A meeting of the Council was held in the Council Chamber, University, on Monday 5 April 1993 at 3.30 pm.
Present
Mr T C Borgeest, Mr T P Bruce, Mr L J Carden, Dr R B Cullen, Dr N G Curry, Mrs N E Davies, Mr J C Finemore, Dr K E Forward, Mrs P A Fry, Mrs B M Hamer, Professor T W Healy, The Rev. Dr K R Manley, Dr D J Philips, Mr A M Priestley, Mr F J P Robotham, Mr J P Ryan, Professor C A Saunders, and Mr K C Stone.
Ms P McKay, Ms E O`Keefe, and Mr P O`Keefe were in attendance.
1.1 Apologies were received from Mrs Blainey, Mr Chernov, Ms Doyle, Mr Taylor and Mr Wragge.
1.2 Leave of absence for this meeting had been granted to Professor McMahon and Mr Tricks.
1.3 Leave of absence for the May meeting was granted to Mr Chernov and Mr Wragge.
2. Minutes of Meeting 1/93 (Item A.1)
The minutes of the meeting of Council held on 1 March 1993, copies of which had been circulated, were confirmed.
3. Starring of Additional Items (Item A.2)
Items B.7.4 and D.16 were starred for discussion.
4. Vice-Chancellor`s Report (Item A.4)
4.1 Council received the Vice-Chancellor`s Report.
4.2 Australian Music Examination Board (Victoria) Ltd.(AMEB)
Council adopted the recommendation that Dr Robin Stevens, Senior Lecturer in Music, Deakin University, be appointed to membership of the Council of the AMEB.
4.3 International Moot Court Competition
Council requested that its congratulations be passed on to the team from the Law School of the University which had been successful in winning the recent International Moot Court competition.
4.4 Proposal for the Establishment of a Religious Centre
Council received a proposal from Mr Alan Cock for a Religious Centre at the University. The Vice-Chancellor advised that he planned to discuss the proposal with the University Chaplains, and with Mr Cock to ensure that the needs of the students are appropriately met, and invited the President of the Student Union to join in the discussions.
5. Joint Committee on Policy (Item A.5)
5.1 Council received the report of the Joint Committee on Policy meeting 2/93 held on 8 March, 1993.
Council adopted the following recommendations:
5.2 Faculty of Engineering: Department of Computer Science - Name Change Proposal
That the name of the School of Information Technology and Electrical Engineering be changed to School of Electrical Engineering and Computer Science, as set out in Appendix A to the report;
5.3 Faculty of Engineering: Department of Computer Science
That the Chair of Computer Science vacated by Professor P.C. Poole be filled, as set out in Appendix B to the report;
5.4 Institute of Education: Reports of Management Support
That the School of Music, Parkville, and the music academics (as distinct from those responsible for school music education) within the School of Visual and Performing Arts Education, be established as a single entity as from 1 January, 1994, as shown in Appendix C to the report; and
5.5 Institute of Education: Proposal to Establish a Chair in the Field of Early Childhood Studies
That a Foundation Chair in Early Childhood Studies be established and that the Chair be named 'The Mooroolbeek Chair of Early Childhood Studies', as set out in Appendix D to the report.
5.6 Institute of Education: Interim Report from the Business Studies Co-ordinating Committee
5.6.1 Council noted that there have been extensive discussions between all concerned in respect of the future of Business Studies in the Institute of Education.
5.6.2 Council adopted the recommendation that the last student intake into the Bachelor of Education (Business Studies) course should be in 1994, as shown in Appendix E to the report.
5.7 Faculty of Economics and Commerce: Proposed GIO Professorial Fellow in Insurance
Council adopted a recommendation that provision for appointment of a GIO Professorial Fellow be made within the Centre for Actuarial Studies, as set out in Appendix F to the report, and noted that GIO had provided the University with assurances in writing that GIO is pleased to fund the position without any say in the choice of the appointee, or any obligation of the appointee to GIO in any sense.
5.8 Affiliation Agreement between The University of Melbourne and the Melbourne College of Divinity
Council adopted a recommendation that the University enter into an affiliation with the Melbourne College of Divinity, as set out in Appendix G to the report subject to a number of minor typographical amendments.
5.9 Exchange Agreement between The University of Melbourne and Pohang Institute of Science and Technology (POSTECH)
Council agreed that an Exchange Agreement between The University of Melbourne and Pohang Institute of Science and Technology (POSTECH) be established, as set out in Appendix H to the report.
6. Academic Board (Item A.6)
6.1 Council received the report of the Academic Board meeting 2/93 held on 25 March, 1993.
Council adopted the following recommendations:
6.2 Mooroolbeek Chair of Early Childhood Studies
that a Standing Committee for the Mooroolbeek Chair of Early Childhood Studies be established as set out in Appendix A to the report, and that Mrs B M Hamer be appointed as the member of Council on the Standing Committee who is not a member of staff of the University;
6.3 Chair of Computer Science
that a Standing Committee for the Chair of Computer Science be established as set out in Appendix B to the report, and that Mr A M Priestley be appointed as the member of Council on the Standing Committee who is not a member of staff of the University;
6.4 GIO Professorial Fellow in Insurance
that a Selection Committee for the GIO Professorial Fellow in Insurance be established as set out in Appendix C to the report, and that Mr D V C Tricks be appointed as the member of Council on the Standing Committee who is not a member of staff of the University; and
6.5 Establishment of Graduate School
that a Graduate School be established with effect from 1 January, 1994.
6.6 Guidelines on the Use of Non-Racist Language
Council noted the draft guidelines on the use of non-racist language, and agreed that the guidelines should not be promulgated until they had been considered by the Equal Opportunity Standing Committee, and resubmitted to Council for approval.
6.7 Interest Charges on Deficits Carried Forward
This matter was considered in conjunction with Item B.10.
A recommendation from the Central Budgets Committee was considered at this stage and adopted, subject to the two qualifications in Item 8.2.1 of the report of the Academic Board, to read as follows:
that interest be charged on carried forward deficits in accordance with the guidelines set out in Attachment A to the report of the Central Budgets Committee, except
(a) in special or unforeseen circumstances, in which cases the Vice-Chancellor, as Chairperson of the Central Budgets Committee, is empowered to vary the rule, and except
(b) in the first instance, those deficits resulting from accrued long service and annual leave obligations.
7. Finance Committee (Item B.1)
7.1 Council received the report of the Finance Committee meeting 2/93, held on 24 March, 1993.
7.2 Review of $200 limit and Delegated Authority to write off Bad Debts
Council adopted the recommendation for an amendment to Standing Resolution 2.12 to authorise the Registrar or the Director of Financial Operations to write off doubtful or bad debts of less than $1000 each.
8. Appointments to Council Committees for 1993 (Item B.3)
Council noted appointments to the Alumni Relations Committee for 1993.
9. Administrative Committee (Item B.6)
9.1 Council received the report of Administrative Committee meetings 6/93 to 10/93.
9.2 General Staff Award Restructure
This matter was considered in conjunction with the recommendation of the Standing Committee on Staff Salaries (Item B.14).
Council agreed that The University of Melbourne Award and Classification Restructuring Agreement - 1993, as shown in Appendix A to the report be approved, that the covering memorandum for transmission to the respective staff unions be endorsed, and that the work of the Director, Personnel Services in the resolution of the Agreement be noted and commended.
Council approved the proposed Salary and Classification Structure set out in the attachments to the report of the Standing Committee on Staff Salaries (Item B.14).
9.3 Conferring Ceremony - Graduate School of Management
Council adopted a recommendation that a Conferring Ceremony for the Graduate School of Management be held in The Wilson Hall on 7 December 1993 at 5.30 p.m. and that the Graduate School of Management bear all costs incurred.
10. Academic Staff Development Committee (Item B.7)
10.1 Council received the report of the Academic Staff Development Committee meeting 1/93 held on 19 March, 1993.
Council adopted the following recommendations:
10.2 Dissolution of the Associate Professors Sub-Committee
That the Associate Professors Sub-Committee of the Academic Staff Development Committee be dissolved;
10.3 Period of Service before being eligible for Promotion
that academic staff must have been employed for at least two semesters at the University of Melbourne before they can be considered for promotion;
10.4 Associate Professor/Associate Professor and Reader
that there are two titles applicable to appointments at Level D - Associate Professor and Reader, and Council reaffirms that Readers are entitled to use either title or both titles; and
10.5 Promotion to Level D
that the set of instructions to applicants applying for promotion, as shown in Appendix A to the report, be approved subject to a correction to the final paragraph on the first page of the Appendix, replacing the reference to "Level D" with "Level C".
11. Committee of Convocation (Item B.8)
Council received the report of the Committee of Convocation meeting 1/93, held on 17 March, 1993.
12. Standing Committee for the Hearn Chair of Law (Item B.9)
12.1 Council received the report of the Standing Committee for the Hearn Chair of Law meeting 1/93 held on 5 March, 1993.
12.2 Council adopted the recommendation that the person whose career statement was distributed at the meeting be offered appointment to the Hearn Chair of Law.
13. Central Budgets Committee (Item B.10)
13.1 Council received the report of the Central Budgets Committee meeting 1/93 held on 5 March, 1993.
13.2 Interest Charge on Deficits Carried Forward
Council noted that this recommendation had been dealt with earlier in the meeting. (Minute 6.7 above refers).
13.3 Relationship between Quality of Performance and Budget Allocations
that the guidelines linking quality of performance and budget allocations, be confirmed as a basis for further planning.
14. Committee for Appointment of a Professorial Associate with the Title of Professor (Item B.11)
14.1 Council received the report of meeting 1/93 of the Committee for Appointment of a Professorial Associate with the Title of Professor, held on 11 March, 1993.
14.2 Director of Peter MacCallum Research Laboratories
Council adopted the recommendation that in the event that the person whose career statement will be circulated at the meeting of Council accepts an offer of appointment as Director of the Peter MacCallum Research Laboratories at the Peter MacCallum Cancer Institute, the University should invite him to accept the position of Professorial Associate with the title of Professor in the Department of Pathology for a term of five years or for the period in which he holds the appointment of Director, whichever is the shorter.
15. Special Professorial Appointments and Awards Committee (Item B.12)
15.1 Council received the report of meeting 1/93 of the Special Professorial Appointments and Awards Committee, held on 23 March, 1993.
Council adopted the following recommendations:
15.2 Appointment of Professorial Fellow
that the person whose career statement will be circulated at the meeting of Council be appointed as a Professorial Fellow in the Department of Zoology for the period 6 April, 1993 to 5 April, 1998 or for the period during which he holds appointment as NH&MRC Senior Principal Research Fellow, whichever is the shorter.
15.3. Re-appointment of Professorial Research Fellow
that the person whose career statement will be circulated at the meeting of Council be re-appointed as a Professorial Research Fellow in the Department of Chemical Engineering for a 5-year period concluding on 31 December, 1998.
15.4 Appointment of Professorial Associates With the Title of Professor
15.4.1 that a person whose career statement will be circulated at the meeting of Council be appointed as a Professorial Associate with the title of Professor in the Department of Microbiology for the period 6 April, 1993 to 5 April, 1998 or for the period during which he holds appointment as Director of Research and Development, whichever is the shorter period; and
15.4.2 that a person whose career statement will be circulated at the meeting of Council be appointed as a Professorial Associate with the title of Professor in the Department of Microbiology for the period 6 April, 1993 to 5 April, 1998 or for the period during which he holds appointment as Director of Research, whichever is the shorter period.
15.5 Appointment of Senior Associate With the Title of Associate Professor
that the person whose career statement will be circulated at the meeting of Council be appointed as a Senior Associate with the title of Associate Professor in the Department of Medicine (Royal Melbourne Hospital and Western Hospital) for the period 6 April, 1993 to 5 April, 1998 or for the period during which he holds appointment as Director of Intensive Care, whichever is the shorter period.
16. Committee of Deans of Faculties (Item B.13)
16.1 Council received the report of meeting 2/93 of the Committee of Deans of Faculties, held on 18 March, 1993.
16.2 Abolition of Advisory Committee on Students with Disabilities
Council adopted the recommendation that the Advisory Committee on Students with Disabilities, as set out in Council Standing Resolution 2.10, be abolished forthwith.
17. Standing Committee on Staff Salaries (Item B.14)
17.1 Council received the report of meeting 2/93 of the Standing Committee on Staff Salaries held on 18 March, 1993.
17.2 General Staff Award Restructure
Council noted that this recommendation had been adopted earlier in the meeting. (Minute 9.2 above refers).
18. Equal Opportunity Standing Committee (Item B.15)
18.1 Council received the report of the Equal Opportunity Standing Committee meeting 2/93, held on 19 March, 1993.
18.2 Aboriginal Liaison
Council adopted the recommendation that the Standing Resolution for the Equal Opportunity Standing Committee be amended by the substitution of the Director, Koorie Student and Liaison Unit for the Aboriginal Liaison Officer in the list of members.
18.3 Liquor Licence
Council noted the views of the Equal Opportunity Standing Committee, and that the Vice-Chancellor would set in motion discussions between the Student Union and officers of the University, after which a draft agreement would be submitted to Council.
19. Legislation Committee (Item C)
19.1 Council received the report of the Legislation Committee meeting 2/93 held on 29 March, 1993.
19.2 Council made the following items of legislation, as detailed in the report.
(1) Amendment - Statute 6.9 To establish clinical schools in the school of Physiotherapy (12/93)
(2) Amendment - Statute 4.1 To clarify the appeal function of the Academic Board (23/93)
(3) Amendment - Statute 9.22 To repeal the statute evidencing the former affiliation between the University and Victorian College of Pharmacy Limited (25/93)
(4) Amendment - Statute 7.2 To establish a new chair (26/93)
19.3 Council made the following "O Series" Standing Resolutions as detailed in the report.
(2) Making - Standing Resolution 6.3.17 School of Languages
(3) Amendment - Standing Resolution 2.32 Investment Committee
(A proposed amendment to Standing Resolution 2.16, Human Research Ethics Committee, was withdrawn).
20. Special Studies Programmes Reports and Conference Leave (Item D.1)
Reports on Special Studies Programmes and Conference Leave from the following members of staff were available to Council members.
21. Summary of Reports on Matters dealt with by the Vice-Chancellor (Items D.2[a] and D.2[b])
Council received the summary of reports on matters dealt with by the Vice-Chancellor, as set out in Items D.2(a) and D.2(b).
22. Conferring of Degrees Nos 2/93,3/93 and 4/93 (Item D.3)
Council received the report of Conferring Ceremonies which were authorised by Council and held on Wednesday 10 March, 1993 at 7.30 p.m.,and Saturday, 20 March 1993 at 10.30 a.m. and 3.00 p.m.
23. Annual Reports from Deans of Faculties for 1992 (Item D.4)
Council received the Annual Reports from Deans of Faculties and noted members' interest in having discussions with the Dean of the Institute of Education and the Dean of Agriculture and Forestry.
24. Melbourne Theatre Company Board of Management (Item D.5)
Council received the report of the Melbourne Theatre Company Board of Management meeting 1/93, held on 26 February, 1993.
25. Discipline Committee (Item D.6)
Council received the report of the Discipline Committee meeting 2/93 held on 11 March, 1993.
26. Standing Committee for the Foundation Chair of Language Studies (Item D.7)
Council received the report of the Standing Committee for the Foundation Chair of Language Studies meeting 1/93 held on 15 February, 1993.
27. Standing Committee for the Chair of German (Item D.8)
Council received the report of the Standing Committee for the Chair of German meeting 1/93, held on 2 March, 1993.
28. Students' Loan Fund and Bursaries Committee (Item D.9)
Council received the report of the Students' Loan Fund and Bursaries Committee meeting 1/93, held on 26 February, 1993.
29. ITS Annual Report (Item D.10)
Council received the Annual Report of the Department of Information Technology Services (ITS).
30. Patents Committee (Items D.11[a] and D.11[b])
Council received the reports of the Patents Committee meetings 3/92 and 1/93, held on 16 October, 1992 and 19 February, 1993 respectively.
31. Animal Experimentation Ethics Committee (Item D.12)
Council received the report of the Animal Experimentation Ethics Committee meeting 1/93 held on 11 February, 1993.
32. National Macaque Facility Committee of Management (Item D.13)
Council received the report of the National Macaque Facility Committee of Management meeting 1/92 held on 13 November, 1992.
33. Standing Committee for the Robert Wallace Chair of English (Item D.14)
Council received the report of the Standing Committee for the Robert Wallace Chair of English meeting 1/93, held on 22 March, 1993.
34. Abbotsford Campus Joint Management Committee (Item D.15)
Council received the report of the Abbotsford Campus Joint Management Committee meeting 1/93 held on 11 March, 1993.
35. Strathfieldsaye Institute of Teaching and Research in Agriculture and Allied Sciences (Item D.16)
Council received the report of meeting 1/93 of the Strathfieldsaye Institute of Teaching and Research, held on 26 February, 1993, and referred it to the Finance Committee for consideration.
36. Medley Hall Council (Item D.17)
Council received the report of the Medley Hall Council meeting 1/93 held on 16 March, 1993.
37. Motion to Adopt or Receive "Unstarred Items of Business" (Item F)
In accordance with established procedure it was formally agreed that the items of business that had not been specifically discussed should be adopted where containing recommendations or received where containing reports.