COUNCIL MEETING NO 2
COUNCIL MEETING NO 2A meeting of the Council was held in the Council Chamber, University, on Monday, 11 April 1994 at 4.00 pm.
Present
Ms G M Blood, Mr L J Carden, Ms A Doyle, Mr J C Finemore, Dr K E Forward, Hon Mr B Forwood, Professor T W Healy, Ms K R Hegarty, Ms K McCoy, Professor T A McMahon, Associate Professor P T McTigue, The Rev Dr K R Manley, Dr A M O'Brien, Mr R M Parris, Mr V Perton, Mr K C Stone, Mr J Thwaites, Mr D V C Tricks, and Mr D D Westmore.
Ms P Mc Kay and Ms E O'Keefe were in attendance.
1.1 Apologies for absence were received from Mr Chernov, Mrs Davies, Professor Kincaid-Smith, Mr Kirby, Mr Renard, Professor Saunders, Mr Taylor and Mr Wragge.
1.2 Leave of absence for this meeting had been granted to Mrs Fry.
The minutes of the meeting of Council held on 7 March 1994, copies of which had been circulated, were confirmed.
Items B.6(2) and D.10 were starred for discussion. Council noted that there would be an Open Section of the meeting, during which recommendation 2 of the Vice-Chancellor's Report would be considered.
4.1 Council received the Vice-Chancellor's Report.
Council adopted the Strategic Plan 1994 to 1996 in the form attached to the report as Appendix A, subject to any minor editorial changes that might be necessary.
This recommendation was discussed in the Open Section as Item E.1. (Minute 32 below refers.)
Council endorsed the delegations of responsibility listed in a letter from the Registrar to the Registrar (Academic) dated 30 March 1994 as attached to the Vice-Chancellor's Report, to apply for the period 1 April 1994 until a revised statute specifying the respective responsibilities of the Registrar and the Academic Registrar comes into effect.
5.1 Council received the report of the Joint Committee on Policy Meeting 2/94, held on 14 March 1994, together with a tabled recommendation from the Joint Committee on Policy Meeting 3/94, held on 11 April, 1994.
Council adopted the following recommendations:
that the Chair of Social Work be refilled, as set out in Appendix A to the report; and
that, subject to formal endorsement of the Board of the GSM Ltd and the resolution of the legal implications involved, the name of The Graduate School of Management be changed to The Melbourne Business School, as set out in Appendix B to the report.
This item was dealt with in conjunction with Recommendation 1 in the Vice- Chancellor's Report (Minute 4.2 above refers).
This item, in conjunction with Recommendation 2 in the Vice-Chancellor's Report, was dealt with in the Open Section as Item E.1 (Minute 32 below refers).
Council approved the proposed Memorandum of Agreement between the University of Melbourne and Freie Universit„t Berlin, as set out in Appendix E to the report.
Council adopted the tabled recommendation that a Chair of Information Systems be established, and linked with the Headship of the Department of Information Systems for an initial period.
Council agreed that the appointment committee for the Chair should include the Dean of the Faculty of Science, the Dean of the Faculty of Engineering and the Dean of the Faculty of Economics and Commerce, in place of the usual representation of a Dean and two members of the Academic Board, and that Mr Tricks be appointed as the member of Council who is not a member of staff of the University.
6.1 Council received the report of the Academic Board meeting 2/94, held on 24 March 1993.
Council adopted the following recommendations:
that the honorary degree of Doctor of Laws, pursuant to Statute 12.7.3., be awarded to the two people whose career statements were circulated at the meeting of Council;
that a standing committee be established for the continuing Chair of Industrial Relations and Labour Studies, as set out in Appendix A to the report, and that Mr Stone be appointed as the member of Council who is not a member of staff of the University;
that, in view of the special nature of the appointment, the appropriate provision of Standing Resolution 2.6 (Chair Standing Committees) be suspended to allow the appointment of three Academic Board nominees, rather than the usual two, to the chair standing committee; and
that a standing committee be established for the Chair of Social Work, as set out in Appendix B to the report, and that Mrs F Marles be appointed as the member of Council who is not a member of staff of the University.
The amendment to Principles of Selection for Entry to Undergraduate and Postgraduate Courses concerning aptitude in English expression and comprehension was received as an expression of the Academic Board's intentions in this area, noting the full details of the provisions would be forwarded to Council through the Legislation Committee.
Council approved the amended Tertiary Entrance Requirements for 1995 and 1996, as set out in Appendix E to the report.
Council agreed that the ESJ King Prize in Pathology be established, as set out in Appendix F to the report.
7.1 Council received the report of the Finance Committee meeting 2/94, held on 23 March 1994.
Council adopted the recommendation that with immediate effect, the capital and income from the Thorold Harper Bequest (Standing Resolution R7.147) be made available to Reserve Funds and allocated by the Financial Planning Sub-Committee.
Council received the report of the Central Budgets Committee meeting 1/94, held on 4 March 1994.
Council noted the appointments to the Standing Committee on Staff Salaries for 1994.
Council received the report of the Buildings Committee meeting 2/94, held on 21 March 1994.
11.1 Council received the reports of Administrative Committee meetings 7/94 to 10/94.
Council approved, as a matter of policy, a recommendation that Statute 8.5.4 (1)(f) be amended to read as set out in the report.
Council adopted, as a matter of policy, the recommendation that Statute 8.6 be amended as set out in Appendix A to the report, subject to amendments to the first sentence of 8.6.4 (3) (refer minute 21.3 below).
12.1 Council received the report of the Academic Staff Development Committee meeting 1/94, held on 11 March 1994.
Council noted that, according to the terms of reference of the Academic Staff Development Committee, the Annual Report of the committee is due at the June meeting of Council. As Council no longer meets in June, leave was granted to report to the July meeting of Council.
Council received the report of the Committee of Convocation meeting 1/94, held on 7 March 1994.
14.1 Council received the report of meeting 1/94 of the Committee for Appointment of a Professorial Associate with the Title of Professor - Chief Psychologist (Royal Children's Hospital) , held on 11 March, 1994.
14.2 Council adopted the recommendation that in the event that the person whose career statement was circulated at the meeting of Council accepts an offer of appointment as Chief Psychologist at the Royal Children's Hospital, the University invite her to accept the position of Professorial Associate with the title of Professor in the School of Behavioural Science for a term of five years or for the period in which she holds the appointment of Chief Psychologist, whichever is the shorter.
15.1 Council received the report of the Standing Committee on Staff Salaries meeting 1/94, held on 17 March 1994.
Council adopted the following recommendations:
that the loading paid to the Secretary of the President of the Academic Board be increased as shown in the report; and
that the salary of the Director, Asialink be increased as shown in the report.
Council was advised that a request had been received that the retrenchment package to a staff member in the Institute of Education be based on the level of payment he will be in receipt of as at 31 December 1994.
Council agreed that the level of remuneration be maintained at the current level to 31 March 1995, and that the retrenchment package be paid out at the higher level.
Council agreed that the position of Academic Registrar be added to those positions for which the Committee has authority delegated from Council to determine remuneration.
16.1 Council received the report of the Special Professorial Appointments and Awards Committee meeting 1/94, held on 22 March 1994.
Council adopted the following recommendations:
that the person whose career statement was circulated at the meeting of Council be re- appointed as a Professorial Fellow in the Department of Civil and Environmental Engineering for the period 22 April, 1994 to 21 October, 1994.
16.3.1 that the person whose career statement was circulated at the meeting of Council be appointed as a Professorial Associate in the Department of Medical Biology for the period 11 April, 1994 to 10 April 1999, or for the period during which the person holds the Chair of Microbiology at Monash Hospital, whichever is the shorter period;
16.3.2 that the person whose career statement was circulated at the meeting of Council be appointed as a Professorial Associate in the School of Behavioural Science for the period 11 April, 1994 to 10 April, 1999, or for the period during which the person holds appointment as Director of the Centre for the Study of Sexually Transmissible Diseases, La Trobe University, whichever is the shorter period;
16.3.3 that the person whose career statement was circulated at the meeting of Council be re-appointed as a Professorial Associate with the title of Professor jointly in Departments of Paediatrics and Psychiatry for the period 7 May, 1994 to 6 May, 1999, or for the period during which the person holds appointment as Director of Child and Family Psychiatry, Royal Children's Hospital, whichever is the shorter period;
16.3.4 that the person whose career statement was circulated at the meeting of Council be appointed as a Professorial Associate in the Department of Botany for the period 1 January, 1994 to 31 December, 1996;
16.3.5 that the person whose career statement was circulated at the meeting of Council be re-appointed as a Professorial Associate in the Department of Architecture and Building for the period 1 January, 1994 to 31 December, 1994;
16.3.6 that the person whose career statement was circulated at the meeting of Council be re-appointed as a Professorial Associate in the Department of Architecture and Building for the period 1 January, 1994 to 31 December, 1994;
16.3.7 that the person whose career statement was circulated at the meeting of Council be re-appointed as a Professorial Associate in the Department of Architecture and Building for the period 1 January, 1994 to 31 December, 1998;
16.3.8 that the person whose career statement was circulated at the meeting of Council be re-appointed as a Professorial Associate in the Law School for the period 1 July, 1994 to 30 June, 1995;
16.3.9 that the person whose career statement was circulated at the meeting of Council be re-appointed as a Professorial Associate in the Law School for the period 16 June, 1994 to 15 June, 1995; and
16.3.10 that the person whose career statement was circulated at the meeting of Council be re-appointed as a Professorial Associate in the Law School for the period 1 August, 1994 to 22 June, 1997.
16.4.1 that the person whose career statement was circulated at the meeting of Council be appointed as Senior Associate with the title of Associate Professor in the Department of Agriculture for the period 1 January, 1994 to 31 December, 1998 or for the period during which the person holds appointment as Director of the Centre for Crop Improvement, whichever is the shorter period;
16.4.2 that the person whose career statement was circulated at the meeting of Council be appointed as Senior Associate with the title of Associate Professor in the Department of Surgery (Royal Melbourne Hospital and Western Hospital) for the period 11 April, 1994 to 10 April, 1999 or for the period during which the person holds appointment as Associate Director, Ludwig Institute, whichever is the shorter period;
16.4.3 that the person whose career statement was circulated at the meeting of Council be appointed as Senior Associate with the title of Associate Professor in the Department of Obstetrics and Gynaecology for the period 11 April, 1994 to 10 April, 1999 or for the period during which the person holds appointment as Head of the Endosurgical Unit, Mercy Hospital for Women, whichever is the shorter period; and
16.4.4 that the person whose career statement was circulated at the meeting of Council be appointed as Senior Associate with the title of Associate Professor in the Department of Medicine (Royal Melbourne Hospital and Western Hospital) for the period 11 April, 1994 to 10 April, 1999 or for the period during which the person holds appointment as Deputy Director of Nephrology, Royal Melbourne Hospital, whichever is the shorter period.
17.1 Council received the report of the Committee for Sport and Physical Recreation meeting 1/94, held on 8 February 1994.
Council adopted the recommendation that Professor Frank P Larkins be appointed to Chair the committee in 1994.
18.1 Council received the report of meeting 1/94 of the Russell and Mab Grimwade Miegunyah Fund Committee held on 10 March 1994.
Council adopted the following recommendations:
that the sum of $105,000 be provided from the Russell and Mab Grimwade Miegunyah Fund toward the costs of the University of Melbourne Conservation Centre, of which $20,000 would be for a partial repayment of an interest-free loan of $200,000; and
that the sum of up to $27,000 be provided from the Russell and Mab Grimwade Miegunyah Fund to fund an award of a University of Melbourne Grimwade Scholarship to be expended as follows:
that approximately $24,000, the additional sum necessary to fully fund the Grimwade Research Fellowship in 1994, be provided from the Miegunyah Fund.
19.1 Council received the report of meetings of the Selection Committee for Director, Melbourne University Press, held on 10 March and 15 March 1994.
19.2 Council adopted the recommendation that the person whose career statement was distributed to the meeting be appointed to the position of Director, Melbourne University Press, for a period of five years, with a salary package as specified in the tabled paper.
20.1 Council received the report of meeting 1/94 of the Standing Committee for the Chair of German, held on 6 April 1994.
20.2 Council adopted the recommendation that the person whose career statement was distributed to the meeting be appointed to the Chair of German.
21.1 Council received the Report of the Legislation Committee Meeting No 2/94 held on 28 March 1994.
21.2 Council made the following items of legislation, as detailed in the report.
(1) Repeal and Re-Enactment - To revise and simplify Statute 13.1 provisions governing student discipline (6/94)
(2) Amendment of Statute 12.8 - To specify the colours for a degree (10/94)
(3) Amendment of Statute 12.8 - To specify the colours for a degree (15/94)
(4) Amendment of Statute 12.8 -To correct an error in the statute governing academic dress (16/94)
(5) Amendment of Statute 7.2 -To re-name a chair (18/94)
(6) Amendment of Statutes 1.1 -To make consequential and 11.2 amendments (20/94)
21.3 Council made the following item of legislation, as detailed in the report subject to amendments to the first sentence of 8.6.4 (3) to read:
"In recommending members under paragraph (e) of sub-section (1), the Board must have due regard to the need to provide for the interests of the general community and must seek to appoint members from a variety of persons with interests in the performing arts."
(7) Amendment of Statute 8.6 -To amend the membership of the Melbourne Theatre Company Board and to provide for the establishment of a Council of Governors of the Melbourne Theatre Company (21/94)
21.4 Council made the following "R Series" Standing Resolutions as detailed in the report.
(1) Making of Standing - To establish the Lloyd Resolution R.6.192 Robson Memorial Award (1/94)
(2) Amendment of Standing -To provide for the Resolution R3.60 granting of reductions in candidature in the degree of Doctor of Philosophy (13/94)
21.5 Council made the following "O Series" Standing Resolution as detailed in the report.
(1) Amendment of Standing -Purchasing Procedures Resolution 9.3 and Delegations in Relation to Financial Matters
21.6 Council noted that the following "O Series" Standing Resolution had been withdrawn for further consideration by the Equal Opportunity Standing Committee and the Legislation Committee.
(2) Amendment of Standing -Sexual Harassment Policy and Resolution 5.23 Procedures
The Vice-Chancellor advised that paragraph 11(d) of the Procedures was not in an appropriate form for adoption, as it conveyed an unreal view of the powers of the Vice-Chancellor, and should be deleted to avoid raising expectations which cannot be fulfilled.
With regard to paragraph 12, which dealt with complaints made in bad faith, the Vice- Chancellor expressed sympathy with the view of the Legislation Committee that a simple reprimand would not be sufficient in such circumstances, stated that any such reprimand would be recorded in the file of the individual, and added that in some circumstances there may be a need for further action under discipline procedures. The Vice-Chancellor said that he understood that the Equal Opportunity Standing Committee was concerned not to deter people from making complaints but that, following discussions with the Chairperson of that committee, he was confident that a form of words could be found which satisfied the Legislation Committee and made clear that the paragraph only applied to complaints made with malice or an intention to deceive.
Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2(a) and D.2(b).
Council received the reports of Conferring Ceremonies 2/94 - 5/94 which were authorised by Council and held on Saturday 5 March, 1994 at 10.30 a.m. and 3.00 p.m., Wednesday 16 March, 1994 at 7.30 p.m. and Saturday 26 March, 1994 at 10.30 a.m..
Council received the report of the Discipline Committee meeting 4/93, held on 15 December 1993, adjourned to 28 January 1994 and further adjourned to 2 March 1994.
Council received the report of the Medley Hall Council meeting 1/94, held on 15 March 1994.
Council received the report of the Animal Experimentation Ethics Committee meeting 1/94, held on 10 February 1994.
Council received the report of meeting 2/94 of the Committee of Deans of Faculties, held on 17 March 1994.
Council received the report of the Melbourne Theatre Company Board of Management meeting 1/94, held on 25 February 1994.
Council received the report of the Equal Opportunity Standing Committee meeting 2/94, held on 18 March 1994.
Council received the report of meeting 1/94 of the Strathfieldsaye Institute of Teaching and Research in Agriculture and Allied Sciences, held on 25 February 1994, and of a special meeting held on 9 March 1994.
Council received the report of meeting 1/94 of the Standing Committee for the ICI-Masson Chair of Chemistry, held on 16 March 1994.
32.1 Proposed amendments to the University Act were discussed in the Open Section of the meeting. The President of the University of Melbourne Postgraduate Association attended for this item, and was invited to comment on the proposed amendment affecting the representation of graduate students on Council.
32.2 Council agreed to the proposals to amend the Melbourne University Act 1958 as set out in the form of a memorandum from the University Solicitor to the Registrar as revised by the Vice-Chancellor to take into account the comments of the Joint Committee on Policy, as shown in Appendix C to the Vice-Chancellor's Report.
In accordance with established procedure it was formally agreed that the items of business that had not been specifically discussed should be adopted where containing recommendations or received where containing reports.
Professor R F Slocombe, Chair of Veterinary Pathology was introduced to Council members and welcomed to the meeting.