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary
(Mtg 5/03) |
To re-name the Centre for Human
Resource Development and Training (103/03) |
|
(30)
|
Amendment of Regulation R6.218
recommended by University Council
(Mtg 5/03) |
To amend the reference to deputy
principal, Human Resources referred to in The Bronwyn Jane Adams
Memorial (104/03) |
|
(31)
|
Amendment of Regulation 8.1.R12
recommended by the University Secretary
(Mtg 5/03) |
To add the area of the vice-principal,
Human Resources to the general staff division of the senior vice-principal
(105/03) |
|
(32)
|
Amendment of Regulation R6.46 recommended
by the University Secretary
(Mtg 5/03) |
To amend the terms of the Aitchison
Scholarships (106/03) |
|
(33)
|
Amendment of Regulation 8.1.R6
recommended by the Libraries Committee
(Mtg 5/03) |
To replace Appendix 11 of Regulation
8.1.R6 (107/03) |
|
(35)
|
Amendment of Regulation R6.45 recommended
by the University Secretary
(Mtg 5/03) |
To update the terms of the R.J.
Fletcher Research Fund (109/03) |
|
(36)
|
Amendment of Regulation R7.XXX
recommended by the University Secretary
(Mtg 5/03) |
To govern the endowment for The
Sultan of Oman Endowed Chair in Arab and Islamic Studies (110/03) |
|
(1)
|
Amendment of Regulation 6.1.R7
recommended by the University Secretary
(Mtg 6/03) |
To establish the Centre for Cultural
Materials Conservation (112/03) |
|
(2)
|
Amendment of Regulation 7.1.R2
recommended by Council (Mtg 6/03) |
To add a Chair to Schedule A of
the regulation governing academic and general staff ranks and titles
(113/03) |
|
(3)
|
Amendment of Regulation 12.6.R1
recommended by the Academic Board (Mtg 6/03) |
To update the regulation governing
Academic Dress colours (114/03) |
|
(4)
|
Amendment of Regulation 17.1.R10
recommended by the University Secretary
(Mtg 6/03) |
To update the regulation governing
the University's Transport Policy (116/03) |
17. Summary of Reports of Matters dealt with by
the Vice-Chancellor (Item D.2[a]
and D.2[b])
Council received a summary of reports on matters
dealt with by the Vice-Chancellor, as set out in Items D.2[a] and D.2[b].
18. Melbourne Theatre Company Board of Management
(Item D.5[a])
18.1 Council received the report of meeting
6/03 of the Melbourne Theatre Company Board of Management, held on 18
July 2003.
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