THE UNIVERSITY OF MELBOURNE

COUNCIL MEETING NO 2

A meeting of the Council was held in the Council Chamber, University, on Monday 1 April 1996 at 4.00 p.m.

Present

Business

1. Welcome to New Member
The Chancellor welcomed Mr Neil Cole, who was attending his first meeting of Council.
2. Death of Mr John Finemore
The Chancellor paid tribute to the late Mr John Finemore, Chairperson of the Legislation Committee, who died on 8 March 1996. Council noted the tabled minute of appreciation which accompanied the Vice-Chancellor's Report, and requested that the expressions of sorrow and respect by members of Council be recorded in the minutes.
3. Leave of Absence (Item A.01)
Apologies were received from Mr Borgeest, Mr Carden, Mr Perton and Mr Taylor.

Leave of absence for this meeting had been granted to Mrs Davies and Reverend L'Estrange

Leave of absence for the May meeting was granted to Professor Kincaid-Smith.

4. Returning Officer's Report (Item A.02)
The Registrar, as Returning Officer, advised of a casual vacancy for a co-opted member as a result of the death of Mr Finemore and invited members to forward their suggestions to him before the end of the month, together with a brief account of the particular skills and experience the proposed co-optees might contribute to the governance of the University.
5 Minutes of Meeting No 1/96 (Item A.1)
The minutes of meeting 1/96 of Council held on 4 March 1996, copies of which had been distributed, were confirmed.
6. Starring of Additional Items (Item A.2)
Items B.1(2), B.2(2), B.9(2), and Item C were starred for discussion.
7 Vice-Chancellor's Report (Item A.4)
7.1 Council received the Vice-Chancellor's Report, together with a number of tabled papers :

Minute of Appreciation for the late Mr J C Finemore (Minute 2 above refers)
Two recommendations related to Recommendation 1 - Modified Committee Structure
Report to Council from the Standing Committee for the Chair of Experimental Physiology and Medicine.
Letter from Dean of Engineering dated 27 March 1996, together with an accompanying recommendation
Letter from the Secretary of the Ian Potter Foundation dated 26 March 1996, in regard to the Ian Potter Museum of Art

7.2 Modification of Committee Structures, Planning Processes and Reporting Procedures
This recommendation was considered together with Recommendation 4 of the Academic Board.

7.2.1 After a lengthy discussion, Council endorsed, as a matter of policy, the new committee arrangements proposed in the paper "Building on Quality", and supported in Recommendation 4.3(a) of the Academic Board

During the discussion the Vice-Chancellor referred to unresolved matters in relation to the Equal Opportunity area and concerns about the reporting line for the Committee for Sport and Physical Recreation. The Vice-Chancellor reported that there had also been some concerns expressed about the reporting line from the Planning and Budgets Committee to Council, and he explained about the various reporting lines that would apply. He also spoke about a number of matters that had been raised by the NTEU (National Tertiary Education Union).

The President of the Student Union raised a number of aspects of concern to the student body, and the Vice-Chancellor responded. Questions were raised on a number of other matters, including the accountability of the Academic Board, the cost-benefit equation of the restructure, the procedure for setting course fees, and the possible effect upon postgraduate students of the proposed basis for allocating funds.

The view was expressed that the wording in the Terms of Reference as set out in the proposed Standing Resolution for the Finance Committee failed to give adequate emphasis to the important role of the Finance Committee of acting on behalf of Council in receiving the draft University Budget, considering it in detail, commenting upon it, and recommending it to Council for adoption. The importance of the role of the Finance Committee in relation to the Annual Accounts was also stressed.

This comment was followed by a suggestion that the Terms of Reference of the Buildings and Estates Committee were also couched in somewhat general terms, and a request was made that the minutes state that it was understood that one of the roles of the Buildings and Estates Committee would be to make recommendations to Council on the priorities for capital development.

The Vice-Chancellor gave a guarantee to give further consideration to the issues that had been raised by members of Council, and if considered appropriate, to bring back proposals accordingly.

7.2.2 Council noted that the deliberations on the terms of reference and structure of a number of sub-committees had not been finalised, and that the Vice-Chancellor was awaiting advice from all committees whose sub-committee structures remained to be determined, with a view to submitting a consolidated set of proposals to the May meeting of Council, if that were possible.

7.2.3 Council approved the recommendation that any outstanding business relating to committees being replaced under the new committee arrangements be referred automatically to the appropriate successor committee, with the allocation of such committee responsibilities to be determined by the Secretariat in consultation with the Chairs of the new committees.

7.2.4 Council noted that two of the recommendations of the Academic Board relating to the Libraries Committee and the Melbourne College of Divinity were matters which had already been determined at the March 1996 meeting of Council.

Council noted that the date of transfer of the Libraries Committee of Council to a standing committee of Academic Board would be 1 April 1996, the date that the legislation was made (Minute 22.3 [18]below refers).

Council further noted that the Melbourne College of Divinity had agreed to the proposal for the abolition of the Melbourne College of Divinity Co-ordinating Committee and the retention of the Melbourne College of Divinity Academic Committee.

Council adopted the following recommendations:

7.3 Melbourne Theatre Company
that Professor Andrea Hull, Director, Victorian College of the Arts, be appointed to the Melbourne Theatre Company Board of Management for a period of three years from 1 April, 1996;
7.4 Adjunct Appointment
that Professor L Mann be appointed as adjunct Professor in the School of Behavioural Science from 1 January 1996 for a period of five years or until termination of his appointment in the Business School, whichever is the earlier; and
7.5 Chair of Experimental Physiology and Medicine
that the Chair of Experimental Physiology and Medicine be offered to the person whose career statement was tabled at the meeting of Council, to be styled the R Douglas Wright Research Professor of Experimental Physiology and Medicine, from commencement and for the duration of his appointment as Director of the Howard Florey Institute.
7.6 Dean of the Faculty of Engineering, Post 1996
Council agreed to appoint the next Dean of Engineering by means of external advertisement, and requested the Vice-Chancellor to bring to the next meeting of Council proposals for the establishment of a Dean of Engineering Selection Committee.
7.7 James Stewart Chair of Surgery
Council noted that the Standing Committee for the James Stewart Chair of Surgery appointed at the March 1996 meeting of Council, included Professor R J S Thomas, who was unavailable to serve, and agreed that he be replaced by Professor W A Morrison.
8. Joint Committee on Policy (Item A.5)
8.1 Council received the report of meeting 2/96 of the Joint Committee on Policy, held on 11 March, 1996.

Council adopted the following recommendations:

8.2 Chair in Forest Industries
that a Chair in Forest Industries in the School of Forestry and Resource Conservation, as set out in Appendix A to the report, be established;
8.3 Institute for Psychiatric Nursing Research
that the affiliation agreement between the University of Melbourne and the Institute for Psychiatric Nursing Research, as set out in Appendix B to the report, be approved;
8.4 T.R. Ashworth Bequest
that the proposed amendment of Regulation 7.124 - T.R. Ashworth Bequest, as set out in Appendix C to the report, be approved;
8.5 School of Languages
that the regulation applicable to the School of Languages pursuant to Statute 6.1.6 , as set out in Appendix D to the report, be approved; and
8.6 The Australian Institute of Judicial Administration Incorporated
that the formation of a joint selection committee in terms of Council Standing Resolution 2.20 be approved.
9. Academic Board (Item A.6)
9.1 Council received the report of meeting 2/96 of the Academic Board, held on 21 March 1996.

Council adopted the following recommendations:

9.2 Honorary Degree
that an honorary degree of Doctor of Agricultural Science be conferred on the person whose career statement was tabled at the meeting of Council;
9.3 Chair of Forest Industries
that a standing committee for the Chair of Forest Industries, as set out in Appendix A of the report, be approved; and that Dr Lochtenberg be appointed to the committee as a member of Council not currently a member of the salaried staff of the University;
9.4 Professor/Director of Australian Institute of Judicial Administration
that a joint University/AIJA selection committee for the post of Director of the AIJA, as set out in Appendix B to the report, be approved;
9.5 Modification of University Committee Structures, Planning and Reporting Processes
Council noted a recommendation from the Academic Board that the arrangements proposed by the Vice-Chancellor in his paper "Building on Quality" be adopted (Minute 7.2.1 above refers)

Recommendations received in relation to the Libraries Committee and the Melbourne College of Divinity Co-Ordinating Committee were matters which had been dealt with at the March 1996 meeting of Council.

9.6 New Course - Postgraduate Diploma in Advanced Clinical Optometry
Council agreed to the establishment of the following new course: Postgraduate Diploma in Advanced Clinical Optometry, as set out in Appendix C to the report.
9.7 Student Awards
Council agreed to the establishment of the following new awards:
Ian Johnston Prize in Reproductive Medicine/Biology, as set out in Appendix D to the report;
Minter Ellison Michelle Jackson Prize in Property Law, as set out in Appendix E to the report,
Actuarial Principles Prize, as set out in Appendix F to the report;
AOA (Vic) Prize in Orthopaedics, as set out in Appendix G to the report.
9.8 University Certification of VCAH TAFE Programs
Council adopted the recommendation that students completing vocational and training qualifications at the Victorian College of Agriculture and Horticulture that are approved by the State Training Board Victoria and are part of the Australian Qualification Framework should receive certificates bearing the University of Melbourne crest and the words "Accredited under the authority of the State Training Board".
9.9 Code of Practice Governing Staff-Student Relationships
Council adopted the recommendation that a clear statement, advising staff about the inherent risks that accompany conflicts of interest arising from close personal relationships with students for whom they have a duty of care, should be published in all relevant codes of conduct issued by the University.
10. Finance Committee (Item B.1)
Council received the report of Finance Committee meeting 2/96, held on 20 March, 1996.
11. Central Budgets Committee (Item B.2)
Council received the report of Central Budgets Committee meeting 1/96, held on 1 March 1996.

Council noted that Item 1.1(i) Paragraph 3 required elaboration, and should be amended, to read:

"CBC noted that the application of the supplementation of 1995 RIBG funding of $246k to research released a similar amount which was applied to partly offset the costs of the additional MUPS scholarships."
12. Buildings Committee (Item B.5)
12.1 Council received the report of the Buildings Committee meeting 2/96, held on 18 March 1996.

Council adopted the following recommendations:

12.2 Master Plan Amendment - Eastern Precinct
Council received notice of the intention to recommend to its July meeting that the current Master Plan for the Eastern Precinct site be amended to allow use of the whole of the available area for planning for a residential development in keeping with the "grain' of Carlton on the understanding that appropriate open areas be incorporated into the final design; and
12.3 Graeme B Ryan Seminar Room
Council adopted the recommendation that, in recognition of the outstanding contribution to the University by Professor Ryan, the 7th floor seminar room in the Department of Anatomy and Cell Biology be known as the "Graeme B Ryan Seminar Room".
13. Administrative Committee (Item B.6)
Council received the report of Administrative Committee meetings 8/96 to 10/96 inclusive.
14. Academic Staff Development Committee (Item B.7)
Council received the report of the Academic Staff Development Committee meeting 1/96, held on 22 March 1996, and the Committees Annual Report for the year 1995, which was attached. .
15. Committee of Convocation (Item B.8)
15.1 Council received the report of the Committee of Convocation meeting 1/96, held on 20 March, 1996.
15.2 Representation on the Libraries Committee
Council agreed to request the Academic Board to consider facilitating the continued involvement of the Committee of Convocation on the Libraries Committee.
16. Special Professorial Appointments and Awards Committee (Item B.9)
16.1 Council received the report of meeting 1/96 of the Special Professorial Appointments and Awards Committee, held on 19 March, 1996.

Council adopted the following recommendations:

16.2 Appointment of Professorial Fellows
(a) that Dr G D Triggs be appointed as a Professorial Fellow in the Faculty of Law for a period of five years from a date to be determined in 1996;

(b) that Dr A Shulkes be appointed as a Professorial Fellow in the Department of Surgery (Austin and Repatriation Medical Centre) for the period 1 January, 1996 to 31 December, 2001 subject to him continuing to hold an NH&MRC Senior Principal Research Fellowship in the Department;

(c) that Mr D G Williamson be appointed as a Professorial Fellow in the Faculty of Law for a period of five years from a date to be determined in 1996.

16.3 Appointment and Re-appointment of Professorial Associates
(a) that Professor B Ellis be appointed as a Professorial Associate in the Department of History and Philosophy of Science for the period 1 April, 1996 to 27 September, 1997;

(b) that Professor F Jevons be appointed as a Professorial Associate in the Department of History and Philosophy of Science for the period 1 April, 1996 to 19 September, 1997.

(c) that Professor M Armstrong be appointed as a Professorial Associate in the Faculty of Law for the period 1 April, 1996 to 31 March, 2001;

(d) that Sir Ninian Stephen be re-appointed as a Professorial Associate in the Faculty of Law for the period 16 June, 1996 to 15 June, 1997;

(e) that Sir Zelman Cowen be re-appointed as a Professorial Associate in the Faculty of Law for the period 1 July, 1996 to 30 June, 1997.

(f) that Dr R C Burton be appointed as a Professorial Associate with the title of Professor in the Department of Public Health and Community Medicine for the period 1 April, 1996 to 31 March, 2001 subject to him continuing to hold his current post of Director, Anti-Cancer Council of Victoria;

(g) that Mr R Jones be appointed as a Professorial Associate with the title of Professor in the Department of Surgery (Austin and Repatriation Medical Centre) for the period 1 April, 1996 to 31 March, 2001 subject to him continuing to hold his current post of Director, Victorian Liver Transplant Unit, Austin and Repatriation Medical Centre;

(h) that Professor I F C McKenzie be re-appointed as a Professorial Associate with the title of Professor in the Department of Medicine (Austin and Repatriation Medical Centre) for the period 1 June, 1996 to 31 May, 2001 subject to him continuing to hold his current post as Director of the Austin Research Institute;

(i) that Dr I Finlay be appointed as a Professorial Associate in the Department of Medicine (St Vincent's Hospital and Geelong Hospital) for the period 1 April, 1996 to 31 March, 2001;

(j) that Dr B F Buxton be re-appointed as a Professorial Associate with the title of Professor in the Department of Surgery (Austin and Repatriation Medical Centre) for the period 1 July, 1996 to 30 June, 2001 subject to him continuing to hold his current post as Director of Cardiac Surgery, Austin and Repatriation Medical Centre;

(k) that Dr A S Kemp be re-appointed as a Professorial Associate in the Department of Paediatrics for the period 4 June, 1996 to 3 June 2001;

(l) that Dr P K Murray be re-appointed as a Professorial Associate in the School of Veterinary Science for the period 9 April, 1996 to 8 April, 2001.

16.4 Regulation 7.1R4 - Visiting Teaching and Research Staff, Academic Associates
that an appropriate amendment be made to Regulation 7.1R4 to allow some flexibility in the appointment of Professorial Associates with the title of Professor.
16.5 Appointments as Professor Emeritus
that Professor Sir Gustav Nossal be appointed as Professor Emeritus with effect from the date of his retirement in June.
17. Committee for Sport and Physical Recreation (Items B.10[a] and B.10[b])
17.1 Council received reports of meetings 6/95 and 1/96 of the Committee for Sport and Physical Recreation, held on 12 December 1995 and 12 February, 1996, respectively.
17.2 Standing Resolution 2.17
A recommendation that Standing Resolution 2.17 be amended was not resolved.by Council. (Standing Resolution 2.17 has been replaced by the new Regulation 17.1.R17, made under Statute 17.1 - See Minute 22.3 below.)

Council agreed that consideration be deferred until recommendations come forward following discussions about the future of the committee.

17.3 Appointment of Chairperson
Council adopted the recommendation that Professor F P Larkins be appointed as Chairperson of the Committee for Sport and Physical Recreation for 1996.
18. Russell and Mab Grimwade Miegunyah Fund Committee (Item B.11)
18.1 Council received the report of the Russell and Mab Grimwade Miegunyah Fund Committee meeting 1/96, held on 18 March, 1996.
18.2 Allocations from the Miegunyah Fund
Council approved expenditure from the Miegunyah Fund for the following:

$30,190 (10% of the income of the Fund) for Miegunyah Press.
$44,808 for the Grimwade Research Fellow in Biochemistry.

19. Intellectual Property Committee (Item B.12)
19.1 Council received the report of meeting 1/96 of the Intellectual Property Committee, held on 8 March 1996.
19.2 Chairperson
Council adopted the recommendation that the Honourable Justice R M Northrop be appointed as Chairperson of the Intellectual Property Committee for 1996.
20. Students Loan Fund and Bursaries Committee (Item B.13)
20.1Council received the report of meeting 1/96 of the Students Loan Fund and Bursaries Committee, held on 15 March 1996.
20.2 Eligibility for Student Loans
Council adopted a recommendation that eligibility for Long Term Student Loans be extended to all students of the Victorian College of the Arts, the Victorian College of Agriculture and Horticulture, and the Hawthorn Institute of Education.
21. Equal Opportunity Standing Committee (Item B.14)
21.1 Council received the report of meeting 1/96 of the Equal Opportunity Standing Committee, held on 15 March 1996.
21.2 Sexual Harassment Adviser Appointments
Council appointed Associate Professor Loane Skene, Faculty of Law, as Senior Sexual Harassment Adviser and Ms Amelia Bassett, Student Liaison Officer, Student Services, as Sexual Harassment Adviser, in each case for an initial period of twelve months.
22. Legislation Committee (Item C)
22.1 Council received the report of the Legislation Committee meeting 2/96, held on 27 March 1996.

22.2 Council made the following item of legislation, as detailed in the report.

(1) Enactment of Statute 9.47 -To affiliate The Institute for Psychiatric Nursing Research to the University (75/95)

(2) Amendment of Statute 12.3 -To widen prescriptions for the publication of the results of assessment (16/96)

(3) Amendment of Statutes 5.4 & 13.1 -To make changes relating to certainstudent appeals (17/96) )

22.3 Council made the following "R" Series Regulations as detailed in the report

(1) Regulation R6.72 - To revoke and remake the Regulation for the Lesser Scholarships and Prizes (7/96)

(2) Regulation R6.72A- To revoke and remake the Regulation for the Lesser Awards (8/96)

(3) Regulation 7.1.R2 - To make editorial amendments to the regulation establishing the professoriate (18/96)

(4) Regulation R3.272 - To establish the Graduate Diploma in Genetic Counselling (21/96)

(5) Regulation R3.273, R3.274, R3.275, R3.276, R3.277, R3.278, R3.279, R3.280, R3.281, R3.282, R3.283 and R3.284 - To establish twelve new courses (19/96)

(6) Regulation R3.138 - To revoke an award (20/96)

(7) Regulation R3.285- To establish the degree of Master of Education (22/96)

(8) Regulation R3.5 - To simplify provisions governing a degree (23/96)

(9) Regulation R3.93 - To revise provisions governing the degree of bachelor of Letters (25/96)

(10) Regulation 7.124 - To amend the Regulation for the T R Ashworth Bequest (26/96)

(11) Regulation R3.128, R3.173, R3.174, R3.175, R3.177, R3.178, R3.179, R3.209 & R3.232- To phase out some courses (27/96)

(12) Regulation R3.12 - To provide for the phasing out of the current degree of master of (28/96)

(13) Regulation 7.1R2 - To establish a chair of Forest Industries (29/96)

(14) Regulation 7.1R2 - To dis-establish a chair (30/96)

(15) Regulation R7.194 - To establish the Clarke Scholarship (33/96)

(16) Regulation R7.157 - To amend the Regulation for the Rotarian George Alcorn Memorial Library Fund (34/96)

(17) Regulation R7.68 - To revoke and remake the Regulation for the Heather Jenkin Research Library Fund (35/96)

(18) Regulation 8.1.R1, 17.1R11, 17.1.R12, 17.1.R13, 17.11.R14, 17.1.R15, 17.1R16, 17.1R17, 5.2.R1 & 5.2.R2 - To give effect to new committee structures (13/96)

22.4 Council made the following "O" Series Standing Resolution as detailed in the report.

(1) Standing Resolutions 2.1 - Finance Committee, 2.2 - Legislation Committee, 2.3 - Human Resources Committee, 2.4 - Building and Estates Committee - To establish the new committee structures (32/96)

Council noted two suggestions for amendments to the Terms of Reference of the Finance Committee (Standing Resolution 2.1), and agreed that the proposed changes be further considered for recommendation to a subsequent meeting of Council.

23. Summary of Reports on Matters dealt with by the Vice-Chancellor (Items D.2[a] and D.2[b])
Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2(a) and D.2(b).
24. Conferring Ceremonies (Item D.3)
Council received reports on Conferring Ceremonies 1/96 to 6/96, authorised by Council, and held on Saturday 2 March 1996 at 10.30 a.m. and 3.30 p.m, on Wednesday 6 March 1996 at 7.30 p.m., Wednesday 13 March 1996 at 7.30 p.m. and Saturday 16 March 1996 at 10.30 a.m. and 3.30 p.m., respectively.

Council noted two errors in the report of Conferring Ceremony 2/96, held on 2 March 1996 at 3.30 p.m. The Occasional Address was given by Professor Andrea Hull, not Professor Andrew Hull, as shown in the report, and the degrees were conferred by the Deputy Chancellor, not the Chancellor, as shown.

25. Animal Experimentation Ethics Committee (Item D.5)
Council received the report of meeting 1/96 of the Animal Experimentation Ethics Committee, held on 8 February, 1996.
26. Melbourne Theatre Company Board of Management (Items D.6[a], D.6[b], and D.6[c])
Council received reports of meetings 1/96, 2/96 and 3/96 of the Melbourne Theatre Company Board of Management, held on 19 January 1996 , 22 February 1996 , and 15 March 1996, respectively.
27. Melbourne College of Divinity Co-ordinating Committee (Item D.7)
Council received the report of meeting 1/96 of the Melbourne College of Divinity Co-ordinating Committee, held on 8 March, 1996.
28. Committee for Sport and Physical Recreation (Item D.8)
Council received a report of meeting 4/95 of the Committee for Sport and Physical Recreation.
29. Medley Hall Council (Item D.9)
Council received a report of meeting 1/96 of the Medley Hall Council, held on 12 March 1996.
30.. Standing Committee for the Chair of Urban Planning (Item D.10)
Council received the report of meeting 1/96 of the Standing Committee for the Chair of Urban Planning, held on 26 March, 1996.
31. Alumni Relations Committee (Item D.11)
Council received the report of the Alumni Relations Committee meeting 1/96, held on 21 February 1996.
32. Human Research Ethics Committee (Item D.12)
Council received the report of the Human Research Ethics Committee meeting 1/96, held on18 March, 1996.
33. Motion to Adopt or Receive "Unstarred Items of Business" (Item F)
In accordance with established procedure it was formally agreed that the items of business that had not been specifically discussed should be adopted where containing recommendations or received where containing reports.

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